T2724 Bid Amendment #4 3.28.24~1.docx

PHILIP D. MURPHY

Governor State of New Jersey

DEPARTMENT OF THE TREASURY

DIVISION OF PURCHASE AND PROPERTY

PROCUREMENT BUREAU

33 WEST STATE STREET

P. O. BOX 230

TRENTON, NEW JERSEY 08625-0230

ELIZABETH MAHER MUOIO

State Treasurer

TAHESHA L. WAY

Lt. Governor

AMY F. DAVIS, ESQ.

Acting Director https://www.njstart.gov

March 28, 2024

To: All Interested Bidders

Re: Bid Solicitation # 23DPP00844 Bid Solicitation TITLE: T2724 – Snow Removal and Salting Services Revised Quote Submission Due Date: Friday, April 12, 2024 (2:00 p.m. Eastern Time) Revised Quote Submission Due Date: Friday, March 29, 2024 (2:00 p.m. Eastern Time) Revised Quote Submission Due Date: Friday, March 15, 2024 (2:00 p.m. Eastern Time) Quote Submission Due Date: Friday, February 23, 2024 (2:00 p.m. Eastern Time)

Bid Amendment #4

The following constitutes Bid Amendment #4 to the above referenced Bid Solicitation:

· This Bid Amendment includes answers to questions;

· Revision to the Bid Solicitation Document; and

· Revision to the State Supplied Price Sheet;

· Please note that for all additions, deletions, clarifications and modifications to the Bid Solicitation, please refer to the Revised Bid Solicitation entitled “T2724 Revised Bid Solicitation 3.28.2024.”

It is the sole responsibility of the Bidder to be knowledgeable of all of the additions, deletions, clarifications, and modifications to the Bid Solicitation and/or the New Jersey Standard Terms and Conditions relative to this Bid Solicitation as set forth in all Bid Amendments.

All other instructions, terms, and conditions of the Bid Solicitation shall remain the same.

Bid Solicitation #23DPP00844 T2724- Snow Removal and Salting Services

Section Reference Revision

Please refer to the Bid Solicitation titled “T2724 Revised Bid Solicitation 3.28.2024”

Note: Some of the questions have been paraphrased in the interest of readability and clarity. Each question references the appropriate Bid Solicitation section.

Section Reference Question (Bolded) and Answer

It is recommended that users utilize Internet Explorer to view PDFs. Certain PDF forms cannot be opened in the Chrome or Firefox built in PDF views that are enabled by default. If using Chrome or Firefox it is recommended that the file is downloaded instead by clicking the download button in the upper right-hand corner of the browser after an error message is received. An alternative option is to disable the built in PDF viewers in Chrome or Firefox.

Yes. Prior to the Quote Opening Deadline, a Vendor {Bidder} should review the documents comprising the submitted Quote to ensure that all of the required documents have been completed and attached. Oftentimes a Quote is deemed non-responsive because a Vendor {Bidder} fails to attach a required form or attaches a blank form. To review a submitted Quote a Vendor {Bidder} should log into NJSTART and review each document attached to the Quote submission. Instructions on how to review a submitted Quote can be found in the Quick Reference Guide entitled ‘How to Review a Submitted Quote’ which is available on the NJSTART Vendor Support Page under Vendor References Guides.

As stated in Bid Solicitation Section 2.2, Exceptions to the NJ Standard Terms and Conditions (SSTC): Questions regarding the State of New Jersey Standard Terms and Conditions and exceptions to mandatory requirements MUST be posed during the Electronic Question and Answer period and shall contain the Bidders suggested changes and the reason(s) for the suggested change(s). Additionally, as stated in Section 3.11, Bidder Additional Terms Submitted with the Quote: A Bidder may submit additional terms as part of its Quote. Additional terms are Bidder-proposed terms or conditions that do not conflict with the scope of work required in this Bid Solicitation, the terms and conditions of this Bid Solicitation, or the State of New Jersey Standard Terms and Conditions. Bidder proposed terms or conditions that conflict with those contained in the State of New Jersey Standard Terms and Conditions will render a Quote non-responsive.

