TACTICS DRAFT RFP.pdf

FEDERAL ACQUISITION REGULATION (FAR) Subpart 12.202

COMBINED SYNOPSIS/SOLICITATION NOTICE

In accordance with Revolutionary FAR Overhaul (RFO) Federal Acquisition Regulation (FAR) subpart 12.202, FAR Class Deviation 25-21 Rev. 2 for FAR Part 121, Combined

Synopsis/Solicitation Procedures, shall be utilized in support of the subject solicitation. As such the following synopsis information as required by RFO FAR subpart 5.201(c) FAR Class

Deviation 25-17 for FAR Part 52 is hereby provided to include details required by aforementioned RFO FAR subpart 12.202.

(1) Points of Contact:

Tiffany Bratton, Contracting Officer, Tiffany.Bratton@hq.dhs.gov

Sohl Han, Contract Specialist, Sohl.Han@hq.dhs.gov

Elizabeth Wilfong, Contract Specialist, Elizabeth.Wilfong@hq.dhs.gov

(2) Set-Asides:

The solicitation is being issued as a partial small business set-aside.

(3) Codes for Services or Supplies:

The North American Industry Classification System (NAICS) Codes assigned to this requirement is 334220 (Radio and Television Broadcasting and Wireless Communications

Equipment Manufacturing) for Technical Category 1 (TC1) – Equipment and 541330

(Engineering Services) for Technical Category 2 (TC2) – Services.

The Products and Services Codes (PSC) are as follows:

1 FAR Class Deviation 25-21, Rev. 2 for FAR Part 12 was issued as part of the Revolutionary FAR Overhaul

(RFO), which was implemented in response to Executive Order 14275, Restoring Common Sense to Federal

Procurement, signed April 15, 2025. Any subsequent citations to FAR Part 12 in this document will be cited as

“RFO FAR” for brevity, and are referring specifically to FAR Class Deviation 25-21, Rev. 2 for FAR Part 12.

2 FAR Class Deviation 25-17 for FAR Part 5 was issued as part of the Revolutionary FAR Overhaul (RFO), which was implemented in response to Executive Order 14275, Restoring Common Sense to Federal Procurement, signed

April 15, 2025. Any subsequent citations to FAR Part 5 in this document will be cited as “RFO FAR” for brevity, and are referring specifically to FAR Class Deviation 25-17 for FAR Part 5.

PSC Description

5810 Communications Security Equipment and Components

5820 Radio and Television Communication Equipment, Except Airborne

5835 Sound Recording and Reproducing Equipment

5836 Video Recording and Reproducing Equipment

5895 Miscellaneous Communication Equipment

6710 Cameras, Motion Picture mailto:Tiffany.Bratton@hq.dhs.gov mailto:Sohl.Han@hq.dhs.gov mailto:Elizabeth.Wilfong@hq.dhs.gov

(4) Description:

This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with FAR Part 12. This announcement constitutes the only solicitation. Offers are being requested and a separate written solicitation will not be issued.

Solicitation number 70RTAC26R00000006 is issued as a Request for Proposal (RFP) for

Tactical Communications and Technical Investigative Comprehensive Solutions

(TACTICS). The Government intends to establish a best-in-class, multiple-award, multi-agency Indefinite-Delivery, Indefinite-Quantity (IDIQ) contracting vehicle as a result of this solicitation.

All responsible sources may submit a proposal as appropriate which will be considered by the agency.

6720 Cameras, Still Picture

R425 Engineering and Technical Services

U.S. Department of Homeland Security (DHS)

Request for Proposals

No. 70RTAC26R00000006

Tactical Communications and

Technical Investigative Comprehensive Solutions

(TACTICS)

A. SOLICITATION/CONTRACT FORM

See Standard Form (SF) 1449 (Attachment J.1).

(End of Section A)

B. SUPPLIES OR SERVICES AND PRICES/COSTS

B.1 General Description

The contractor shall provide the products and services as described in Section C.

B.2 Contract Minimum Dollar Guarantee/ Maximum Contract Limitation

(a) Minimum: The Government’s minimum guaranteed award amount for this IDIQ contract is $250.00 per contract for the entire ordering period. The government has no obligation to issue orders to the contractor beyond that necessary to satisfy the minimum guarantee.

(b) Maximum: The total aggregate value of all orders under all contracts awarded under this solicitation shall not exceed $3,493,067,952.

(c) With the exception of the $250.00 minimum guarantee, no funds will be obligated on the

IDIQ contract. Each individual order placed against this IDIQ contract will obligate funds. At the time of IDIQ contract award, DHS will obligate $250.00 per contract to cover the minimum guarantee. Immediately after the first order is issued to the contractor against the contract, the $250.00 will be de-obligated by contract modification and the guaranteed minimum is satisfied via funding under the first order. This IDIQ contract does not obligate any additional funds.

B.3 Contract Type

DHS intends to award multiple IDIQ contracts. Delivery Orders for Equipment will be issued on a Firm-Fixed-Price (FFP) basis. Task Orders for Services will be issued on an FFP or Time-and-Material (T&M) basis.

Travel costs associated with services shall be reimbursed pursuant to RFO FAR 52.212-4 Alt 1 para. (i)(1)(ii)(D)(1) (FAR Class Deviations 25-21, Revision 2).

In addition, Contractors may propose incentives within orders, such as quantity or volume discounts.

