T2760 25DPP01191 Bid Amendment 1 8.4.2025~1.docx

PHILIP D. MURPHY

Governor State of New Jersey

DEPARTMENT OF THE TREASURY

DIVISION OF PURCHASE AND PROPERTY

PROCUREMENT BUREAU

33 WEST STATE STREET

P. O. BOX 230

TRENTON, NEW JERSEY 08625-0230

ELIZABETH MAHER MUOIO

State Treasurer

TAHESHA L. WAY

Lt. Governor

AMY F. DAVIS, ESQ.

Acting Director https://www.njstart.gov

8/1/2025

To: All Interested Bidders

Re: Bid Solicitation # 25DPP01191 T2760 – OEM Automotive Parts and Accessories for Light Duty Vehicles (Class 4 or Lower, 15,000 lb. GVWR or Less) – Statewide

Quote Submission Due Date: 8/20/2025 (2:00 p.m. Eastern Time)

Bid Amendment #1

The following constitutes Bid Amendment #1 to the above referenced Bid Solicitation:

· Answers to questions from the Electronic Question and Answer Period that concluded on July 30, 2025;

· Revised State-Supplied Price Sheet titled: “T2760 25DPP01191 Revised State-Supplied Price Sheet 8.1.25”

· Revisions to the Bid Solicitation (from Part 2 of the Bid Amendment);

Please note that for all additions, deletions, clarifications and modifications to the Bid Solicitation, please refer to the revised Bid Solicitation titled: “T2760 25DPP01191 Revised Bid Solicitation 8.1.25”

It is the sole responsibility of the Bidder to be knowledgeable of all of the additions, deletions, clarifications, and modifications to the Bid Solicitation and/or the New Jersey Standard Terms and Conditions relative to this Bid Solicitation as set forth in all Bid Amendments.

All other instructions, terms, and conditions of the Bid Solicitation shall remain the same.

Bid Solicitation #25DPP01191 T2760 – OEM Automotive Parts and Accessories for Light Duty Vehicles (Class 4 or Lower, 15,000 lb. GVWR or Less) – Statewide

Part 1 - Answers to Questions

Where applicable, each question references the appropriate Bid Solicitation section.

Section Reference Question (Bolded) and Answer

Answer: It is recommended that users utilize Microsoft Edge to view PDFs. Certain PDF forms cannot be opened in the Chrome or Firefox built in PDF viewers that are enabled by default. If using Chrome or Firefox it is recommended that the file is downloaded instead by clicking the download button in the upper right-hand corner of the browser after an error message is received. An alternative option is to disable the built in PDF viewers in Chrome or Firefox.

Answer: Yes. Prior to the Quote Opening Deadline, a Bidder should review the documents comprising the submitted Quote to ensure that all of the required documents have been completed and attached. Oftentimes a Quote is deemed non-responsive because a Bidder fails to attach a required form or attaches a blank form. To review a submitted a Quote, a Bidder should log into NJSTART and review each document attached to the Quote submission. Instructions on how to review a submitted Quote can be found in the Quick Reference Guide entitled How to Review a Submitted Quote, which is available on the NJSTART. Vendor Support Page under Vendor Reference Guides.

Answer: Please be advised that all Quotes shall be submitted electronically through NJSTART.

Answer: As stated in Bid Solicitation Section 2.2, Exceptions to the State of NJ Standard Terms and Conditions (SSTC):

“Questions regarding the State of New Jersey Standard Terms and Conditions and exceptions to mandatory requirements MUST be posed during the Electronic Question and Answer period and shall contain the Bidder’s suggested changes and the reason(s) for the suggested change(s).” Moreover, as stated in Bid Solicitation Section 3.11, Bidder proposed terms or conditions that conflict with those contained in the State of New Jersey Standard Terms and Conditions may render a Quote non-responsive”

Question: Do I have to complete all of the required fields on the State-Supplied Price Sheet for each price line bid?

Answer: Yes.

Bid Solicitation Section 4

Definitions, Bid Solicitation Section 9.2

Question: Elliott Auto Supply Co Inc. d/b/a Factory Motor Parts is an authorized OEM ACDelco and Motorcraft distributor. Can you please clarify if the Chevy/GM ACDelco and Ford Motorcraft are accepted?