In light of the dangers posed by the COVID-19 virus outbreak and the declaration by the World Health Organization of a global pandemic and Governor Murphy Executive Orders (https://www.state.nj.us/infobank/eo/056murphy/approved/eo_archive.html) which declared both a Public Health Emergency and State of Emergency please be advised that all Quotes shall be submitted electronically through NJSTART. Bidders may refer to the "Vendor Registration" and "Submit a Quote" Quick Reference Guides for instructions on how to enroll in NJSTART and how to submit an electronic Quote through NJSTART. The Quick Reference Guide entitled "Submit a Quote" is available here: https://www.state.nj.us.treasury/purchase/njstart/pdf/Create-a-Quote.pdf.

Additionally, to ensure that you have properly submitted the required documents you may also review the Quick Reference Guide entitled "How to Review a Submitted Quote" which is available here: https://www.state.nj.us/treasury/purchase/njstart/pdf/How toReviewaSubmittedQuote.pdf.Answers to Frequently asked Questions and all Quick Reference Guides are located on the NJSTART Vendor Support Page. If further assistance is needed, please email NJSTART Vendor Administration Team at: njstart@treas.nj.gov

Q - Please provide a site map and or contact for the following Locations:

Location #5: New Jersey Department of Environmental Protection (NJDEP);

Location #6: Public Employment Employee Relations Commission (PERC;

Location #7: 145 Cox Avenue;

Location #8: Treasury Central Motor Pool;

Location #9: Hacketts Town Reservoir Area;

Location #10: 529 Old York Road;

Location #43: MVC Westfield Vehicle Inspection Station;

Location #44: North Jersey Development Center;

Location #45: Regional Medical Examiner Office; and Location #46: Veterans Haven Program At Ancora Psychiatric Hospital.

A – Please be advised that the agency(ies) did not provide site map for the locations listed, as such there will be no Site Maps provided in response to this question.

A – The contact information of the Using Agency Designated Representative will be provided to the Contractor ten (10) business days prior to the contract effective date.

Please refer to Section 4.3 of the Bid Solicitation, which states:

“Contact information for each of the snow removal locations, will be provided to the Contractor, ten (10) business days prior to the contract effective date”.

Please refer to the Bid Solicitation titled “T2724 Revised Bid Solicitation 3.28.2024”

State of New Jersey Security Due Diligence Third-Party Information Security Questionnaire.

Q - On the Bid Solicitation Checklist under procurement specific forms, it lists "State Of New Jersey Due Diligence Third Party Information" Form. I do not see that with the bid package, can you please provide it or clarify

A – This Section has been revised as follows:

“Not applicable to this procurement”.

Bidder Data Sheet/Form

Q - The bid documents include a "Bidder Data Sheet" I did not see this is on the checklist, and per section 3.34 No experience is required for this bid. Can you please clarify if this form is needed, and also that no experience is needed for this bid per section 3.34

A – Please note the Bidder Data Sheet is titled “T2724 Attachment 5 Bidder Data Sheet 11.17.23” and can be found on the Bid Solicitation’s Attachments Tab in NJSTART:

A - Additionally, Bid Solicitation Section States:

“The Bidder should provide in its response to Part I of the Bidder Data Sheet all relevant information regarding its experience in successfully completing contracts of a similar size and scope to the work required by this Bid Solicitation.”

and

“If proposing to use a Subcontractor, the Bidder should provide as an attachment to the Bidder Data Sheet documented experience to demonstrate that each Subcontractor has successfully performed work on contracts of a similar size and scope to the work that the Subcontractor is designated to perform in the Bidder’s Quote. The Bidder must provide a detailed description of services to be provided by each Subcontractor”.

Please Refer to “T2724 Attachment 5 Bidder Data Sheet” under “Attachment Tab” on NJSTART.

Financial Capability Of The Bidder

Q - Does section 3.35 of the Bid Solicitation pertain to this contract?

A – Yes, Bid Solicitation Section 3.35 Financial Capability pertains to and states, in pertinent part:

“The Bidder should provide sufficient financial information to enable the State to assess the financial strength and creditworthiness of the Bidder and its ability to undertake and successfully complete the Contract.

