T2700 Bid Amendment 2 QA 3.15.docx

PHILIP D. MURPHY

Governor State of New Jersey

DEPARTMENT OF THE TREASURY

DIVISION OF PURCHASE AND PROPERTY

PROCUREMENT BUREAU

33 WEST STATE STREET

P. O. BOX 230

TRENTON, NEW JERSEY 08625-0230

ELIZABETH MAHER MUOIO

Acting State Treasurer

SHEILA Y. OLIVER

Lt. Governor

MAURICE A. GRIFFIN

Acting Director https://www.njstart.gov

March 22, 2021

To: All Interested Vendors {Bidders}

Re: Bid Solicitation #20DPP00481 T2700 NJDEP Remediation System Operations and Maintenance Services

Bid Amendment #2

The following constitutes Bid Amendment #2 to the above referenced Bid Solicitation:

· Answers to electronic questions submitted during the electronic Question and Answer period;

· A second electronic Question and Answer period has been opened. Additional Vendor {Bidder} electronic questions will be received until 2:00 p.m. Eastern Time, April 8, 2021;

· The Quote Submission Due Date has been extended from May 6, 2021 to June 3, 2021 at 2:00 p.m. Eastern Time;

· The question submitted referencing Bid Solicitation Section 3.1.1L Vendor {Contractor} Responsibilities regarding licensing requirements will be addressed in a subsequent Bid Amendment;

· For all additions, deletions, clarifications and modifications to the Bid Solicitation, please refer to the Revised Bid Solicitation entitled “T2700 Revised Bid Solicitation 03/22/2021”;

· Please note that T2700 Revised Bid Solicitation 03/22/2021 includes additions and/or revisions to the following Bid Solicitation Sections:

· Section 3.10.1, Labor Categories

· Section 3.10.2, Key Personnel (New Jersey Licensed Professional Surveyor deleted)

· Section 3.10.2.1, Additional Personnel (New Jersey Licensed Professional Surveyor added)

· Section 3.10.7A, Disposal (Method for surveying provided)

· Section 3.13.2, Price Schedule (Language regarding quantities on the Price Schedule deleted)

· Section 3.13.3.2, Analytical Services (Line Items 127 and 128 added)

· Section 4.3, NJSTART Quote Submission

· Section 4.3.1, NJSTART Submission of Quote (Deleted)

· Section 4.4.1, Forms Registrations and Certifications Required

· Section 4.4.1.2.2, Disclosure of Investment Activities in Iran Form (Section deleted)

· Section 4.4.2.3, Disclosure of Investment Activities in Iran Form (new Section)

· Section 4.4.2.4, Source Disclosure (Previously Section 4.4.2.3 Source Disclosure)

· Section 4.4.2.5, Confidentiality/Commitment to Defend (Previously Section 4.4.2.4 Confidentiality/Commitment to Defend)

· Section 4.4.2.6, Corporate “Certificate of Authorization” to Conduct Professional Engineering and Surveying Services in New Jersey (Previously Section 4.4.2.5 Corporate “Certificate of Authorization” to Conduct Professional Engineering and Surveying Services in New Jersey)

· Section 4.4.4.3, Resumes

· Section 5.9, Confidentiality

· Section 7.3, Insurance Certificates

· Please refer to the Revised Attachment #3 to the Bid Solicitation entitled “T2700 Revised Attachment #3 List of Sites 03/22/2021;”

· For all additions, deletions, clarifications and modifications to the Price Sheet, please refer to the Revised Price Sheet entitled “T2700 Revised Price Sheet 03/22/2021;”

· Changes have been made to the New Jersey State Standard Terms and Conditions. Please refer to the New Jersey State Standard Terms and Conditions dated 02/01/2021;

· Due to concerns with COVID-19, hard copies of Quotes will NOT be accepted. All Quote documents and samples must be submitted through the NJSTART eProcurement site. For more information, please see the Special Notice released by the State on March 16, 2020: https://www.state.nj.us/treasury/purchase/specialnotices/03162020a.shtml.

