Notice_of_intent_to_award-0554FAC-ITB-SNS_Walk_in_Cooler_w_tab.pdf
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- Attached to
- Walk-in Freezer, Cooler or Combination
- Solicitation number
- 0554FAC-ITB-SNS
- Issued by
- Florida
About this file
This is a Notice of Intent to Award issued by Hillsborough County Public Schools (HCPS) Operations Division for Invitation to Bid 0554FAC-ITB-SNS regarding walk-in coolers, freezers, and combination units. HCPS sought bids from qualified vendors to establish fixed pricing for the procurement, delivery, and installation of walk-in coolers and freezers on an as-needed basis at facilities throughout the school district. The bid was opened on September 10, 2025, with the Notice of Intent to Award issued on September 15, 2025. Bid notifications were sent to 20 vendors via VendorLink, with one vendor submitting a response. The competitive solicitation encompassed prefabricated seamless fiberglass walk-in coolers and freezers in various configurations, ranging from 1HP to 5HP units, along with optional accessories, mobilization services, and delivery options.
The awarded vendor is Polar King International, Inc., located at 4410 New Haven Ave, Fort Wayne, Indiana 46803, with contact person Dan Parsenow at (260) 428-2525 and dan.parsenow@polarking.com. The pricing schedule establishes unit rates for prefabricated units at $187.08 per square foot for standard coolers, $187.08 per square foot for additional coolers, and $241.00 per square foot for fiberglass combination units. Cooler units range from $4,911.60 for a 1HP model to $19,753.03 for a 5HP model, while freezer units range from $6,985.69 for a 1HP model to $21,579.29 for a 5HP model. The bid tabulation reflects a total of $172,834.68 and includes optional accessories, 3-phase upgrades, mobilization fees, and delivery charges based on unit size and distance. Vendors had the opportunity to protest the award decision within the timeframe prescribed by Florida Statutes Section 120.57(3).
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Connect with Us • HILLSBOROUGHSCHOOLS.ORG • OPERATIONS DIVISION• 1202 EAST PALM AVENUE•
2ND FLOOR• TAMPA, FL 33605• (813) 272-4004
Superintendent Van Ayers
OPERATIONS DIVISION
NOTICE OF INTENT TO AWARD
Invitation to Bid: 0554FAC-ITB-SNS Walk in Cooler, Freezer or Combination
Date: September 15, 2025
As to the above-mentioned Invitation to Bid, pursuant to §§ 287.057(1)(a) and 120.57(3), Florida Statutes, Hillsborough County Public Schools (“HCPS”) posts its Notice of Intent to Award to the vendors identified in the tabulation attached. The awarded vendor(s) must meet all mutually agreed qualification requirements prior to the provision of the goods and services.
Failure to file a protest within the time prescribed in § 120.57(3), Florida Statutes, or failure to post the bond or other security required by law within the time allowed for filing a bond shall constitute a waiver of proceedings under Chapter 120, Florida Statutes. Any protest concerning HCPS’ decision must be received via courier, the General Manager of Procurement Services.
Protests may be filed by courier, hand delivery, or regular mail at: Hillsborough County Public Schools, Operations Division, 1202 East Palm Avenue, Tampa, Florida 33605. It is the filing party’s responsibility to meet all filing deadlines.
The Cone of Silence, HCPS policy 6320 – Procurement, prohibits any communication regarding an active competitive solicitation between any HCPS employee or School Board member and any third party, representative, or lobbyist of that party, in effect from the time of release of the competitive solicitation until awarded by The School Board of Hillsborough County, Florida.
Hillsborough County Public Schools appreciates all vendors’ interest in doing business with HCPS and encourage participation in future bidding opportunities. Any questions regarding the competitive solicitation process may be forwarded to the representative below.
Sincerely, Lillian Garcia, CPPO, CPPB lillian.garcia@hcps.net mailto:lillian.garcia@hcps.net
HILLSBOROUGH COUNTY PUBLIC SCHOOLS - PROCUREMENT DEPARTMENT
1202 East Palm Avenue, Tampa, FL 33605
OSD AWARDED CONTACT TELEPHONE EMAIL
REGISTERED VENDOR PERSON NUMBER ADDRESS
Polar King International, Inc.