And

“If the information is not supplied with the Quote, the State may still require the Bidder to submit it. If the Bidder fails to comply with the request within seven (7) business days, the State may deem the Quote non-responsive.”

State Supplied price Sheet Instruction

Q - If a contractor is providing pricing for all-inclusive services, can the price be quoted solely on the price line that indicates "all inclusive" pricing or does it still need to be broken down into pricing specific to driveways, walkways, etc.?

A – A firm price is required for each of the line items and the Price Sheet must not be altered or tampered with.

Please refer to Section 3.36 of the Bid Solicitation, which states:

“Bidders must bid all price lines within the location grouping to be considered responsive for that location. (Example to be consider responsive for Location 1: Capitol Complex – Bidders must bid on Price Lines 1 – 55.)”

Q - The past bids included hourly rates for both excavators and wheel loaders at the dump site for the Capital Complex and City Streets. Will the bid be amended to include these rates?

A – Yes, the following language has been added to Bid Solicitation Section 3.36 State Supplied Price Sheet Instruction, Location 1: Capitol Complex – Price Lines 1 through 55:

“In accordance with Bid Amendment #3, (Veterans Memorial – 136 West State Street, Trenton, NJ, Kuser Mansion – 315 West State Street, Trenton, NJ, Capital Place One – 222 South Warren Street, Trenton, NJ, and William Ashby Building – 101 South Broad Street, Trenton, NJ) have been added to Location 1. Please refer to Location 1B: Capitol Complex Price lines 1669 to 1678 located below.”

Location 2: Capitol Complex- City Street – Price Lines 56 through 71:

“In accordance with Bid Amendment #3, (All Inclusive Hourly Rate for Equipment, Operator and Overhead for Wheel Loader and Excavator) have been added to Location 2B. Please refer to Location 2B: Capitol Complex – City Street Price lines 1679 to 1681 located below.”

Additionally, the following Sections have been added to the State Supplied Price Sheet:

Q - Past bids have included individual Price Lines for the areas listed below "All-Inclusive Hourly Rate Per Push". Will the bid be amended to include these areas? Veterans Memorial Sidewalks, Kuser Manison Sidewalks and Lot, Ashby Complex Sidewalks, Capital Place One Sidewalks, Area 5 Sidewalks and Lots, Area 5A Sidewalks and Lots, Lot 31 Sidewalks and Lot, Lot 31A Sidewalks and Lot, Area 27 Sidewalks and Lot, Area 50 Sidewalks and Lot, John Fitch Heli-Pad, Dept. of Health Sidewalks and Lots.

A – Yes, the Bid Solicitation and the State Supplied Price Sheet have been amended. Refer to the response to Question 10.

Q - In the past hourly price lines were added for machinery and wheel loaders etc at the snow dump site location. What price line numbers are available for these hourly rates for this year’s Bid Solicitation?

A – The Bid Solicitation and the State Supplied Price Sheet have been amended. Refer to the response to Question 10.

State Supplied price Sheet Instruction

Q - Are these locations missing form the price sheet? Parking Area 31, 31A & 31B (Parking Lot) Parking Area 31, 31A & 31B (Sidewalk) Parking Area 50 (Parking Lot) Parking Area 50 (Sidewalks) Parking Area 27 (Parking Lot) Parking Area 27 (Sidewalks)

A – Yes, the Bid Solicitation and the State Supplied Price Sheet have been amended. Refer to the response to Question 10.

Please refer to “T2724 Revised State Supplied Price Sheet”.

Please refer to the Bid Solicitation titled “T2724 Revised Bid Solicitation 3.28.2024” and the State Supplied Price Sheet titled “T2724 Revised State Supplied Price Sheet 3.28.2024”

Q - Are these locations missing from the price line sheet? Veterans Memorial, 150 W State Street, Trenton, NJ Thomas Edison Kuser Mansion, 315 W. State Street Ashby Building, 101 S. Broad Street Capital Place One, 202 - 222 S Warren Street Mill Hill Processing Center, S. Broad St & Livingston Street

A – Yes, however, the locations have been added to the Revised Bid Solicitation document and T2724 Revised State Supplied Price Sheet.