B.4 Task and Delivery Order Guidelines

Technical Category 1: Equipment

Items within the Contractor’s commercial catalog or GSA Schedule and improved or additional equipment and services as specified in the Statement of Work (SOW), Section C.5, which align to the scope of TACTICS, shall be available for delivery under this vehicle. At a minimum, the

Contractor must provide and maintain its catalog in a format that contains the manufacturer’s name, part number, model number, technical specification, standard commercial warranty information, commercial list price, GSA schedule price (if applicable), and DHS price/DHS applicable discounts. The Contractor’s catalog shall include all available options and accessories. The Contractor shall provide this catalog to DHS within 30 days of receiving award on TACTICS. DHS may post these catalogs to its TACTICS intranet webpage on DHS

Connect.

Prices for all products and services delivered under this contract shall be discounted according to the ceiling prices accepted in the Contractor’s IDIQ proposal, and as incorporated into this

Section of the contract. Prices within the Contractor’s commercial catalog or GSA Schedule catalog are not incorporated into this contract.

Technical Category 2: Services

Services shall be provided in accordance with the labor categories defined in Attachment J.5, TC2 Minimum Requirements and Vendor Capabilities. Except for ancillary labor as defined under Section B.5, and when using Task Order Unique Labor Categories as defined in the

SOW Section C.28, when responding to an individual Order Request for Proposal (ORP), the

Contractor shall identify both Prime and Subcontractor labor using the TC2 Minimum

Requirements and Vendor Capabilities. Prices proposed in response to an ORP shall not exceed the contractor’s awarded ceiling rates, as incorporated into this contract, for any services performed CONUS. Rates for services performed OCONUS will be established as needed at the task order level. IDIQ ceiling rates for labor categories in the Attachment J.7, TC2 Pricing Template, identified as covered by the Service Contract Act may be exceeded where the prevailing wage rate for those categories at the time of order exceeds the prevailing rates used to establish the ceiling rate. The official closure date of the RFP that established this

IDIQ contract shall be the date used to determine the prevailing wage used to create the ceiling rates. The Ordering Contracting Officer (OCO) will have the discretion to determine the appropriate wage rate based on the scope of the Task Order.

B.5 Ancillary Services

Ancillary services are defined as services which directly support a product-based requirement under the scope of TC1. Services include but are not limited to site planning, installation, integration, product training and maintenance associated with the TC1 product. Ancillary equipment is defined as materials which are necessary to support a service-based requirement under the scope of TC2.

When the predominant proportion of the requirement, expressed in terms of estimated order value, is for Services, the requirement shall be solicited under TC2. When the predominant proportion of the requirement, expressed in terms of estimated order value, is for Supplies, the requirement shall be solicited under TC1.

The Contractor should propose and identify each ancillary support requirement separately and shall be identified by a separate CLIN on the order award.

B.6 Specialized Professional Services Labor

Specialized professional services labor is defined as bona fide executive, administrative, or professional skills for which the expertise required or duties performed are within the scope of

TACTICS, but are so specialized that they are not explicitly defined in any labor category description in Attachment J.7, TC2 Pricing Template. The Contractor may propose specialized professional services labor when proposing ancillary support or Task Order Unique Labor

Categories as defined in the SOW Section C.28, if determined appropriate by the OCO.

B.7 Labor Subject to the Wage Rate Requirements (Construction) Statue

The construction work under this contract is incidental to the furnishing or supplies, equipment, or services; is merged with non-construction work; or is fragmented in terms of locations or time spans in which it is to be performed. Accordingly, RFO FAR Subpart 22.4, Labor

Standards for Contracts Involving Construction, FAR Class Deviation 26-10 Rev.2 for FAR

Part 223, does not apply. A Government need for construction work beyond this scope will be met by means other than this contract.

B.8 Labor Subject to the Service Contract Labor Standards

(a) The orders under this contract may require work subject to 41 USC 67, Service Contract

Labor Standards (formerly known as the Service Contract Act), at any locality in the United

States. The orders may also require work within the United States not subject to the Act, as well as work outside the United States.

(b) This contract incorporates a wage determination for San Francisco, California. The contract’s ceiling prices accommodate this wage determination.

(c) Any order under this contract requiring work subject to Service Contract Labor Standards will include a wage determination for the work locality. In the unlikely event that an order’s wage determination requires the contractor to pay wages or furnish fringe benefits in excess of those in the San Francisco wage determination, that order’s rates may exceed the contract’s ceiling prices, for the applicable labor category.

B.9 Subcontracting

Subcontracting shall follow the procedures set forth in RFO FAR Part 12, Acquisition of

Commercial Items, and other applicable agency-specific regulatory supplements.

(End of Section B)

3 FAR Class Deviation 26-10, Rev. 2 for FAR Part 22 was issued as part of the Revolutionary FAR Overhaul

Procurement, signed April 15, 2025. Any subsequent citations to FAR Part 22 in this document will be cited as

“RFO FAR” for brevity, and are referring specifically to FAR Class Deviation 26-10, Rev. 2 for FAR Part 22.

C. DESCRIPTION/SPECIFICATION/STATEMENT OF WORK

The Contractor shall provide all requirements within the IDIQ contract’s Statement of Work

(SOW) and within the terms and conditions of this IDIQ contract and resultant Orders. See

Attachment J.2 for the IDIQ contract’s SOW. Each Order will incorporate its own, more detailed requirements document.