Answer: ACDelco and Motorcraft brand parts shall not be offered as part of the General Motors (Price Line 1), Chevrolet (Price Line 2) and Ford (Price Line 3) Brand price lines for this procurement. These specific ACDelco and Motorcraft brands are included in T2761 - Non-OEM Automotive Parts and Accessories for Light Duty Vehicles (Class 4 or Lower, 15,000 lb.). This procurement is solely for OEM automotive parts for light duty vehicles.

Section 4 (Scope of Work) of the Bid Solicitation states, in pertinent part:

“The parts specified herein must be provided by an OEM authorized dealer; non-OEM parts or aftermarket parts are not a part of this Bid Solicitation.”

Additionally Section 9.2 (Definitions) of the Bid Solicitation states, in pertinent part:

“OEM (Original Equipment Manufacturer) Parts - OEM parts are new or OEM remanufactured parts, which are designed, manufactured and/or approved by the vehicle manufacturers listed in Bid Solicitation Sections 1.1 and 4.1 and supplied by its dealer/distribution network for use in its vehicles. Ford OEM parts, for example, are the parts designed, manufactured and/or approved by Ford Motor Co. and supplied by its dealer/ distribution network for use in its vehicles.”

Bid Solicitation Section 1.2.1

State-Supplied Price Sheet Instructions, Bid Solicitation Section 3.36, Step 3

Price Evaluation, Bid Solicitation Section 8.9.2

Question: Is the discount considered off retail and is the markup from cost? Or, is everything retail price?

Answer: The percentage discount or markup bid must apply to the OEM brand manufacturer’s latest retail price list. Bidders must not base its percentage discount or markup bid on a cost price list.

Section 1.2.1 Significant Bid Solicitation Changes and Additional Bid Solicitation Information of the Bid Solicitation states, in pertinent part:

“The current Bid Solicitation requires Bidders to provide a percentage discount or markup based on the brand manufacturer’s latest retail price list. The State will not accept any other price list types, such as wholesale, jobber, invoice, etc. “.(emphasis added)

Additionally, Section 3.36, Step 3 State Supplied Price Sheet Instructions of the Bid Solicitation states, in pertinent part:

“The Bidder shall insert a firm, fixed percentage (%) discount or mark-up from the brand manufacturer’s latest retail price list, by entering the percentage discount or mark-up bid in the "Percentage (%) Discount (-) or Mark-Up (+)” field on the price line on the State-Supplied Price Sheet. A Bidder's entry in the "Percentage (%) Discount (-) or Mark-Up (+)” field shall be considered a percentage (%). For example, an entry of "50" shall be considered "50%" and that of "0.50" shall be considered "0.50%".” (emphasis added)

Additionally, Section 8.9.2 Price Evaluation of the Bid Solicitation states:

“For evaluation purposes, Bidders Quotes will be ranked based on price, from the highest percentage discount or lowest percentage markup bid based on the brand manufacturer’s latest retail price list for the brand bid.” (emphasis added)

Bid Solicitation Section 3.36 Question: Each vehicle brand manufacturer's Retail Price List contains, for each part number, an entry for DEALER COST and an entry for LIST (or "retail") PRICE. Please confirm that the percentage discount or markup offered by a bidder shall be applied to the DEALER COST column in the Retail Price List. This is important because the relationship between DEALER COST and LIST PRICE is not consistent across all part numbers offered by a given manufacturer.

Note: This question has been paraphrased in the interest of readability and clarity.

Answer: Based on the specific instance provided above, the percentage discount or markup offered by the Bidder shall be applied to the manufacturer’s List Price column on the manufacturer’s latest retail price list, not the Dealer Cost.

Please see the answer to Question #7, above, for more information.

Bid Solicitation Section 4

Definitions, Bid Solicitation Section 9.2

Question: Please confirm that bidders must be capable of supplying the FULL LINE of OEM parts offered by each manufacturer, not merely a small subset such as ACDelco or Motorcraft branded parts. General Motors currently offers 363,911 active part numbers: Ford offers 329,872. Only full-line authorized dealers, not 'warehouse distributors', are able to supply the entire range of parts. It seems that ACDelco and Motorcraft warehouse distributors should instead participate in Contract T2761.