Please refer to “T2724 Revised State Supplied Price Sheet 3.28.2024”.

Please refer to the Bid Solicitation titled “T2724 Revised Bid Solicitation 3.28.2024 and Revised State Supplied Price Sheet 3.28.2024”

Location #1: Capitol Complex

Q - At Location #1 please provide designated areas snow can be piled up and staged during a snow storm for removal at each building, parking lot and sidewalks

A – Designated Using Agency representative will provide guidance on this.

Please refer to Section 4.8.1 of the Bid Solicitation, which states:

“Snow plowed from the Capitol Complex buildings, city streets, the West Trenton Complex buildings and the parking lots, sidewalks, walkways and access ways, shall be removed and placed in designated locations, as determined by the designated Using Agency representative.

Snow plowed from all other facilities and locations specified in this RFP, shall be removed and placed in an area designated by the designated Using Agency representative of each respective facility”.

Location #1: Capitol Complex

Section 4.10 Location #2: City Street

Q - Can you confirm that all locations regarding the Capital Complex Locations #1 and #2 are included in the maps on pages 1-12? It appears some may be missing, out of order and mislabeled improperly. Please present all maps per each location #1 and #2, and label as such to show exactly what locations and addresses are included in each.

A – Please note all Capital Complex and City Street locations covered under this Bid Solicitation can be found under “ATTACHMENT 3 – Site Map 1-12 11.17.23” and can be found on the Bid Solicitation Attachment Tab in NJSTART.

Please Refer to “T2724 Attachment 3 Site Map 1-12”

Location #1: Capitol Complex

Section 4.10 Location #2: City Street

Q - For location #1 and Location #2 you state the contractor is responsible for snow hauling services.

Q - Is the snow hauling required for any amount of accumulation in storms where the contractor is deployed to work?

A – Yes, Contractors are responsible for snow hauling services whenever it is requested by the Using Agency Representative

A – Provision was made for “All Inclusive Rate Per Event Snow Hauling Services” in the State Supplied Price Sheet at different level of accumulation.

Refer to State Supplied Price Sheet, different level of accumulation

Location #1: Capitol Complex

Section 4.10 Location #2: City Street Q - Please provide all addresses associated with Locations #1 and #2, along with Lot and Block #'s.

A – Please refer to Sections 4.9 and 4.10 of the Bid Solicitation for the address of Location #1 and #2.

Location 3: West Trenton Complex

Q – Which locations are under West Trenton Complex?

A – Please refer to Bid Solicitation Section 4.11 and Attachment 3 – Site Map #7

“LOCATION 3: WEST TRENTON COMPLEX – PRICE LINES 72 – 101 ((PLEASE REFER TO ATTACHMENT 3 - SITE MAP 7)

The Contractor shall provide snow removal services, salt spreading services, and if necessary snow hauling services, for the following West Trenton Complex locations, to include all parking lots and roadways:

WEST TRENTON COMPLEX – ATTACHMENT 3 - SITE MAP #7

Distribution & Support Services – 1620 Stuyvesant Avenue, West Trenton, NJ

Record Storage Center & Library for the Blind – 2300 Stuyvesant Avenue, West Trenton, NJ

Beneficial Insect Rearing Lab – 20 Cosy Road, West Trenton, NJ

OIT Hub – 1 Schwatzkopf Drive, West Trenton, NJ

Location #3: West Trenton Complex

Q - For location #3 – West Trenton Complex, you stated that the contractor is responsible for snow hauling services. Is the snow hauling required for any amount of accumulation in storms where the contractor is deployed to work?

A – Yes, as per the State Supplied Price Sheets, the “All Inclusive Rate Per Event Snow Hauling Services” prices lines indicates the accumulation totals.

Please refer to price lines 88 – 94 of the State Supplies Price Sheet, which states:

Please refer to the Bid Solicitation titled “T2724 Revised State Supplied Price Sheet 3.28.2024”

Location 3: West Trenton Complex

Section 4.19 Location 11: Hamilton Technology Complex

Section 4.34 Location 26: NJSP Knowlton Weigh Station

Q - Has snow hauling services ever been used in the past for locations #3, 11 and #26?