(End of Section C)

D. PACKAGING AND MARKING

D.1 Preservation, Packaging, Packing, and Marking

Unless otherwise specified, all items shall be preserved, packaged, and packed in accordance with normal commercial practices, as defined in the applicable commodity specification. The

Contractor is fully liable for all damage, deterioration, or losses incurred during shipment and handling, unless the damage, deterioration, or losses are due to the fault of the Government. All initial packing, marking, and storage incidental to shipping of equipment to be provided under this contract shall be at the Contractor’s expense. The Contractor shall supervise the packing of all acquired equipment furnished by the Contractor and shall supervise the unpacking of equipment to be installed.

Packaging and packing shall comply with the requirements of the Uniform Freight

Classification and the National Motor Freight Classification (issue in effect at time of shipment). Where special or unusual packing is specified in an order, but not specifically provided for by the contract, such packing details must be the subject of an agreement independently arrived at between the ordering agency and the contractor.

D.2 Packing List

All deliverables submitted to the OCO and Contracting Officer Representative (COR) shall be accompanied by a packing list or other suitable shipping document that shall clearly indicate the following:

A. Contract number;

B. Delivery/Task order number;

C. Name and address of the consignor;

D. Name and address of the consignee;

E. Government bill of lading number covering the shipment (if any); and

F. Description of the item/material shipped, including item number, quantity, number of containers, and package number (if any).

D.3 Unclassified and Classified Marking

Unclassified data shall be prepared for shipment in accordance with requirements set forth in the Order or, if none are specified, pursuant to industry standards.

Classified reports, data, and documentation shall be prepared for shipment in accordance with requirements set forth in the Order or, if none are specified, pursuant to the National

Industrial Security Program Operating Manual (NISPOM), DOD 5220.22-M.

D.4 Environmental Considerations

The Contractor shall use (where possible) packing materials which have the least impact on the environment when manufactured or discarded, including, brown cardboard in lieu of cardboard which has been bleached white and/or dyed, and materials which both decompose and are recyclable in lieu of recycle-only products such as plastic or Styrofoam.

D.5 Equipment Removal

All Contractor-owned equipment, accessories, and devices located on Government property shall be dismantled and removed from Government premises by the Contractor, at the

Contractor’s expense, within ninety (90) calendar days after contract expiration, or as mutually agreed by the Government and the Contractor. Exceptions to this requirement shall be mutually agreed upon and written notice issued by the OCO. Specific requirements will be addressed in individual Orders.

D.6 Software and Magnetic Media Markings

Packages containing software or other magnetic media shall be marked in accordance with requirements set forth in the Order or, if none are specified, shall be marked on external containers with a notice reading substantially as follows: “CAUTION:

SOFTWARE/MAGNETIC MEDIA ENCLOSED. DO NOT EXPOSE TO HEAT OR

MAGNETIC FIELDS.”

(End of Section D)

E. INSPECTION AND ACCEPTANCE

E.1 Clauses Incorporated by Reference (RFO FAR 52.252-2) (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at Revolutionary FAR

Overhaul | Acquisition.GOV

The following clauses apply to the Master Contract (“IND DEL”) and all others in the below matrix may apply at the Order level, as applicable, depending upon the contract type of the

Order, or as specifically referenced in the applicable Order:

Clause Title Date FP TM IND DEL

52.246-11*

HIGHER-LEVEL CONTRACT

QUALITY REQUIREMENT (fill-in to be defined at order level)

Dec 2014 X X X

Note: Provision numbers followed by an asterisk (*) require fill-ins by the OCO if determined applicable and incorporated into the Order.

E.2 CONTRACTING OFFICER’S REPRESENTATIVE (COR)

Designated CORs shall participate in the administration of the Orders issued as a result this

IDIQ contract by evaluating contractor performance, inspecting and accepting services for the

Government, and providing a report of inspection as well as contractor performance assessments to the Contracting Officer. This designation does not include authority to direct and/or authorize the contractor to make changes in the scope or terms and conditions of the Order without written approval of the Contracting Officer.

Ordering Contracting Officers should provide their agency specific Inspection and Acceptance and Quality Assurance requirements within their individual Orders.

E.3 INSPECTION AND ACCEPTANCE

(a) Final acceptance of all deliverables and/or services performed as specified under each

Order will be made in writing, at destination by the Order COR, or as detailed in

(b) For payment purposes, unless otherwise rejected, inspection and acceptance of all commodity deliverables will be deemed to have been performed within 30 days of receipt of shipment documentation or other confirmation of receipt of delivery by the ordering entity.

E.4 PARTIAL DELIVERY AND ACCEPTANCE

Partial deliveries may be allowed solely at the discretion of the Government. In the event the

Government determines that partial deliveries are allowable, the order must so state. If the https://www.acquisition.gov/far-overhaul

Contractor is granted partial shipment authorization, the original packing slip shall clearly identify those items not shipped. The balance of the order shall also be made via packing slip(s) and shall clearly indicate that this shipment(s) constitutes the balance of the original Order.

E.5 HARDWARE AND SOFTWARE ACCEPTANCE TESTING

When individual orders require acceptance testing, specific instructions will be included in the solicitation. These instructions will include acceptance test procedures, performance standards, place and period for testing.

E.6 SCOPE OF INSPECTION

All deliverables will be inspected for content, completeness, accuracy, and conformance to order requirements by the COR, or as detailed in individual orders. Inspection may include validation of information or software through the use of automated tools and/or testing of the deliverables, as specified in the order. The scope and nature of this testing must be negotiated prior to award and will be sufficiently comprehensive to ensure the completeness, quality and adequacy of all deliverables.

