Tab 09 Att 12 - OET_OSP Crosswalk_2026.pdf

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DLA Energy - Bulk Petroleum Products Inland/East/Gulf Coast (IEG) Program
Solicitation number
SPE60226R0711
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Written by GovTribe AI ·

This document is a training presentation that provides a crosswalk between the Defense Logistics Agency (DLA) Energy Offer Submission Package (OSP) and the Online Offering Tool (OET) system used for bulk petroleum procurement solicitations.

The presentation maps how data fields in the paper-based OSP correspond to screens and fields within the OET electronic system. Section A-E of the OSP align with the first screen (left/bid side) of the OET, while Sections F-O correspond to the second screen (Offer Submission Package/right side), which contains Fields 1-51. Key data categories covered include: refinery source name setup and production capacity (Fields 1-3); shipping points supplied (Fields 4-5); parcel shipping sizes and daily capacity specifications for trucks, railcars, pipelines, and barges/tankers (Fields 6-17); tanker/barge loading facility data including cargo capacity, ballast capacity, and map coordinates (Fields 18-23); port restrictions and operating hours (Fields 24-29); quality assurance certifications (Field 30); truck detention rates (Fields 31-32); refinery shutdown schedules (Fields 33-34); requests for exceptions by contract section (Fields 35-44); small business representations (Field 45); shipping point and refinery contact information (Field 46); vessel notification procedures (Field 47); authorized negotiators (Field 48); foreign taxes and duties (Fields 49-50); and general comments (Field 51). The document emphasizes that vendors must complete the Shipping Point Physical Abilities screen first and that price escalators and full shipping point addresses are mandatory fields that will prevent offer submission if incomplete.

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WARFIGHTER ALWAYS

The Nation’s Combat Logistics Support Agency E s t a b l i s h e d 1 9 6 1

DEFENSE LOGISTICS AGENCY

DLA

UPDATED OET/OSP

Crosswalk

Darren M. Dunham/Shanice Whitfield Bulk Petroleum Purchase Analysts

June 23, 2023

WARFIGHTER ALWAYSWARFIGHTER ALWAYS

Reminders

• The Section headings in the OSP (Sections a through) are duplicated in the OET fairly closely

• Ex. Parcel sizes in the OSP are entered using the “Parcel

Sizes” button in the OET

• The data in the OSP is shown in the same order as in the OET.

If the vendor completes the first screen, top to bottom, then the second screen, that is the same order as the OSP

• The first screen of OET (left/bid side) is Sections A-E of the

OSP

• Second screen (Offer Submission Package/right side) is Sections F- O of the OSP (Fields 1-51 of “Offer Submission Data” screen)

OET Main Menu

Offer Submission Package

Offer Details

Section A.1. Origin Offer Sheet Section A.2. Destination Offer Sheet

Origin Offer Sheet

Destination Offer Sheet

Offer Submission Data

Fields 1-3 (F.1 of OSP)

Fields 4-5 (F.2 of OSP)

Fields 6-7 (G.1 of OSP)

Fields 8-9 (G.2 of OSP)

Fields 10-11 (G.3.a of OSP)

Fields 12-13 (G.3.b of OSP)

Fields 14-15 (G.4 of OSP)

Fields 16-17 (G.5 of OSP)

Fields 18-19 (H.1 of OSP)

Fields 20-21 (H.2 of OSP)

Fields 22-23 (H.3 of OSP)

Fields 24-25 (I.1 of OSP)

Field 26 (I.2 of OSP)

Fields 27-28 (I.3 of OSP)

Field 29 (I.4 of OSP)

Field 30 (J. of OSP )

Fields 31-32 (K. F3.02 of OSP )

Fields 33-34 (L. F92.02 of OSP )

Fields 35-44 (M. Request for Exceptions of OSP)

Field 45 (N.1 of OSP)

Field 46 (N.2 of OSP)

Field 47 (N.3 of OSP)

Field 48 (N.4 of OSP)

Fields 49-50 (N.5 of OSP)

Field 51 (O. of OSP)

Best Practices

• Submitting Offers

– The vendor MUST complete the “Shipping Point Physical Abilities” screen first, then move on to the offer

– If an error message is received, read the message

– There are small question marks throughout the OET. Clicking on these will generate help for that screen

– Price Escalators for each bid line and full addresses on shipping points in

OET are MANDATORY fields and will prevent you from submitting offer if not complete.

Getting Help

• OET User Manual

– Available on the OET main page

– https://oet.energy.dla.mil/epst_oet/oet.html

• For questions specific to the offer, please contact the Contracting Officer listed on the solicitation

• If you are unable to access OET or your OET account is locked, please email the DLA Energy Bulk Technical Team:

– DESC-BTechTeam@dla.mil

• For questions concerning the functionality of OET, please contact:

– Darren Dunham, Darren.M.Dunham@dla.mil, (571) 767-0338

– Shanice Whitfield, Shanice.Whitfield@dla.mil, (571) 767-8495 https://oet.energy.dla.mil/epst_oet/oet.html mailto:DESC-BTechTeam@dla.mil mailto:Darren.M.Dunham@dla.mil mailto:Shanice.Whitfield@dla.mil

WARFIGHTER ALWAYSWARFIGHTER ALWAYS 39

UPDATED OET/OSP Crosswalk
Reminders
OET Main Menu
Offer Submission Package
Offer Details
Offer Details
Origin Offer Sheet
Destination Offer Sheet
Offer Details
Offer Details
Offer Submission Data
Offer Submission Data�Fields 1-3 (F.1 of OSP)
Offer Submission Data�Fields 4-5 (F.2 of OSP)
Offer Submission Data�Fields 6-7 (G.1 of OSP)
Offer Submission Data�Fields 8-9 (G.2 of OSP)
Offer Submission Data�Fields 10-11 (G.3.a of OSP)
Offer Submission Data�Fields 12-13 (G.3.b of OSP)
Offer Submission Data�Fields 14-15 (G.4 of OSP)
Offer Submission Data�Fields 16-17 (G.5 of OSP)
Offer Submission Data�Fields 18-19 (H.1 of OSP)
Offer Submission Data�Fields 20-21 (H.2 of OSP)�
Offer Submission Data�Fields 22-23 (H.3 of OSP)
Offer Submission Data�Fields 24-25 (I.1 of OSP)
Offer Submission Data�Field 26 (I.2 of OSP)
Offer Submission Data�Fields 27-28 (I.3 of OSP)
Offer Submission Data�Field 29 (I.4 of OSP)
Offer Submission Data�Field 30 (J. of OSP )
Offer Submission Data�Fields 31-32 (K. F3.02 of OSP )
Offer Submission Data�Fields 33-34 (L. F92.02 of OSP )
Offer Submission Data�Fields 35-44 (M. Request for Exceptions of OSP)
Offer Submission Data�Field 45 (N.1 of OSP)
Offer Submission Data�Field 46 (N.2 of OSP)
Offer Submission Data�Field 47 (N.3 of OSP)
Offer Submission Data�Field 48 (N.4 of OSP)
Offer Submission Data�Fields 49-50 (N.5 of OSP)
Offer Submission Data�Field 51 (O. of OSP)
Best Practices
Getting Help
Slide Number 39

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