A – During the last procurement cycle of T2724 (11/16/24 to 9/30/24), snow hauling services were not utilized for Location # 3 West Trenton Complex, Location # 11 Hamilton Technology Complex, or Location # 26 Knowlton Weigh Station.

Hacketts Town Reservoir Area

Q - Please provide a contact for Location 9: Hacketts Town Reservoir Area A - The Contact for Location #9 Hackett’s Town is as follows:

Brian Adams Brian.Adams@treas.nj.gov Cell Phone: 609-575-7747

Please refer to the Bid Solicitation titled “T2724 Revised Bid Solicitation 3.28.2024”

Location 11: Hamilton Technology Complex (HTC)

Q - In the past, Hamilton Technology Complex was a mandatory site visit because the roof was required to be shoveled. It is still included in the bid, is there still a mandatory site visit. And if so, when is that?

A – An Optional Site visit was scheduled for this location through Bid Amendment #1 which was posted on January 18, 2024.

Please refer to Bid Solicitation Section 2.4 “Optional Site Visit”.

Please refer to the Bid Solicitation titled “T2724 Revised Bid Solicitation 3.28.2024”

Location 11: Hamilton Technology Complex (HTC)

Q – In the past, Hamilton Technology Complex was a mandatory site visit because the roof was required to be shoveled. It is still included in the bid, is there still a mandatory site visit. And if so, when is that?

A – Please refer to response to Question 23.

Hamilton Technology Complex (HTC) Roof Top Requirement

Q - For the snow drift clearing per section 4.19.3.2 of the specifications, at how many inches of accumulation will the snow drift clearing be required?

Q – At what inch (es) of snow accumulation will snow drift clearing be required at Hamilton Technology Complex?

A – The Contractor shall begin snow cleaning/clearing at a minimum of two (2) inches of snow accumulation.

Please refer to Section 4.3 of the Bid Solicitation, which states:

“Unless otherwise specified, the Contractor shall be ready to respond to a snow event when minimum of two (2) inches of snow accumulated on the ground.

Upon request by the designated Using Agency representative, the Contractor shall verify snowfall totals. All snowfall totals shall be as reported by the National Weather Service, or similar nationally recognized weather data resource”.

Q - For the roof snow clearing per section 4.19.3 of the specifications, at how many inches of accumulation will the roof clearing be required?

A – The Contractor shall begin snow cleaning/clearing at a minimum of eight (8) inches of snow accumulation.

Please refer to Section 4.19.3 of the Bid Solicitation, which states:

“The roof of the Hamilton Technology Complex is a flat roof and consists of approximately 200,000 square feet requiring manual snow removal. Snow removal is only necessary when the depth of the snow on the roof accumulates to minimum of eight (8) inches or to a level considered hazardous and may potentially cause the roof to collapse. The Using Agency representative will designate this need and request this service from the Contractor”.

Please refer to the Bid Solicitation titled “T2724 Revised Bid Solicitation 3.28.2024”

Q - For the snow drift clearing per section 4.19.3.2 of the specifications, at how many inches of accumulation will the snow drift clearing be required?

A – Please refer to response to Question #26.

New Jersey State Police (NJSP) Knowlton Weigh Station

Q - For Location #26: NJSP Knowlton Weigh Station at what accumulation of snow, if any is the Contractor deployed to work?

Q - Is the Contractor also responsible for salting, regardless of accumulation or only when deployed to plow?

A – Please refer to Section 4.3 of the Bid Solicitation, which states:

“Unless otherwise specified, the Contractor shall be ready to respond to a snow event when minimum of two (2) inches of snow accumulated on the ground”.

A – Yes, the Contractor is responsible for salting services when freezing temperatures exist.

Please refer to Section 4.8.1 of the Bid Solicitation, which states:

“At less than two (2) inches of snow accumulation or as determined by the using agency, snow plowing is not required; however, salt spreading services shall be provided when freezing temperatures exist.

Upon request by the designated Using Agency representative, the Contractor shall provide additional snow removal services, including but not limited to, snow shovelers when deemed necessary”.