E.7 BASIS OF ACCEPTANCE

(a) The basis for acceptance shall be compliance with the requirements set forth in the statement of work, the order, the Contractor's proposal and other terms and conditions of this contract. Deliverable items rejected under any resulting order shall be corrected in accordance with the applicable clauses.

(b) Commercial and non-developmental hardware items, software items, pre-packaged solutions, and maintenance and support solutions will be accepted within thirty (30) calendar days of delivery when performance is in accordance with delivery requirements.

(c) Custom services such as travel and Other Direct Costs (ODCs) will be accepted upon receipt of proper documentation as specified in the order. If custom services are provided as part of a FFP order, acceptance will be as specified for the milestone with which they are associated. If custom services are for software development, the final acceptance of the software program will occur when all discrepancies, errors or other deficiencies identified in writing by the Government have been resolved, either through documentation updates, program correction, or other mutually agreeable methods.

(d) Reports, documents and narrative type deliverables will be accepted when all discrepancies, errors or other deficiencies identified in writing by the Government have been corrected.

Non-conforming products or services will be rejected. Unless otherwise agreed by the parties, deficiencies will be corrected within 30 calendar days of the rejection notice. If the deficiencies cannot be corrected within 30 days, the Contractor will immediately notify the OCO of the reason for the delay and provide a proposed corrective action plan within 10 working days.

(End of Section E)

F. DELIVERIES OR PERFORMANCE

F.1 IDIQ Contract Period of Performance/Ordering Period

The TACTICS IDIQ contracts will be issued with five (5) 12-month ordering periods. The anticipated ordering periods are as follows:

Ordering Period 1: September 30, 2026 – September 29, 2027

Ordering Period 2: September 30, 2027 – September 29, 2028

Ordering Period 3: September 30, 2028 – September 29, 2029

Ordering Period 4: September 30, 2029 – September 29, 2030

Ordering Period 5: September 30, 2030 – September 29, 2031

Individual orders may be issued at any time during the ordering periods. The performance period of an order, including any option periods, may not extend beyond 48 months after expiration of the IDIQ contract.

F.2 Clauses Incorporated by Reference (RFO FAR 52.252-2) (FEB 1998)

The following clauses shall apply unless otherwise designated at the Order level. This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The full text of a clause may be accessed electronically at Revolutionary FAR Overhaul |

Acquisition.GOV.

The following clauses apply to the Master Contract (“IND DEL”) and all others in the below matrix may apply at the Order level, as applicable, depending upon the contract type of the

Order, or as specifically referenced in the applicable Order:

Clause Title Date FP TM IND DEL

52.211-11* LIQUIDATED DAMAGES –

SUPPLIES, SERVICES OR

RESEARCH AND DEVELOPMENT

SEP 2000 X X

52.242-15 STOP-WORK ORDER AUG 1989 X X

52.247-34 F.O.B. DESTINATION JAN 1991 X X X

52.247-35 F.O.B. DESTINATION WITHIN

CONSIGNEE’S PREMISES

APR 1984 X X X

F.3 Delivery Requirements

All systems, equipment, software, and user-installable components ordered under this contract shall be shipped F.O.B. Destination within Consignee’s Premises, unless otherwise specified in

F.4 Delivery Schedules

Unless otherwise specified in an order, the Contractor shall deliver all items within 30 calendar days after the Contractor’s acceptance of an Order or as proposed by the Contractor if for a lesser amount of time. The Contractor may request that it be permitted to make delivery within a longer period of time for extremely large orders, orders requiring engineering, and orders with diverse delivery locations. The decision to permit or negotiate a longer period of time for delivery rests exclusively with the ordering agency.

(End of Section F)

G. CONTRACTING AND ADMINISTRATION AUTHORITY

G.1 General

This section provides contract administration requirements for the IDIQ contract and, where applicable, for each Order placed under this Master Contract. Additional contract administration requirements may be specified in each Order.

G.2 Authorized Agencies

Use of Master Contract is authorized as follows:

a. For DHS and its Components, the customer may directly order from contractors under the Master Contract. Only a warranted Contracting Officer may place orders against the Master Contract and orders shall be placed in accordance with processes outlined in the DHS TACTICS Ordering Guide, including required approvals through the Joint Wireless Program Management Office (JWPMO).

b. The following agencies are authorized to order directly from the Master Contract, in accordance with processes outlined in the DHS TACTICS Ordering Guide:

Department of Agriculture

Department of the Interior

Department of Justice

Department of Health and Human Services

Department of State

Department of the Treasury

White House Communications Agency

Department of Veterans Affairs

U.S. Air Force

An ordering agency is responsible for following both the TACTICS Ordering Guide and its own internal acquisition procedures.

c. Agencies not named under part b. of this section must obtain written CO authorization to order against this IDIQ contract. Authorization must be granted prior to soliciting work, and separate authorization must be obtained for each order.

G.3 Accounting and Appropriation Data

Accounting and appropriation data for obligations under the contract will be set forth in

G.4 Role and Responsibilities

This section describes the roles and responsibilities of Government personnel after the Master

Contract is awarded. The Government may modify the roles and responsibilities at any time during the period of performance of the Master Contract.

