T2423 Bid Solicitation Checklist 1.22.21.docx

BID SOLICITATION CHECKLIST

STATE OF NEW JERSEY

DEPARTMENT OF THE TREASURY - DIVISION OF PURCHASE AND PROPERTY

33 WEST STATE STREET, P.O. BOX 230 TRENTON, NEW JERSEY 08625-0230

THIS CHECKLIST WAS CREATED AS A GUIDE TO ASSIST VENDORS IN PREPARING A COMPLETE AND RESPONSIVE QUOTE. THIS CHECKLIST MAY NOT IDENTIFY ALL OF THE DOCUMENTS, FORMS OR OTHER INFORMATION REQUIRED. IT IS THE VENDOR’S RESPONSIBILITY TO ENSURE THAT ALL REQUIREMENTS OF THE BID SOLICITATION HAVE BEEN MET.

PART 1

FORMS, REGISTRATIONS AND CERTIFICATIONS THAT MUST BE

SUBMITTED BY THE VENDOR WITH THE QUOTE

OFFER AND ACCEPTANCE PAGE (Bid Solicitation §4.4.1.1)

OWNERSHIP DISCLOSURE FORM (Bid Solicitation §4.4.1.2.1)

DISCLOSURE OF INVESTMENT ACTIVITIES IN IRAN FORM (Bid Solicitation §4.4.1.2.2)

STATE-SUPPLIED PRICE SHEET

PART 2

FORMS, REGISTRATIONS AND CERTIFICATIONS THAT SHOULD BE

SUBMITTED BY THE VENDOR WITH THE QUOTE.

THESE FORMS MUST BE SUBMITTED PRIOR TO THE AWARD

OF THE MASTER BLANKET PURCHASE ORDER.

DISCLOSURE OF INVESTIGATIONS AND OTHER ACTIONS INVOLVING VENDOR (Bid Solicitation §4.4.2.2)

PROOF OF BUSINESS REGISTRATION

You may register your business HERE or obtain a copy of the Business Registration Certificate HERE.

CERTIFICATE OF INSURANCE / ACORD

TWO-YEAR CHAPTER 51/EXECUTIVE ORDER 117 VENDOR CERTIFICATION AND DISCLOSURE OF POLITICAL CONTRIBUTIONS (Bid Solicitation §7.1.1)

AFFIRMATIVE ACTION COMPLIANCE (Bid Solicitation §7.1.3) Submit one of the following:

· NEW JERSEY CERTIFICATE OF EMPLOYEE INFORMATION REPORT

· FEDERAL LETTER OF APPROVAL VERIFYING A FEDERALLY APPROVED OR SANCTIONED AFFIRMATIVE ACTION PROGRAM (Dated within 1 year of the Quote submission)

· AFFIRMATIVE ACTION EMPLOYEE INFORMATION REPORT (FORM AA302)

CONFIDENTIALITY AND COMMITTEMENT TO DEFEND (Bid Solicitation §4.4.2.4)

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