It is the sole responsibility of the Vendor {Bidder} to be knowledgeable of all of the additions, deletions, clarifications, and modifications to the Bid Solicitation and/or the New Jersey Standard Terms and Conditions relative to this Bid Solicitation as set forth in all Bid Amendments.

All other instructions, terms, and conditions of the Bid Solicitation shall remain the same.

Bid Solicitation #20DPP00481 T2700 NJDEP Remediation System Operations and Maintenance Services

Answers to Questions

Where applicable, each question references the appropriate Bid Solicitation section.

Note: Some questions may have been paraphrased in the interest of readability and clarity.

Section Reference Question (Bolded) and Answer

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Yes. Prior to the Quote Opening Deadline, a Vendor {Bidder} should review the documents comprising the submitted Quote to ensure that all of the documents have been completed and attached. Oftentimes a Quote is deemed non-responsive because a Vendor {Bidder} fails to attach a required form or attaches a blank form. To review a submitted a Quote, a Vendor {Bidder}should log into NJSTART and review each document attached to the Quote submission. Instructions on how to review a submitted Quote can be found in the Quick Reference Guide entitled, "How to Review a Submitted Quote," which is available on the NJSTART Vendor Support Page under Vendor Reference Guides.

As stated in Bid Solicitation Section 1.3.1.1, Exceptions to the NJ Standard Terms and Conditions (SSTC): "Questions regarding the SSTC proposed exceptions to mandatory requirements, including the Special and Standard Terms and Conditions in Sections 5 and 9 of this Bid Solicitation must be posed during this Electronic Question and Answer period and shall contain the Vendor's {Bidder's} suggested changes and the reason(s) for the suggested changes." Additionally, as stated in Section 4.1, General: "Quotes including Vendor {Bidder} proposed terms and conditions may be accepted, but Vendor {Bidder} proposed terms and conditions that conflict with those contained in the Bid Solicitation, as defined in Section 2.0 of this Bid Solicitation, or that diminish the State's rights under any Blanket P.O. resulting from the Bid Solicitation, may render a Quote non-responsive."

In light of the dangers posed by the COVID-19 virus outbreak and the declaration by the World Health Organization of a global pandemic and Governor Murphy Executive Orders (https://www.state.nj.us/infobank/eo/056murphy/approved/eo_archive.html) which declared both a Public Health Emergency and State of Emergency please be advised that all Quotes shall be submitted electronically through NJSTART.

Vendors {Bidders} may refer to the “Vendor Registration” and “Submit a Quote” Quick Reference Guides for instructions on how to enroll in NJSTART and how to submit an electronic Quote through NJSTART. The Quick Reference Guide entitled “Submit a Quote” is available here: https://www.state.nj.us/treasury/purchase/njstart/pdf/Create-a-Quote.pdf.

Additionally, to ensure that you have properly submitted the required documents you may also review the Quick Reference Guide entitled “How to Review a Submitted Quote” which is available here: https://www.state.nj.us/treasury/purchase/njstart/pdf/HowtoReviewaSubmittedQuote.pdf. Answers to Frequently asked Questions and all Quick Reference Guides are located on the NJSTART Vendor Support Page. If further assistance is needed, please email NJSTART Vendor Administration Team at: njstart@treas.nj.gov .

Section 3.10.1

Can a key employee be listed in more than one labor category? I.e.: Can a supervisor also be a N-2 operator, etc.?

Yes. A key employee can be listed in more than one labor category if they meet the qualifications of both categories, can fulfill the required duties and responsibilities of both labor categories, the individual is an employee of the Vendor {Contractor}, and NJDEP has approved the labor needs and invoices prior to the commencement of work. Resumes that are submitted must clearly identify which labor categories the key employees are qualified for. For additional information, please reference “T2700 Revised Bid Solicitation 03/22/2021” Section 3.10.1 Labor Categories and Section 4.4.4.3 Resumes.

Please see the revised attachment to the Bid Solicitation, entitled “T2700 Revised Attachment #3 List of Sites and Current Work 03/22/2021.”