G.4.1 Multi-Agency Contract Contracting Officer (MAC CO)

The MAC CO is the sole and exclusive government official with actual authority to award the Master Contract. After award of the Master Contract, the MAC CO may delegate administrative functions to a MAC COR to assist in the technical monitoring or administration of a contract.

MAC Contracting Officer:

Name: TBD

Email: TBD

Phone: TBD

The MAC CO is responsible for overall management and administration and the final close out of the contract and, when necessary, shall:

• Provide scope oversight;

• Serve as liaison between the Contractor and the Department;

• Ensure compliance with contractual requirements;

• Issue the contracting officer’s final decision and handle all MAC-level contractual disputes under the Contract Disputes Act; and

• Issue all contract modifications against the Master Contract.

In the event that the designated MAC CO is unavailable to sign a contract action, DHS may authorize another warranted Contracting Officer to execute official contracting documents on the MAC CO’s behalf.

The MAC CO will also act in the capacity of the Assessing Official in the Contractor

Performance Assessment Reporting System (CPARS) who is responsible for evaluating

Contractor performance and for validating the proposed ratings and remarks entered by the

Assessing Official Representative(s). Assessing Officials have “signature” authority and are allowed to forward assessments to the Contractor’s representative for review and comment.

G.4.2 MAC Contracting Officer’s Representative (COR)

The MAC COR supports the MAC CO in the general management of the program.

Contracting Officer’s Representative:

Name: TBD

Email: TBD

Phone: TBD

The MAC COR is responsible, in a limited capacity, for the oversight of the Contractor’s activity on the Master Contract and monitoring the Contractor’s technical progress, including assessing performance and recommending to the MAC CO changes in requirements;

interpreting the scope of work and any other technical performance requirements; performing technical evaluation as required; performing technical inspections and acceptances required by this Master Contract; and assisting in the resolution of technical problems encountered during performance.

A letter of designation issued to the MAC COR, a copy of which is sent to the Contractor, states his/her responsibilities and limitations. The MAC COR’s authority does not include the ability to authorize work not already specified in the contract or to modify the terms and conditions of the contract.

The MAC COR is responsible for the receipt and acceptance of the MAC deliverables and reports and assists in the performance of the Master Contract past performance assessments.

The MAC COR’s responsibilities include, but are not limited to the following:

• Act as the primary point of contact and logging of technical issues within DHS and other reporting system issues.

• Ensure overall accuracy of the transactional data and issue Correction Notices to the

Contracor, whenever applicable.

• Maintain inventory of all new IT Service Labor Category (LCAT) requests and updates to the IT Service LCAT Matrix.

• Approve Contractor press releases and marketing brochures concerning the Master Contract. t

• Confirm that all Task Orders/Modifications are captured and invoices reconciled per Contract Year.

• Act in the capacity of the Assessing Official Representative for the Master Contract

CPARS with the authority to initiate and update assessments, but does not have the authority to send the assessment to the Contractor’s representative or to finalize an assessment.

• Other duties as indicated in the MAC COR’s Designation Letter.

The MAC COR does not address or resolve any issues concerning contractual legal matters.

All other contract administration functions not listed and specifically delegated above remain the responsibility of the MAC CO.

G.5 Direct Acquisition and Assisted Acquisition

For purposes of this contract, Direct Acquisition is defined as whenever an outside agency, other than DHS, places an Order against the MAC.

Whenever an agency conducts an acquisition on behalf of another agency, this is termed

Assisted Acquisition. Assisted acquisitions to be conducted by DHS or its components, on behalf of another agency, are not contemplated under this MAC.

G.6 Ordering Contracting Officer (OCO)

Only a warranted Contracting Officer of an authorized ordering agency may place and administer an Order under the Master Contract. The OCO is responsible for preparing the Task or Delivery Order Request for Proposals (TORFP/DORFP) and for establishing the technical and price/cost evaluation teams associated with each order. The OCO also formulates appropriate evaluation criteria and factors to ensure quality competition and provide the best value for each effort.

The OCO for each Order is the sole and exclusive Government official with actual authority to take actions, which may bind the Government for that Order. In no event will an Order change the requirements of the TACTICS contracts. Should the contract user require such a change, specific approval must first be obtained from the MAC CO.

OCOs are responsible for complying with all FAR-based rules when competing, awarding, and administering Orders. The following list of duties (not all inclusive) represent key areas of

OCO responsibility:

• Issuing orders and ensuring they contain required information;

• Completing administrative contractual actions concerning individual orders;

• Appoint Order Contracting Officer’s Representatives;

• Terminating orders, for convenience or cause, and canceling orders at no additional cost to the Government;

• Ensuring that orders are within the scope of the contract;

• Performing inspection and acceptance or rejection of the equipment/services provided by the Contractor;

• Approving or withholding payments, or authorizing partial payment of invoices;

• Ensuring subcontracting efforts on Orders pursuant to the incorporated

Master Contract Individual Subcontracting Plan;

• Addressing environmental objectives within Orders, if applicable;

• Monitoring, evaluating, and reporting Order Contractor Performance;

• Responding to Freedom of Information Act (FOIA) requests for

Orders;

• Approving Press Releases on Task Order Awards whenever requested by their

Contractors;

• Task Order Closeout in accordance with FAR 4.804-5.

G.7 Order Contracting Officer’s Representative (COR)

The OCO may designate a Contracting Officer’s Representative (COR) to perform specific administrative or technical functions for specific Orders.

