TCA_Weekly_Laundry_Services.pdf

Event Description ***Update: The end date has been changed to 7/16, 2pm CT, and Amendment 1 with respsones to Questions and Comments has been posted***

This solicitation is a 5 year contract for the Tennessee Department of Correction (TDOC) for the provision of laundry services to the Tennessee Corrections Academy.

Specifications and terms & conditions are attached.

Agency Contact: Mike Bentheimer 615-532-1922 Mike.Bentheimer@tn.gov

READ THE ENTIRE BID, including the Event Details, Specifications, and Terms and Conditions and any other attachments.

If the Review and bid on this event link included in the e-mail notification does not work, please go to https://sso.edison.tn.gov/psp/paprd/SUPPLIER/SUPP/h/?tab=PAPP_GUEST Log in with your vendor ID and password in order to search bid opportunities.

NOTE: Need help with EDISON? Call the Edison HELP Desk at 866-376-0104 or 615-741-4357

Please do not wait until the last day to POST YOUR BID. The Edison system will sign you out after 30 minutes of inactivity. Your password expires EVERY 90 DAYS. It is the responsibility of the Edison User (bidder/vendor) to maintain their own profile information (Email address, phone numbers, address or contacts) and to continue to keep it current by logging into the Supplier Portal and making changes as needed.

Supplier Portal link: https://sso.edison.tn.gov/oaam_server/oamLoginPage.jsp (Maintain supplier information)

Central Procurement Office Website: https://www.tn.gov/generalservices/procurement.html

The website is constantly being updated with information to assist the agencies and vendors; you are encouraged to visit the website frequently.

General Questions Question UOM Best Worst Response I (we) agree to strictly abide by all the statutes and terms contained in the rules of the Department of General Services, Central Procurement Office, which are by reference made a part hereof, in addition to the special terms, conditions and specifications embodied in the invitation to bid.

IMPORTANT: By Selecting YES, the bidder certifies compliance with the above and further certifies that this bid is made without collusion or fraud. Yes

Required: Yes Mandatory Response:Yes

Event Details

Bidder: PUBLIC EVENT DETAILS

Submit To: Tennessee Correction Academy Call for Shipping Information United States

Contact: Michael Bentheimer Phone: 615/532-1922 Email: Mike.Bentheimer@tn.gov

PeopleSoft Strategic Sourcing Event ID Format Type Page 32906-0000013379 Sell RFx 1 Event Round Version 1 2 Event Name TCA Weekly Laundry Services Start Time Finish Time

06/28/2024 08:00:00 CDT 07/16/2024 14:00:00 CDT

Event Currency: US Dollar Bids allowed in other currency: No

Response Comments

Question UOM Best Worst Response

Please answer yes or no to the following. If YES, describe using additional pages and attach to the Response including any relevant details:

(a) is the Respondent presently debarred, suspended, proposed for debarment, or voluntarily excluded from covered transactions by any federal or state department or agency;

(b) has the Respondent within the past three (3) years, been convicted of, or had a civil judgment rendered against the contracting party from commission of fraud, or a criminal offence in connection with obtaining, attempting to obtain, or performing a public (federal, state, or local) transaction or grant under a public transaction; violation of federal or state antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property;

(c) is the Respondent presently indicted or otherwise criminally or civilly charged by a government entity (federal, state, or local) with commission of any of the offenses detailed above; and

(d) has the Respondent within a three (3) year period preceding the contract had one or more public transactions (federal, state, or local) terminated for cause or default.

Required: Yes Mandatory Response:No

Response Comments

Please list the following information:

List the Contract Administrator's Name List the Contract Administrator's Address List the Contract Administrator's Phone Number List the Respondent's Toll Free Phone Number List the Contract Administrator's Pager or Cell Number List the Contract Administrator's Email Address List the Respondent's Website

Required: Yes Mandatory Response:No

Event Details (cont.)

Bidder: PUBLIC EVENT DETAILS

Submit To: Tennessee Correction Academy Call for Shipping Information United States

Contact: Michael Bentheimer Phone: 615/532-1922 Email: Mike.Bentheimer@tn.gov

PeopleSoft Strategic Sourcing Event ID Format Type Page 32906-0000013379 Sell RFx 2 Event Round Version 1 2 Event Name TCA Weekly Laundry Services Start Time Finish Time

06/28/2024 08:00:00 CDT 07/16/2024 14:00:00 CDT

Question UOM Best Worst Response

Please complete the attached form, included with the Terms and Conditions document, and attach all pertinent documentation regarding your company's efforts to achieve diversity business participation. This information must be submitted with the bid document and monthly thereafter until a reasonable level of diversity business participation is achieved. Confirm below that you have completed this attached form by choosing, "Yes."

