T&C 1.pdf

This document is a comprehensive set of Instructions to Vendors Submitting Bids for Agency Delegated Procurements issued by the West Virginia Purchasing Division. The document outlines detailed requirements for vendors participating in a state procurement solicitation, with a focus on a one-time purchase contract. Key procedural elements include mandatory electronic bid submissions through wvOASIS, strict compliance with solicitation instructions, and potential disqualification for failure to adhere to specified requirements. The contract is designed as a one-time purchase, with the term running from the issuance of the Award Document until all contracted goods have been delivered, not to exceed one fiscal year.

The instructions emphasize specific vendor obligations including maintaining appropriate insurance coverage (specifically $100,000,000 in Commercial General Liability and Automobile Liability Insurance), compliance with state licensing requirements, and adherence to vendor registration protocols. Vendors must be properly registered with the West Virginia Purchasing Division and have paid the required $125 registration fee. The document provides detailed guidance on bid formatting, alternative model submissions, exceptions and clarifications, and explicit requirements for domestic product preferences, including specific provisions for steel, aluminum, and glass products. Additional requirements include compliance with state laws, potential reciprocal preference for in-state vendors, and explicit prohibitions against submitting used or refurbished commodities.