The specific rights and responsibilities of the COR for each Order shall be described in writing, which upon request, shall be provided to the Contractor. A COR has no actual, apparent, or implied authority to bind the Government.

G.8 Insurance

The Contractor shall maintain the minimum insurance coverage delineated within RFO FAR

Subpart 28.3 FAR Class Deviation 25-31 for FAR Part 284 and the clauses incorporated within Section I, for the full duration of the Master Contract and each applicable Order that extends beyond the expiration date of the Master Contract. The Contractor shall notify the

MAC Contracting Officer and designated OCO for affected Orders, in writing, if there are any changes in the status of their insurance coverage and provide the reasons for the change.

Allowable costs as per RFO FAR Subsection 31.205-19 FAR Class Deviation 25-12 for FAR Part

315 shall be recovered through work at the Order level, with no obligation of payment at the

Master Contract level.

The OCO may request a copy of the insurance directly with the Contractor and/or require additional insurance coverage or higher limits specific to an Order awarded under the Master

Contract. If the Order does not specify any insurance coverage amounts, the minimum insurance requirements in RFO FAR Subpart 28.307-2 Liability shall apply to the Order.

Additionally, pursuant to RFO FAR 52.228-7(a)(1), the Contracting Officer may require other insurance, which includes the OCO.

G.8.1 Defense Base Act Insurance (DBAI)

Pursuant to RFO FAR 28.305, DBAI coverage provides workers’ compensation benefits

(medical, disability, death) in the event of a work-related injury or illness that occurs outside the United States.

The Government requires that employees hired by Contractors and subcontractors who work internationally be protected by the DBAI coverage, regardless of their assignment and/or location unless a waiver has been obtained by the U.S. Department of Labor.

G.9 Ordering Procedures

Only a warranted OCO may issue Orders to the Contractor, providing specific authorization or direction to perform work within the scope of the contract as specified in Section C, Statement of Work. The focus of this contract is to provide to government agencies a mechanism for streamlined ordering of solutions and services at fair and reasonable prices.

Unless specifically authorized by the OCO, the Contractor shall not commence work until a fully executed Order has been awarded. Contractors should avoid unauthorized commitments, as ratification is highly discouraged and never assured.

4 FAR Class Deviation 25-31 for FAR Part 28 was issued as part of the Revolutionary FAR Overhaul (RFO), which was implemented in response to Executive Order 14275, Restoring Common Sense to Federal Procurement, signed

April 15, 2025. Any subsequent citations to FAR Part 28 in this document will be cited as “RFO FAR” for brevity, and are referring specifically to FAR Class Deviation 25-31 for FAR Part 28.

5 FAR Class Deviation 25-12 for FAR Part 31 was issued as part of the Revolutionary FAR Overhaul (RFO), which was implemented in response to Executive Order 14275, Restoring Common Sense to Federal Procurement, signed

April 15, 2025. Any subsequent citations to FAR Part 31 in this document will be cited as “RFO FAR” for brevity, and are referring specifically to FAR Class Deviation 25-12 for FAR Part 31.

G.9.1 Ordering Regulations

Ordering regulations are those delineated in RFO FAR 16.505 FAR Class Deviation 26-04, Rev. 1 for FAR Part 16 6. Additional procedures specific to this MAC are provided to the

Contractor for their awareness and are specified in the solicitation procedures below.

G.9.2 Solicitation Procedures

(a) The Contract User will submit a complete Task or Delivery Order Request Package

(TORP/DORP) to the OCO in accordance with local procedures. The package should include a transmittal letter, an approved purchase request, requirements documentation (SOO, SOW, or PWS), Independent Government Cost Estimate

(IGCE) and Acquisition Plan (AP), if applicable. Performance-based work statements must be used to the maximum extent practicable. Individual delivery orders must clearly describe all services to be performed or supplies to be delivered. The

TORP/DORP package will also include price/cost and evaluation factors.

(b) The OCO will issue a proposal request to Prime Contractors in the appropriate technical category, on an unrestricted or small business set-aside basis, as applicable, unless a Fair Opportunity exception applies. The proposal request will include a due date for proposal submission and requirements documentation (SOO, SOW or PWS) that will include either the Government’s objectives or a detailed description of work to be accomplished, the applicable task areas, a listing of the deliverables required and any additional data, as appropriate. The proposal request will also include specific instructions for the submission of proposals, selection criteria factors, the factors’ order of importance and other information deemed appropriate.

(c) Contractors will be provided an adequate time to prepare and submit responses based on the estimated dollar value and complexity of the proposed delivery order. The due date will be set forth in each proposal request. If unable to perform a requirement, Contractors shall submit a “no bid” justification in response to the proposal request.

All no bid justifications shall include a brief statement as to why the Contractor is unable to perform, i.e. conflict of interest. This notification must be submitted to the

OCO within 10 days of TORP/DORP release. The Government expects full participation of all TACTICS Contractors.

(d) Technical Proposals: The proposal request will state whether an oral proposal is required in addition to, or instead of, written technical proposals. Responses will be streamlined and succinct, to the extent practical based on the estimated dollar value and complexity of the work, stating compliance or exception to requirements, risks, 6 FAR Class Deviation 26-04, Rev. 1 for FAR Part 16 was issued as part of the Revolutionary FAR Overhaul

Procurement, signed April 15, 2025. Any subsequent citations to FAR Part 16 in this document will be cited as

“RFO FAR” for brevity, and are referring specifically to FAR Class Deviation 26-04, Rev. 1 for FAR Part 16.

assumptions and conflict of interest issues. Responses will not be a proposal as defined in RFO FAR Part 15 FAR Class Deviation 26-08 for FAR Part 15 R17, Contracting by Negotiation, but only sufficient information to be considered in accordance with RFO FAR Part 16, Types of Contracts.