Location #47: Greystone Park Psychiatric Hospital

Q - Which sidewalks are we responsible for taking care of the snow removal and salting?

Q - There are also other parking areas not highlighted on the drawing. Making sure we are not supposed to clean those up.

A – The Contractor is responsible for the portion of the property that is highlighted on the Site Map. Please refer to Location 47: Greystone Park Psychiatric Hospital – Attachment 3 - Site Map #9

A – The Contractor is responsible for the areas highlighted in yellow. (Please refer to Location 47: Greystone Park Psychiatric Hospital – Attachment 3 - Site Map #9)

Location #47: Greystone Park Psychiatric Hospital

Q - For Location #47: Greystone Park Psychiatric Hospital does the State supply the salt for this location or will the contractor be supplying?

A – No, the State does not supply salt. Please refer to Section 4.8.2 of the Bid Solicitation, which states:

“The Contractor shall furnish all equipment, labor, vehicles, personnel, materials, rock salt and chemicals necessary to effectively perform salt spreading services for the city streets and each of the locations and facilities referenced in this RFP.

The Contractor shall apply the necessary amount of rock salt, calcium chloride, and/ or magnesium chloride in one application”.

Please refer to the Bid Solicitation titled “T2724 Revised Bid Solicitation 3.28.2024”

Insurance

Q - Does this contract require a snow plowing, general liability insurance policy?

For example does "Snow Plow Inc." Need to be in the type of insurance on the COI?

Does snow plowing operations need to be included in the description of operations?

A – No, this contract does not require a snow plowing policy, nor does the State require “snow plowing operations” be included in the description of operations.

Please refer to Revised Bid Solicitation Section 7.1 which states:

“Occurrence Form Comprehensive General Liability Insurance or its equivalent: The minimum limit of liability shall be $5,000,000 per occurrence as a combined single limit for bodily injury and property damage. The above required Comprehensive General Liability Insurance policy or its equivalent shall name the State, its officers, and employees as “Additional Insureds” and include the contract additional insured endorsement or its equivalent. The coverage to be provided under these policies shall be at least as broad as that provided by the standard basic, un-amended, and unendorsed Comprehensive General Liability Insurance occurrence coverage forms or its equivalent currently in use in the State of New Jersey, which shall not be circumscribed by any endorsement limiting the breadth of coverage”.

Please refer to the Bid Solicitation titled “T2724 Revised Bid Solicitation 3.28.2024”

Technical Evaluation Criteria Section 8.9.2 Price Evaluation

Section 8.16 Contract Award

Q - Will Locations be awarded based on total of all price lines per location?

A – No, there are multiple factors that determine award.

Bid Solicitation Section 8.9.1 Technical Evaluation states:

“The following criteria will be used to evaluate Quotes received in response to this Bid Solicitation:

A. The Bidder’s demonstration in the Quote that the Bidder understands and is able to complete the requirements of the Scope of Work as sought.”

Bid Solicitation Section 8.9.2 Price Evaluation states:

“The Procurement Bureau will utilize a weighted consumption/market basket model to evaluate pricing. The pricing model will be date-stamped and entered into the record before Quote opening.”

Bid Solicitation Section 8.16 Contract Award states:

“The State intends to award one (1) Contract for each location in this Bid Solicitation. Bidders must bid all price line within the location grouping to be considered responsive for that location. (Example to be consider responsive for Location 1: Capitol Complex – Bidders must bid on Price Lines 1 – 55.)”

Please refer to the Bid Solicitation titled “T2724 Revised Bid Solicitation 3.28.2024”

Price Evaluation

Q - In cell #561 of the price sheet it states this: "*** Price used to rank Quotes in accordance with Bid Solicitation Section 8.9.2” What page is this bullet point in the Bid Solicitation?

A – Please refer to Bid Solicitation Section 8.9.2 Price Evaluation, page 65, which states:

“The Procurement Bureau will utilize a weighted consumption/market basket model to evaluate pricing. The pricing model will be date-stamped and entered into the record before Quote opening”.

New Jersey Is an Equal Opportunity Employer • Printed on Recycled and Recyclable Paper image1.png image2.png image3.png image4.png image5.png image6.png