Required: Yes Mandatory Response:No

Response Comments

Please attach documentation that reflects you are registered with the Department of Revenue for sales and use tax, as stated in the Terms and Conditions. If you are exempt, please provide a copy of the communication from the Department of Revenue supporting this exemption.

Required: Yes Mandatory Response:No

Response Comments

The respondent shall indicate whether or not they plan to sub-contract:

No: The respondent does not anticipate using a sub-contractor at this time and agrees to submit a request to subcontract during the contract period prior to using a subcontractor.

Yes: The bidder shall list the subcontractor(s):

Attach list of additional subcontractors to the bid, including the following for each subcontractor.

List the Sub-Contractor's Name List the Sub-Contractor's Address List the Sub-Contractor's Contact Person List the Sub-Contractor's Phone Number

Required: Yes Mandatory Response:No

Event Details (cont.)

Bidder: PUBLIC EVENT DETAILS

Submit To: Tennessee Correction Academy Call for Shipping Information United States

Contact: Michael Bentheimer Phone: 615/532-1922 Email: Mike.Bentheimer@tn.gov

PeopleSoft Strategic Sourcing Event ID Format Type Page 32906-0000013379 Sell RFx 3 Event Round Version 1 2 Event Name TCA Weekly Laundry Services Start Time Finish Time

06/28/2024 08:00:00 CDT 07/16/2024 14:00:00 CDT

Associated Terms:

The Contractor shall not assign this Contract or enter into a subcontract for any of the goods or services provided under this Contract without obtaining the prior written approval of the Central Procurement Office. Notwithstanding any use of approved subcontractors, the Contractor shall be the prime contractor and shall be responsible for all work provided.

Event Details (cont.)

Bidder: PUBLIC EVENT DETAILS

Submit To: Tennessee Correction Academy Call for Shipping Information United States

Contact: Michael Bentheimer Phone: 615/532-1922 Email: Mike.Bentheimer@tn.gov

PeopleSoft Strategic Sourcing Event ID Format Type Page 32906-0000013379 Sell RFx 4 Event Round Version 1 2 Event Name TCA Weekly Laundry Services Start Time Finish Time

06/28/2024 08:00:00 CDT 07/16/2024 14:00:00 CDT

Line Details Line: 1 Item ID: 1000203694 Line Qty: 12000 UOM: Each Bid Qty: 12000 Required: Yes Reserve Price: No

Description: Laundry Service, Blankets, Any Size, Poly and Thermal

Question UOM Best Worst Response What is the unit price of this item?

Required: Yes Mandatory Response: No

Response Comments

Line: 2 Item ID: 1000203693 Line Qty: 12000 UOM: Each Bid Qty: 12000 Required: Yes Reserve Price: No

Description: Laundry Service, Bedspreads, Any Size, Polyester, Thermal, Quilted

Question UOM Best Worst Response What is the unit price of this item?

Required: Yes Mandatory Response: No

Response Comments

Line: 3 Item ID: 1000203837 Line Qty: 3000 UOM: Each Bid Qty: 3000 Required: Yes Reserve Price: No

Description: Laundry Service, Polos (Short and Long Sleeve), 100 Percent Polyester

Question UOM Best Worst Response What is the unit price of this item?

Required: Yes Mandatory Response: No

Response Comments

Event Details (cont.)

Bidder: PUBLIC EVENT DETAILS

Submit To: Tennessee Correction Academy Call for Shipping Information United States

Contact: Michael Bentheimer Phone: 615/532-1922 Email: Mike.Bentheimer@tn.gov

PeopleSoft Strategic Sourcing Event ID Format Type Page 32906-0000013379 Sell RFx 5 Event Round Version 1 2 Event Name TCA Weekly Laundry Services Start Time Finish Time

06/28/2024 08:00:00 CDT 07/16/2024 14:00:00 CDT

Line: 4 Item ID: 1000203838 Line Qty: 3000 UOM: Each Bid Qty: 3000 Required: Yes Reserve Price: No

Description: Laundry Service, Heavily Soiled Polos (SS and LS), Dry Clean, 100 Percent Polyester

Question UOM Best Worst Response What is the unit price of this item?

Required: Yes Mandatory Response: No

Response Comments

Line: 5 Item ID: 1000203839 Line Qty: 3000 UOM: Each Bid Qty: 3000 Required: Yes Reserve Price: No

Description: Laundry Service, Pants, Khaki (Men's and Women's)

Question UOM Best Worst Response What is the unit price of this item?