(e) Price Proposals: A written price proposal shall always be required. For Task Orders, this part of the proposal shall include detailed cost/price amounts of all resources required to accomplish the task, (i.e., labor mix, labor hours, rates, travel, incidental equipment, etc.). The proposal must identify and justify use of all non-labor cost elements. For Delivery Orders the proposal must identify and justify use of any labor elements. Proposals must also identify any Government Furnished Equipment (GFE) and/or Government Furnished Information (GFI) required for delivery order performance. If travel is specified in the delivery order statement of work, airfare and/or local mileage, per diem rates by total days, number of trips and number of

Contractor employees traveling shall be included in the price proposal. Note that pricing for solutions not specified in the IDIQ Schedule of Supplies and Services, including ancillary support, OCONUS labor rates, Task Order Unique Labor

Categories, is not determined at the IDIQ level; therefore, solicitations which include any of these requirements must be determined fair and reasonable at the order level using the techniques at RFO FAR 15.404-1(b)(2) as applicable.

(1) Firm Fixed Price (FFP), Time-and-Materials (T&M), and Labor-Hour Orders:

When competing for delivery order awards under the fair opportunity process, the

Contractor is permitted to propose labor rates that are lower than those established in the IDIQ.

(i) Firm- Fixed- Price (FFP) Delivery Orders: For FFP type Orders, the quantity of each item will be multiplied against the discounted prices in the IDIQ, or as negotiated if lower rates are proposed for the Order; and the cumulative extended total of all items ordered will define the fixed price for the Order. Travel and materials, if applicable, may be estimated for each DO, including applicable indirect costs established in the contract. Any amounts negotiated for travel and materials will be added to the extended price of all ordered items to arrive at the total fixed price for the

Order.

(ii) Time and Materials/Labor-Hour Orders: The quantity of hours ordered from each labor category will be specified as deliverable hours billable at the discounted rates specified in the IDIQ, or as negotiated, if lower rates are proposed for the Order.

Materials will be estimated for each Order and, if authorized at RFO FAR 52.212-4

Alt 1, paragraph i, may include applicable indirect costs. For T&M type Order, profit on materials is not allowable. The cumulative extended total of all labor categories ordered plus materials/applicable indirect costs will define the Order ceiling price.

7 FAR Class Deviation 26-08, Rev. 1 for FAR Part 15 was issued as part of the Revolutionary FAR Overhaul

Procurement, signed April 15, 2025. Any subsequent citations to FAR Part 15 in this document will be cited as

“RFO FAR” for brevity, and are referring specifically to FAR Class Deviation 26-08, Rev. 1 for FAR Part 15.

Reimbursement under the contract shall be governed by the clause at RFO FAR

52.212-4 -- Contract Terms and Conditions -- Commercial Items (JAN 2017). In the performance of T&M and labor-hour task orders, the hours billed shall show the labor hours performed by the prime Contractor and each subcontractor member separately.

If the proposed rates were computed based on recording a standard number of hours per week (e.g., 40 hours), the labor hours will be billed only on the basis of a standard number of hours. If the proposed labor rates were computed based on recording of all hours worked by employees, including uncompensated overtime, the labor hours billed will be based on all hours worked. If it is found after award that the established accounting practices at the time of award were not based on recording all hours worked by employees, the Government shall be entitled to a price adjustment on all payments for labor hours under the T&M and labor hour order. The amount of the price adjustment shall be the difference between the number of hours billed based on recording all hours worked and the hours that would have been recorded using a standard number of hours (e.g., 40 hours).

(2) Adequate Accounting System:

T&M Orders: The Contractor shall maintain an adequate accounting system to substantiate vouchers (including any subcontractor hours reimbursed at the hourly rate in the schedule) by evidence of actual payment and by:

(i) Individual daily job timekeeping records;

(ii) Records that verify the employees meet the qualifications for the labor categories specified in the contract; and

(iii) Other substantiation approved by the Contracting Officer. (RFO FAR 52.232-

7(a)(5)).

(3) Other Relevant Information: This information shall always be in writing and shall address other relevant information as required by the contract or requested by the

TORP/DORP. The Contractor shall assume all costs associated with preparation of proposals for Order awards under the Fair Opportunity process as an indirect charge.

The Government will not reimburse awardees for Fair Opportunity proposals as a direct charge.

(f) Evaluation of task/delivery order Proposals: Proposals will be evaluated in accordance with the evaluation criteria set forth in the TORP/DORP. The Government’s award decision may include compliance with Section 508 requirements of the Rehabilitation Act, and selection criteria that addresses past performance, technical/ management approach and cost/price. In addition to past performance, technical/management approach and cost/price, individual order selection criteria may include other factor(s) relevant to the particular requirement. The order of importance for the factors will be identified in each individual

TORP/DORP. If necessary, during the evaluation of proposals, the Government may contact a Contractor with questions concerning its proposal. Upon completion of evaluations, the

OCO may issue a task order to the Contractor whose proposal is most advantageous to the

Government.

