TCC_Solid_Waste_Management_Policy_Guidelines.pdf

Ongoing Purchasing and Waste Policy

Tampa Convention Center

Effective Date: July 1, 2021

I. Scope

This plan applies to all purchases entering and all ongoing waste leaving the Tampa Convention

Center. This policy will be consulted prior to purchasing materials and arranging for waste disposal.

This policy covers the following:

Purchases

Ongoing purchases:

• Paper

• Toner cartridges

• Binders

• Batteries

• Desk accessories, such as pens and pencils

• Notebooks

• Lamps

• Envelopes

The above list includes the top 5 most purchased product categories under TCC management’s control. Items purchased by other City departments and furnished to TCC are not covered by this policy.

Durable Goods Purchases:

• Office equipment, appliances, and audiovisual equipment; and

• Other electric powered equipment.

Waste:

• All ongoing waste, including the ongoing purchasing categories listed above;

• Office equipment, appliances, audiovisual equipment;

• Electric powered equipment; and

• Hazardous waste, such as mercury-containing lamps and batteries.

II. Goals

Category Goal Performance measurement unit

Purchases:

Ongoing consumables

75% meet sustainability criteria

Cost

Purchases:

Durable goods and electric powered equipment

90% meet sustainability criteria

Cost

Purchases: Lamps 90% of lamps have 60 picograms of mercury per lumen-hour or less

Number of lamps

Waste: Ongoing consumables

50% diverted from landfill Volume

Waste: Durable goods and electric-powered equipment

100% diverted from landfill Weight

Batteries and mercury containing lamps

100% diverted from landfill and disposed according to procedures described below Weight

III. Roles and Responsibilities

The responsible party for this plan is the TCC Operations Manager and/or Inventory Specialist/Work

Order Technician, and the front line supervisors involved in purchasing and waste stream processes.

They are responsible for ensuring that this plan is executed and that any contracted vendors, under management’s control, purchasing products for the building or removing waste from the building, are aware of the procedures outlined in this plan. Further, the Facility Manager or their designee is responsible for assisting and updating this policy when necessary and sharing this policy with the other building section managers & supervisors and encouraging policy adoption accordingly. They are responsible for reviewing this plan for any significant changes on the interval specified in the quality assurance section. If at any time updates are required to this plan, they will ensure that the appropriate individuals are informed of the updates.

IV. Procedures and strategies for implementation

Ongoing consumable purchases shall meet the following criteria:

• Postconsumer recycled content: The content of purchases must meet or exceed the levels listed in the U.S. Environmental Protection Agency Comprehensive Procurement Guidelines.

Products not covered by the Guidelines can get credit for their recycled content with no minimum. (http://www.epa.gov/epawaste/conserve/tools/cpg/) http://www.epa.gov/epawaste/conserve/tools/cpg/

• Extended Use: Batteries must be rechargeable where practical. Toner cartridges for laser printers must be remanufactured when directly purchased by TCC.

• Bio-based Materials: Bio-based products must meet the Sustainable Agriculture Network’s Sustainable Agriculture Standard. Bio-based raw materials must be tested using ASTM Test Method D6866 and be legally harvested, as defined by the exporting and receiving country.

Exclude hide products, such as leather and other animal skin material.

• Paper and wood products: Paper and wood products must be certified by the Forest Stewardship Council or USGBC-approved equivalent when directly purchased by TCC.

Electric-powered equipment purchases shall meet the following criteria:

• EPEAT Rating: The equipment must have a silver Electronic Product Environmental Assessment Tool (EPEAT) rating or better.

• ENERGY STAR Rating: If the equipment does not yet fall under the EPEAT rating systems, it must be ENERGY STAR® qualified or performance equivalent for projects outside the U.S.

• Purchased lamps shall have 60 picograms of mercury per lumen-hour or less. The lumens value will be based on the mean lumen output (design or actual). The rated life is the value based on a three-hour instant start.

Ongoing Consumables Waste (OCW)

OCW shall be collected and processed in the proper manner for each type of waste. This effort shall include all TCC business partners:

• All non-waxy mixed paper, cardboard, metal, glass, plastics 1 through 7 can be comingled for recycling.

• Building occupants are educated on where to store recyclable and organic materials.

• Storage containers are in the common areas of each floor for recycling.

• Each workstation includes a small personal recycling bin.

• Organic materials will be collected in designated collection containers in dining areas.

• Recycled materials are collected by the custodial staff and relocated to the larger storage container in the recycling collection area.

• Recyclables are removed from the loading dock by the recycling hauler as needed.

Battery and Lamp Waste

• All non-rechargeable batteries and mercury-containing lamps are collected and stored in a separate storage bin on the common area located on the upper dock. Building occupants are educated on where to deposit used batteries.

• Once per month the hazardous waste disposal contractor collects the batteries (and other wastes) from the storage location and delivers them to the hazardous waste disposal center for processing.

Durable Goods Waste

• All durable goods are collected in a designated storage area for processing.

• Any reusable materials such as furniture, electronics, or appliances are offered to other City divisions for reuse at other facilities.

• Leftover items may be listed for sale on the approved governmental surplus website.

• Any items not dispositioned or donated will be processed by an e-waste hauler to collect the durable goods waste and transport them to an approved recycling center.

• Any nonrecyclable waste shall be disposed of according to state and federal law.

V. Quality Assurance/Quality Control Processes

The TCC Operations Manager and WO Technician will evaluate the purchasing and waste activity on a quarterly basis to evaluate progress towards the implementation goals. If any purchases or waste is not being recorded properly, the Operations Manager will inform the appropriate individuals to ensure that activities are recorded moving forward. If any implementation goals are not being met, the

Operations Manager will investigate the situation and will work with the individuals purchasing materials and building occupants disposing of waste to resolve the issue. The Facility Manager and Solid Waste

Operations Manager will evaluate whether updates are necessary to the policy or the purchasing or waste processes in order to achieve the implementation goals.

VI. Revision History (To be updated as needed or every three years)

Revision Date Responsible Person Description of Change

1.0

2.0

3.0