4410 New Haven Ave Fort Wayne, IN 46803
Bid notifications were sent to 20 vendors via VendorLink.
Responses were received from 01 vendors. Their bids are tabulated and the recommended award is shaded.
DESCRIPTION OF ITB: Hillsborough County Public Schools (HCPS) is seeking bids from qualified vendors to establish fixed pricing for the procurement, delivery, and installation of walk-in coolers and freezers on an as-needed basis at facilities throughout the school district.
Failure to file a protest within the time prescribed in section 120.57(3), Florida Statutes, or failure to post the bond or other security required by law within the time allowed for filing a bond shall constitute a waiver of proceedings under chapter 120, Florida Statutes.
COMPETITIVE SOLICITATION NUMBER & NAME: 0554FAC-ITB-SNS Walk in Cooler, Freezer and Combination DATE OPENED: September 10, 2025 DEPARTMENT: Student Nutrition Services
RESPONDING VENDOR(S)
No Yes Dan Parsenow (260) 428-2525 dan.parsenow@polarking.com
HILLSBOROUGH COUNTY PUBLIC SCHOOLS- PROCUREMENT DEPARTMENT
1202 East Palm Avenue, Tampa, FL 33605
Polar King International, Inc.
ITEM # DESCRIPTION UOM Unit Price PREFABRICATED standard specifications and any additional features as requested in red
1 Prefabricated Seamless Per Sq/ft 187.08$ 2 Prefabricated Seamless Per Sq/ft 187.08$ 3 Prefabricated Seamless
Fiberglass Walk-in Combination Per Sq/ft 241.00$
Cooler 4 1HP Cooler 35F (404A Refrigerent) EA 4,911.60$ 5 1.5HP Cooler 35F (404A Refrigerent) EA 6,122.65$ 6 2HP Cooler 35F (404A Refrigerent) EA 7,245.24$ 7 2.5HP Cooler 35F (404A Refrigerent)
Refrigerent)
EA 7,965.31$
8 3HP Cooler 35F (404A Refrigerent) EA 8,685.97$ 9 4HP Cooler 35F (404A Refrigerent) EA 10,865.52$ 10 5HP Cooler (404A Refrigerent) EA 19,753.03$
Freezer 11 1HP Freezer -10F (404A
Refrigerent)
EA 6,985.69$
12 1.5HP Freezer -10F (404A Refrigerent)
EA 8,920.33$
13 2HP Freezer -10F (404A
Refrigerent)
EA 10,501.09$
14 2.5HP Freezer -10F (404A Refrigerent) EA 12,280.46$ 15 3HP Freezer -10F (404A
Refrigerent)
EA 14,060.43$
16 4HP Freezer -10F (404A Refrigerent)
EA 18,080.87$
17 5HP Freezer -10F (404A
Refrigerent)
EA 21,579.29$
3 Phase Upgrade 18 3 Phase Upgrade 1.5HP or Less EA $664 19 3 Phase Upgrade 2HP or More EA $0
Optional Accessories 20 18 ga. Stainless Steel Door Kick plate Set EA 465.58$ 21 Door Closer (Hydraulic Cylinder Type) EA 163.96$ 22 Strip Door Curtain EA 291.95$ 23 Hurricane Anchors EA 267.37$ 24 Through Wall Door Threshold EA 136.00$ 25 Shelf Mounted Refrigeration EA 1,894.00$ 26 Aluminum Diamond Tread Door Threshold EA 136.00$ 27 Exterior Door Ramp EA 1,006.00$
Mobilization 28 PK Truck Set in Place EA $1,500 29 Fork Lift Set in Place EA $2,200 30 Crane Set in Place EA $5,500
Delivery 31 Delivery 10' Per Mile 4.39$ 32 Delivery 12' Per Mile 7.67$ 33 Delivery 14' Per Mile 11.57$ 34 Delivery 16' Per Mile 13.13$
Total $ 172,834.68
ITB #0554FAC-ITB-SNS Walk in Cooler, Freezer and Combination
NOTE: A blank space represents a "no bid" by the vendor for a given item.
* Items that do not meet specifications shall not be considered valid and shall not be tabulated, per bid document.
| Notice of intent to award-0554FAC-ITB-SNS Walk in Cooler |
| Board Tabulation-0554FAC-ITB-MOC Walk in Cooler |
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