(g) Award Recommendation Documentation: After completion of the evaluation, negotiations, if any, and Best Value analysis, the OCO and Order COR shall prepare a complete award recommendation package to document the selection process and to serve as evidence that the Fair Opportunity to be considered rule was applied, unless an exception was taken under RFO FAR Part 16.505(b)(2), Exceptions to the Fair Opportunity process. At a minimum, it shall include:

(1) A statement indicating whether announcement of the order requirement was made to all Contractors eligible for receiving an award for the task requirement or if an exception to the a Fair Opportunity to be considered rule was cited (cite the exception);

(2) The selection criteria /methodology used to evaluate the competing Contractors;

(3) The results of the evaluation; and

(4) The rationale for the recommendation of the Order awardee, including a summary of any negotiations conducted, cost/price analysis and best value analysis.

(h) Resolution of Issues: In the event issues pertaining to a proposed requirement cannot be resolved to the satisfaction of the OCO, the OCO reserves the right to withdraw and cancel the proposed requirement. In such event, the Contractor shall be notified in writing of the

OCO’s decision. This decision is final and conclusive and shall not be subject to the

“Disputes” clause or the “Contract Disputes Act.”

(i) Task/Delivery Order Issuance: Orders may be issued by e-mail, regular mail or facsimile.

Orders issued shall include, but not be limited to the following information (when applicable):

(1) Date of order;

(2) Contract number and order number;

(3) Type of Order;

(4) IDIQ Contract Line Item Description, quantity ordered and contract price

(5) Appropriation and accounting data;

(6) Specific billing address for each destination especially for multiple destination orders

(7) Description of the services to be performed;

(8) Description of end item(s) to be delivered;

(9) Place of delivery

(10) DD Form 254 (Contract Security Classification Specification);

(11) Contract Data Requirements List;

(12) The individual responsible for inspection/acceptance;

(13) Period of performance/delivery date;

(14) Estimated number of labor hours for each applicable labor category;

(15) List of Government furnished equipment, material, and information.

(16) Items for which partial deliveries are acceptable.

(j) Task/Delivery Order Unique Equipment or Labor Categories: Task Order Unique Labor

Categories are those categories not incorporated into the Contractor’s IDIQ contract, but may be required to perform certain Orders within the scope of TACTICS. These additional equipment prices or labor categories and rates shall be evaluated for fair and reasonableness prior to the award of the Order or Order modification.

(k) Debriefings: If an unsuccessful Contractor questions why it was not selected for an award over $7.5 million, the Contractor shall contact the OCO. The OCO and the unsuccessful

Contractor may discuss the reasons why that Contractor was not selected; however, the OCO may not (a) discuss the other Contractor’s proposals, (b) compare Contractor’s proposals, or

(c) allow the unsuccessful Contractor access to the award decision documentation.

(l) Task/Delivery Order Protests: In accordance with RFO FAR 16.508, no protest under

Subpart 33 is authorized in connection with the issuance or proposed issuance of an Order under this contract, except for:

(1) A protest on the grounds that the order increases the scope, period, or maximum value of the contract; or

(2) A protest of an order valued in excess of $10 million. Protests of orders in excess of

$10 million may only be filed with the Government Accountability Office (GAO), in accordance with the procedures at RFO FAR 33.105 FAR Class Deviation 25-25 for

FAR Part 338.

(m) Waivers from education and experience requirement: Task/Delivery Order Contracting

Officers may grant waivers from these requirements or allow substitution of certain technical certifications for education and/or experience if it is determined to be in the best interest of the Government. Any equivalencies or substitutions must be cited in each Order.

G.9.3 Ordering Via Use of Government Purchase Card

In addition to the use of Delivery Orders, the Contractor shall accept orders from warranted

Contracting Officers with authorization to use Purchase Cards within the purchase card limit under this contract via the use of Government-wide purchase cards. No separate fee shall be charged for use of Government-wide purchase cards.

G.9.4 Contractor Communications

The Contractor shall provide a shared electronic mailbox for receipt of communications from the MAC Stakeholders that is distinct and separate from an individual’s email address.

G.10 Fair Opportunity

8 FAR Class Deviation 25-25 for FAR Part 33 was issued as part of the Revolutionary FAR Overhaul (RFO), which was implemented in response to Executive Order 14275, Restoring Common Sense to Federal Procurement, signed

April 15, 2025. Any subsequent citations to FAR Part 33 in this document will be cited as “RFO FAR” for brevity, and are referring specifically to FAR Class Deviation 25-25 for FAR Part 33.

OCOs are required to follow the Fair Opportunity procedures specified in RFO FAR 16.507-2 (a)(1) and the exceptions to Fair Opportunity in RFO FAR 16.507-6 (b).

Orders resulting from an exception to fair opportunity will be reviewed in accordance with agency procedures.

G.11 Invoice Submission and Reporting Applicable to Orders

The Contractor shall accept payment of agency invoices via EFT. The Ordering Agency is responsible for payment of all invoices to the Contractor. Invoice submission information will be contained in each individual awarded Order. The payment office designated in the individually awarded Order document will make payment of those invoices to the Contractor.

G.12 Contractor Performance Assessment Reporting System (CPARS)

Past performance information is relevant for future Order and Contract source selection purposes. It includes, but is not limited to, the Contractor’s record of conforming to contract requirements and to standards of good workmanship; the Contractor’s adherence to contract schedules, including the administrative…