Required: Yes Mandatory Response: No

Response Comments

Line: 6 Item ID: 1000203840 Line Qty: 3000 UOM: Each Bid Qty: 3000 Required: Yes Reserve Price: No

Description: Laundry Service, 3-in1 Jackets, (Outer-100 Percent Nylon) (Inner - 85 Percent Nylon and 15 Percent Spandex)

Question UOM Best Worst Response What is the unit price of this item?

Required: Yes Mandatory Response: No

Response Comments

Event Details (cont.)

Bidder: PUBLIC EVENT DETAILS

Submit To: Tennessee Correction Academy Call for Shipping Information United States

Contact: Michael Bentheimer Phone: 615/532-1922 Email: Mike.Bentheimer@tn.gov

PeopleSoft Strategic Sourcing Event ID Format Type Page 32906-0000013379 Sell RFx 6 Event Round Version 1 2 Event Name TCA Weekly Laundry Services Start Time Finish Time

06/28/2024 08:00:00 CDT 07/16/2024 14:00:00 CDT

Bidder Information Firm Name:

Name: Signature: Date:

Phone #: Fax #:

Street Address:

City & State: Zip Code:

Email:

Event Details (cont.)

Bidder: PUBLIC EVENT DETAILS

Submit To: Tennessee Correction Academy Call for Shipping Information United States

Contact: Michael Bentheimer Phone: 615/532-1922 Email: Mike.Bentheimer@tn.gov

PeopleSoft Strategic Sourcing Event ID Format Type Page 32906-0000013379 Sell RFx 7 Event Round Version 1 2 Event Name TCA Weekly Laundry Services Start Time Finish Time

06/28/2024 08:00:00 CDT 07/16/2024 14:00:00 CDT

Appendix A - Line Specifications Line: 1 Item ID: 1000203694 Line Qty: 12000 UOM: Each Description: Laundry Service, Blankets, Any Size, Poly and Thermal

Item Specifications

Manufacturer:

Mfg Item ID:

Item Length: 0 Item Height: 0 Item Width: 0 Dimension UOM:

Item Volume: 0 Volume UOM:

Item Weight: 0 Weight UOM:

Item Size: Item Color:

Shipping Information

Schedule: 1 Ship To: TENNESSEE CORRECTION ACADEMY

1314 SOUTH JACKSON

TULLAHOMA TN 37388

United States

Quantity: 12000 Due Date: 07/17/2024 Freight Terms:

Ship Via: Best Option Available

Line: 2 Item ID: 1000203693 Line Qty: 12000 UOM: Each Description: Laundry Service, Bedspreads, Any Size, Polyester, Thermal, Quilted

Item Specifications

Manufacturer:

Mfg Item ID:

Item Length: 0 Item Height: 0 Item Width: 0 Dimension UOM:

Item Volume: 0 Volume UOM:

Item Weight: 0 Weight UOM:

Item Size: Item Color:

Shipping Information

Schedule: 1 Ship To: TENNESSEE CORRECTION ACADEMY

1314 SOUTH JACKSON

TULLAHOMA TN 37388

United States

Quantity: 12000 Due Date: 07/17/2024 Freight Terms:

Ship Via: Best Option Available

Line: 3 Item ID: 1000203837 Line Qty: 3000 UOM: Each Description: Laundry Service, Polos (Short and Long Sleeve), 100 Percent Polyester

Event Details (cont.)

Bidder: PUBLIC EVENT DETAILS

Submit To: Tennessee Correction Academy Call for Shipping Information United States

Contact: Michael Bentheimer Phone: 615/532-1922 Email: Mike.Bentheimer@tn.gov

PeopleSoft Strategic Sourcing Event ID Format Type Page 32906-0000013379 Sell RFx 8 Event Round Version 1 2 Event Name TCA Weekly Laundry Services Start Time Finish Time

06/28/2024 08:00:00 CDT 07/16/2024 14:00:00 CDT

Item Specifications

Manufacturer:

Mfg Item ID:

Item Length: 0 Item Height: 0 Item Width: 0 Dimension UOM:

Item Volume: 0 Volume UOM:

Item Weight: 0 Weight UOM:

Item Size: Item Color:

Shipping Information

Schedule: 1 Ship To: TENNESSEE CORRECTION ACADEMY

1314 SOUTH JACKSON

TULLAHOMA TN 37388

United States

Quantity: 3000 Due Date: 07/17/2024 Freight Terms:

Ship Via: Best Option Available

Line: 4 Item ID: 1000203838 Line Qty: 3000 UOM: Each Description: Laundry Service, Heavily Soiled Polos (SS and LS), Dry Clean, 100 Percent Polyester

Item Specifications

Manufacturer:

Mfg Item ID:

Item Length: 0 Item Height: 0 Item Width: 0 Dimension UOM:

Item Volume: 0 Volume UOM:

Item Weight: 0 Weight UOM:

Item Size: Item Color:

Shipping Information

Schedule: 1 Ship To: TENNESSEE CORRECTION ACADEMY

1314 SOUTH JACKSON

TULLAHOMA TN 37388

United States

Quantity: 3000 Due Date: 07/17/2024 Freight Terms:

Ship Via: Best Option Available

Line: 5 Item ID: 1000203839 Line Qty: 3000 UOM: Each Description: Laundry Service, Pants, Khaki (Men's and Women's)

Item Specifications

Manufacturer:

Mfg Item ID:

Item Length: 0 Item Height: 0 Item Width: 0 Dimension UOM:

Item Volume: 0 Volume UOM:

Item Weight: 0 Weight UOM:

Item Size: Item Color:

Event Details (cont.)

Bidder: PUBLIC EVENT DETAILS

Submit To: Tennessee Correction Academy Call for Shipping Information United States

Contact: Michael Bentheimer Phone: 615/532-1922 Email: Mike.Bentheimer@tn.gov

PeopleSoft Strategic Sourcing Event ID Format Type Page 32906-0000013379 Sell RFx 9 Event Round Version 1 2 Event Name TCA Weekly Laundry Services Start Time Finish Time

06/28/2024 08:00:00 CDT 07/16/2024 14:00:00 CDT

Shipping Information

Schedule: 1 Ship To: TENNESSEE CORRECTION ACADEMY

1314 SOUTH JACKSON

TULLAHOMA TN 37388

United States

Quantity: 3000 Due Date: 07/17/2024 Freight Terms:

Ship Via: Best Option Available

Line: 6 Item ID: 1000203840 Line Qty: 3000 UOM: Each Description: Laundry Service, 3-in1 Jackets, (Outer-100 Percent Nylon) (Inner - 85 Percent Nylon and 15 Percent Spandex)

Item Specifications

Manufacturer:

Mfg Item ID:

Item Length: 0 Item Height: 0 Item Width: 0 Dimension UOM:

Item Volume: 0 Volume UOM:

Item Weight: 0 Weight UOM:

Item Size: Item Color:

Shipping Information

Schedule: 1 Ship To: TENNESSEE CORRECTION ACADEMY

1314 SOUTH JACKSON

TULLAHOMA TN 37388

United States

Quantity: 3000 Due Date: 07/17/2024 Freight Terms:

Ship Via: Best Option Available

Event Details (cont.)

Bidder: PUBLIC EVENT DETAILS

Submit To: Tennessee Correction Academy Call for Shipping Information United States

Contact: Michael Bentheimer Phone: 615/532-1922 Email: Mike.Bentheimer@tn.gov

PeopleSoft Strategic Sourcing Event ID Format Type Page 32906-0000013379 Sell RFx 10 Event Round Version 1 2 Event Name TCA Weekly Laundry Services Start Time Finish Time

06/28/2024 08:00:00 CDT 07/16/2024 14:00:00 CDT

Appendix B - Terms & Conditions

1. The undersigned acknowledges that all submitted information and documentation will become the property of the state of Tennessee. The undersigned also affirms that the information given above is true, accurate, and includes pertinent information necessary to identify and explain the operation of this organization to the best of my knowledge and is in no way misleading.

2. Should any data change in the future, the Supplier agrees to immediately submit the correct information electronically through the State's Supplier Portal.

If the information will be submitted in writing please mail to the following address:

Department of Finance and Administration 312 Rosa L. Parks Ave.

21st Floor Tennessee Tower ATTN: Supplier Maintenance Nashville, TN 37243

3. No person on the grounds of handicap or disability, age, race, color, religion, sex, national origin, creed, or any other classification protected by Federal and/or Tennessee State constitutional and/or statutory law shall be excluded from participation in, or denied benefits of, or be otherwise subjected to discrimination in the performance of the Contract or in the employment practices of the Contractor. The Contractor shall, upon request, show proof of such non-discrimination, and shall post in conspicuous places, available to employees and applicants, notices of non-discrimination.

Last Updated: 08/30/2016

Event Details (cont.)

Bidder: PUBLIC EVENT DETAILS

Submit To: Tennessee Correction Academy Call for Shipping Information United States

Contact: Michael Bentheimer Phone: 615/532-1922 Email: Mike.Bentheimer@tn.gov

PeopleSoft Strategic Sourcing Event ID Format Type Page 32906-0000013379 Sell RFx 11 Event Round Version 1 2 Event Name TCA Weekly Laundry Services Start Time Finish Time

06/28/2024 08:00:00 CDT 07/16/2024 14:00:00 CDT