Note: This question has been paraphrased in the interest of readability and clarity.

Answer: Bidders providing a Quote as a result of this Bid Solicitation must be capable of supplying the full line of OEM parts offered by the brand manufacturer for the brand manufacturer price line bid. Based on the example above, the Bidder/Contractor must provide the full line of automotive parts offered - 363,911 active parts for General Motors and 329,872 for Ford – as part of any contract awarded.

As stated in Question #6 above, ACDelco and Motorcraft are not considered OEM automotive parts and must not be offered as part of this

Note: This question has been paraphrased in the interest of readability and clarity.

Answer: The Bid Solicitation and State-Supplied Price Sheet have been updated to include Emergency Deliveries, Restocking Fees and Return Shipping Charges, and specifically outlines the procedure and timeframe for the return of any ordered parts.

Section 4.3.2.1 has been added to the Bid Solicitation and Price Line 11 has been added to the State-Supplied Price Sheet.

Please see the revised Bid Solicitation titled: “T2760 25DPP01191 Revised Bid Solicitation 8.1.25” and the revised State-Supplied Price Sheet titled: “T2760 25DPP01191 Revised State-Supplied Price Sheet 8.1.25”.

Bid Solicitation Section 5.11 Question: We anticipate that this requirement will result in additional costs related to the preparation, validation & submission of the mandated quarterly reports in addition to the expense of the quarterly payment to Periscope by the bidder of 1% of total net sales. Can you please clarify how these quarterly payments are to be made? Company check? ACH? Is there a specified format for the required quarterly reports?

Note: This question has been paraphrased in the interest of readability and clarity.

Answer: Information regarding the State’s Performance Efficiency Program (PEP) can be found at the link below:

https://njstart.info/vendors

Once on that page, please click on “NJSTART PEP Vendor Resources”. Then choose the heading titled “Reconciler Supplier Reporting & Payment Overview”. This document gives a detailed overview on how to submit reports and payments.

As specified in the above link, payment can be made by ACH/EFT or check via first class mail or overnight mail.

Part 2 - Revisions to the Bid Solicitation and State-Supplied Price Sheet

Please refer to the revised Bid Solicitation titled: “T2760 25DPP01191 Revised Bid Solicitation 8.1.25” and the revised State-Supplied Price Sheet titled: “T2760 25DPP01191 Revised State-Supplied Price Sheet 8.1.25” in the Attachments tab of the Bid Solicitation in NJSTART.

Section Reference Revision

The revised State-Supplied Price Sheet includes Price Line 11 - Agency-use net price line for expedited delivery charges, restocking fees or return shipping charges only for OEM automotive parts. Bidders shall not bid on this price line. As stated in Bid Solicitation Section 4.3.2.1: “An Agency-Use Price Line (Price Line 11) will be added to all Contractors’ Contracts to allow for the Using Agency payment of these restocking fees and return shipping charges for OEM automotive parts.”

4.3.2.1 EMERGENCY DELIVERIES, RESTOCKING FEES AND RETURN SHIPPING CHARGES

“In addition to routine delivery requirements, Using Agencies may have emergencies requiring expedited delivery. The Using Agency will be responsible for any costs associated with expedited delivery. For emergency orders, the Contractor shall provide delivery within forty-eight (48) hours upon mutual agreement between the Using Agency and the Contractor.

The Contractor may charge a restocking fee for products ordered in error by the Using Agency and returned by the Using Agency. Return shipping fees will be at the Using Agency expense for products ordered in error.

Any returns of unused, unopened parts should be returned by the Using Agency immediately, but no later than 30 calendar days from the date of delivery/receipt of product.

An Agency-Use Price Line (Price Line 11) will be added to all Contractors’ Contracts to allow for the Using Agency payment of these restocking fees and return shipping charges for OEM automotive parts.”

The following paragraph has been added to Bid Solicitation Section 4.5:

“Price Line 11 shall be utilized for the Using Agency payment for expedited delivery charges, restocking fees or return shipping charges only for OEM automotive parts.”

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