T3053 Optional PreQuote Conference.pptx

Optional Pre-Quote Conference

Bid Solicitation #23DPP00818 T3053 DoAS Case/Care Management System (C/CMS)

Q&a due by 2pm, June 20, 2023 Quotes due by 2pm, August 31, 2023

WELCOME & INTRODUCTIONS

Please sign in by entering your name, company, and email in the Microsoft Teams chat window.

Please note that this conference is being recorded. Please identify yourself and the firm you represent prior to asking a question.

Please make sure you are registered in NJSTART, and that your contact information remains current.

NJSTART Vendor email support: njstart@treas.nj.gov NJSTART Vendor phone support – (609) 341-3500 Staffed Monday to Friday 8:30 a.m. to 4:30 p.m.

https://www.state.nj.us/treasury/purchase/vendor.shtml

PURPOSE & GENERAL INFORMATION

The purpose of this conference is to address procedural questions regarding the Bid Solicitation and Quote submission requirements.

Questions relating to the Scope of Work, the services, or products required in the Bid Solicitation will not be addressed at this time. Vendors are to electronically submit those questions through the Q&A Tab of the Bid Solicitation in NJSTART.

The Bid Solicitation will be reviewed section by section with procedural questions being entertained on that basis.

BID SOLICITATION AT A GLANCE

Cover page: Submission dates and set-aside requirements Section 1: Introduction and Summary of the Bid Solicitation Section 2: Pre-Quote Submission Information (e-Q&A, exceptions to the SSTC, bid amendments) Section 3: Quote Submission Requirements (forms, technical response, Price Sheet instructions) Section 4: Scope of Work

BID SOLICITATION AT A GLANCE

Section 5: General Contract Terms Section 6: Data Security Requirements – Contractor Responsibility Section 7: Modifications to the State of New Jersey Standard Terms and Conditions Section 8: Quote Evaluation and Award Section 9: Glossary Attachment 1: State of New Jersey Standard Terms and Conditions

Review Bid Solicitation in its entirety and submit any questions prior to the deadline including exceptions to the SSTC. Updated documents will be posted in NJSTART and should be reviewed as posted Complete all required price lines in the State Supplied Price Sheet. The Quote may be deemed non-responsive. Indicate “no charge” if the cost is $0. Do not leave any price lines blank.

Submit Quotes on time addressing all mandatory requirements (designated by “shall”) including forms. Quotes missing mandatory requirements may be deemed non-responsive. Not submitting requested information (“should”) may impact the technical evaluation score.

The State Supplied Price Sheet must be completed in its entirety with no lines added or removed, or additional language or fees referenced

HELPFUL TIPS & REMINDERS

COMMON PRICE SHEET MISTAKES

Complete all required price lines in the State Supplied Price pursuant to the State Price Sheet Instructions in Section 3.26, or Quote may be deemed non-responsive. Indicate “no charge” if the cost is $0. Do not leave any price lines blank.

Do not make formatting changes to the State Supplied Price Sheet. If the price line requires a dollar amount, don’t change it to a percentage, or vice versa. If the price line includes 2 decimal places, don’t change the settings to allow 4 decimals.

Confirm that you have completed all tabs in the State Supplied Price Sheet. This Price Sheet includes 1 Tab.

Do not add additional language, assumptions, or fees to the State Supplied Price Sheet. Do not add or remove any price lines.

Confirm you have completed the proper version of the State Supplied Price Sheet; it may have been revised via Bid Amendment.

Examples of additional language the may deem a quote non-responsive:

Vendor accepts all terms and conditions of this Bid Solicitation with the following additional language: Section X - Agree, as it applies to changes that impact administrative fees as outlined in this provision, provided that Vendor reserves the right to modify Contracted Terms based on changes by the State.

Vendor reserves the right to charge additional fees for services that require extensive time and effort.

This Quote is a nonbinding expression of interest only and is not intended to create a binding commitment on either party unless and until a definitive agreement has been executed between the parties.

This Quote may include statements regarding plans for future products and services, or future versions of existing products and services. Any such statements are provided solely for your general information and are not part of this Quote unless specifically stated in writing in this Quote.

THANK YOU FOR ATTENDING

Q&A due by 2pm June 20, 2023 Quotes due by 2pm August 31, 2023 image6.tmp image7.tmp image8.png image2.png image3.png image4.png image5.png