Tabulation-0554FAC-ITB-MOC_Walk_in_Cooler.pdf
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- Attached to
- Walk-in Freezer, Cooler or Combination
- Solicitation number
- 0554FAC-ITB-SNS
- Issued by
- Florida
About this file
This is a bid tabulation document for Hillsborough County Public Schools' Procurement Department in Florida, detailing the results of Invitation to Bid (ITB) 0554FAC-ITB-SNS for walk-in coolers, freezers, and combination units. The solicitation sought bids from qualified vendors to establish fixed pricing for the procurement, delivery, and installation of these refrigeration units on an as-needed basis at school district facilities throughout the county. The bid was opened on September 10, 2025, and notifications were sent to 20 vendors via VendorLink, with only one responsive vendor submitting a bid. The department is the Student Nutrition Services division, indicating the units will support food storage operations across district schools.
Polar King International, Inc., located at 4410 New Haven Ave, Fort Wayne, Indiana 46803, was the sole bidder and submitted the recommended award with a total bid of $172,834.68. The pricing structure includes prefabricated seamless fiberglass walk-in units priced per square foot ($187.08 for coolers and $241.00 for combination units), refrigeration systems ranging from 1HP to 5HP compressors for both coolers (35°F) and freezers (-10°F) with prices from $4,911.60 to $21,579.29, optional accessories such as door hardware and thresholds, mobilization options including truck, forklift, and crane set-in-place services ($1,500 to $5,500), and delivery charges based on unit size and distance (ranging from $4.39 to $13.13 per mile). The contact person for Polar King International is Dan Parsenow at (260) 428-2525 or dan.parsenow@polarking.com.
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Text version
HILLSBOROUGH COUNTY PUBLIC SCHOOLS - PROCUREMENT DEPARTMENT
1202 East Palm Avenue, Tampa, FL 33605
OSD AWARDED CONTACT TELEPHONE EMAIL
REGISTERED VENDOR PERSON NUMBER ADDRESS
Polar King International, Inc.
4410 New Haven Ave Fort Wayne, IN 46803
Bid notifications were sent to 20 vendors via VendorLink.
Responses were received from 01 vendors. Their bids are tabulated and the recommended award is shaded.
DESCRIPTION OF ITB: Hillsborough County Public Schools (HCPS) is seeking bids from qualified vendors to establish fixed pricing for the procurement, delivery, and installation of walk-in coolers and freezers on an as-needed basis at facilities throughout the school district.
Failure to file a protest within the time prescribed in section 120.57(3), Florida Statutes, or failure to post the bond or other security required by law within the time allowed for filing a bond shall constitute a waiver of proceedings under chapter 120, Florida Statutes.
COMPETITIVE SOLICITATION NUMBER & NAME: 0554FAC-ITB-SNS Walk in Cooler, Freezer and Combination DATE OPENED: September 10, 2025 DEPARTMENT: Student Nutrition Services
RESPONDING VENDOR(S)
No Yes Dan Parsenow (260) 428-2525 dan.parsenow@polarking.com
HILLSBOROUGH COUNTY PUBLIC SCHOOLS- PROCUREMENT DEPARTMENT
1202 East Palm Avenue, Tampa, FL 33605
Polar King International, Inc.
ITEM # DESCRIPTION UOM Unit Price PREFABRICATED standard specifications and any additional features as requested in red
1 Prefabricated Seamless Per Sq/ft 187.08$ 2 Prefabricated Seamless Per Sq/ft 187.08$ 3 Prefabricated Seamless
Fiberglass Walk-in Combination Per Sq/ft 241.00$
Cooler 4 1HP Cooler 35F (404A Refrigerent) EA 4,911.60$ 5 1.5HP Cooler 35F (404A Refrigerent) EA 6,122.65$ 6 2HP Cooler 35F (404A Refrigerent) EA 7,245.24$ 7 2.5HP Cooler 35F (404A Refrigerent)
Refrigerent)
EA 7,965.31$
8 3HP Cooler 35F (404A Refrigerent) EA 8,685.97$ 9 4HP Cooler 35F (404A Refrigerent) EA 10,865.52$ 10 5HP Cooler (404A Refrigerent) EA 19,753.03$
Freezer 11 1HP Freezer -10F (404A
Refrigerent)
EA 6,985.69$
12 1.5HP Freezer -10F (404A Refrigerent)
EA 8,920.33$
13 2HP Freezer -10F (404A
Refrigerent)
EA 10,501.09$
14 2.5HP Freezer -10F (404A Refrigerent) EA 12,280.46$ 15 3HP Freezer -10F (404A
Refrigerent)
EA 14,060.43$
16 4HP Freezer -10F (404A Refrigerent)
EA 18,080.87$
17 5HP Freezer -10F (404A
Refrigerent)
EA 21,579.29$
3 Phase Upgrade 18 3 Phase Upgrade 1.5HP or Less EA $664 19 3 Phase Upgrade 2HP or More EA $0
Optional Accessories 20 18 ga. Stainless Steel Door Kick plate Set EA 465.58$ 21 Door Closer (Hydraulic Cylinder Type) EA 163.96$ 22 Strip Door Curtain EA 291.95$ 23 Hurricane Anchors EA 267.37$ 24 Through Wall Door Threshold EA 136.00$ 25 Shelf Mounted Refrigeration EA 1,894.00$ 26 Aluminum Diamond Tread Door Threshold EA 136.00$ 27 Exterior Door Ramp EA 1,006.00$
Mobilization 28 PK Truck Set in Place EA $1,500 29 Fork Lift Set in Place EA $2,200 30 Crane Set in Place EA $5,500
Delivery 31 Delivery 10' Per Mile 4.39$ 32 Delivery 12' Per Mile 7.67$ 33 Delivery 14' Per Mile 11.57$ 34 Delivery 16' Per Mile 13.13$
Total $ 172,834.68
ITB #0554FAC-ITB-SNS Walk in Cooler, Freezer and Combination
NOTE: A blank space represents a "no bid" by the vendor for a given item.
* Items that do not meet specifications shall not be considered valid and shall not be tabulated, per bid document.
File details come from the government source that posted it. Updated .