This list includes 121 current Sites that may be awarded purchase orders under this Blanket P.O. Additional Sites may be added at any time. Likewise, Sites may also be removed at any time. The column labeled “Activity” demonstrates the type of ongoing work at those Sites. Additional work may be added at any time.

Currently eight (8) Sites require either operators or and/systems technicians onsite full-time. The rest of the Sites vary greatly on what type of personnel is needed and when. The schedule varies from a few times a week, once a week, monthly, quarterly, semi-annually, annually, to once every five (5) years depending on the scope of work, Site conditions, and at the discretion of the NJDEP Representative.

No. Attendance at the Pre-Quote Conference was optional for Vendors {Bidders}, and as such, a list of attendees was not compiled, and the Conference was not recorded.

The New Jersey Licensed Professional Surveyor is not considered key personnel but additional personnel. This section has been revised to reflect the change. Please see the revised Bid Solicitation entitled, “T2700 Revised Bid Solicitation 03/22/2021,” for more information.

Yes. Please refer to the answer to Question #5.

The New Jersey Licensed Professional Surveyor is not considered key personnel but additional personnel. It is an overhead position. Please see the revised Bid Solicitation entitled, “T2700 Revised Bid Solicitation 03/22/2021,” for more information.

2. Can the licensed Surveyor be an approved subcontractor, or must they be a company employee?

A New Jersey Licensed Professional Surveyor can be an approved subcontractor or an employee of the Vendor {Contractor}. Please see the revised Bid Solicitation entitled, “T2700 Revised Bid Solicitation 03/22/2021,” for more information.

No, the Systems Technicians are not in addition to the two (2) required N-2 operators.

Yes. As stated in Bid Solicitation Section 3.10.4, Sampling and Analysis, the primary method is by use of the NJ Department of Health Public Health and Environmental Laboratories (DOH Labs).

Waste classification will be the Vendor’s {Contractor’s} responsibility. The Vendor {Contractor} shall follow the General Allowance of Engagement Modification provisions of Bid Solicitation Section 3.13.8, General Allowance Purchases.

The Vendor {Bidder} shall provide pricing for both full and reduced laboratory data deliverables. Please refer to the revised Price Schedule, titled, “T2700 Revised Price Schedule 03/22/2021” and the “T2700 Revised Bid Solicitation 03/22/2021” Section 3.13.3.2, Analytical Services. It is at the discretion of the NJDEP Representative assigned to the Site whether full or reduced laboratory data deliverables shall be provided, however, full, or reduced laboratory data deliverables will be paid pursuant to Price Line items 127 and 128 on the revised Price Schedule.

The State confirms that a paper copy is required.

This section has been revised to add a method of surveying. Please see the revised Bid Solicitation entitled, “T2700 Revised Bid Solicitation 03/22/2021,” Section 3.10.7.A.

Currently ten (10) Sites require an N2 operator and two (2) Sites requires an N4 operator. Eight (8) of those Sites requires an N2 operator on a full-time schedule. N2-N4 operators may be needed for those Sites, or other Sites, in the future depending on scope of work and Site conditions. The schedule may vary. Please see the revised attachment to the Bid Solicitation entitled, “T2700 Revised Attachment #3 List of Sites and Activity 03/22/2021.”

Is any part of this contract subject to the prevailing wage act?

Yes. This Blanket P.O. is subject to the Prevailing Wage Act. The Vendor {Contractor} is responsible for maintaining compliance with the requirements established by the Act.

Quantities are not provided on the price schedule. Section 3.13.2 has been edited. Please see the revised Bid Solicitation entitled “T2700 Revised Bid Solicitation 03/22/2021.”

Yes, disposal cost must be included in these line items.

1. Are fees for disposal of liquid/water classified as utilities?

Wastewater disposal where discharges are made to a utility authority would be classified as a utility.

2. No markup allowed?

No markup is allowed.

This information is kept confidential until the Notice of Intent to Award is issued

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