T202983 - RFQ 9.10.2026.pdf

NYS OFFICE OF MENTAL HEALTH

REQUEST FOR QUOTE (RFQ) #: OMH01-T202983-3650771

FOR THE PROCUREMENT OF: Pest Elimination Services at New York City Children's Center

KEY EVENTS

Optional Site Visit: Bronx Campus:

Queens Campus:

Brooklyn Campus:

Thursday, September 10, 2026 at 10:00 AM Thursday, September 10, 2026 at 12:00 PM Thursday, September 10, 2026 at 2:00 PM

Receipt of Questions from Potential Offerors Thursday, September 17, 2026 by 3:00 PM Questions and Answers sent by OMH Thursday, September 24, 2026 Quote Submission Due Date: Thursday, October 1, 2026 by 3:00 PM Anticipated Start/End dates: November 1, 2026 - October 31, 2029

Issuing Office/Permissible Contacts: The issuing office, named below, is the sole point of contact in the State for matters related to this transaction. Pursuant to NY State Finance Law 139-j and 139-k, this transaction includes and imposes certain restrictions on communications between OMH and an offeror during the procurement process. Please reference Attachment J, Summary of OMH Procurement Lobbying Guidelines, included with this Request for Quote.

Primary Contact:

Attention: Taya Catlin Address: 75 New Scotland Avenue, Albany, NY 12208 Phone: (518)-549-1733

E-Mail:

Taya.Catlin@omh.ny.gov

1. Introduction: OMH is seeking quotes for Pest Elimination Services at New York City Children's Center located at: Queens Campus: 74-03 Commonwealth Blvd., Bellerose NY, 11717, Brooklyn Campus: 1819 Bergen Street, Brooklyn, NY 11233, and Bronx Campus: 1300 Waters Place Bronx, NY 10451.

2. Scope of work:

The Contractor will complete interior and exterior Integrated Pest Management (IPM) inspections of all locations listed. The purpose of these inspections is to suppress populations of pests, before an infestation occurs.

Definitions:

“Pest Management” - The system used to reduce or eliminate pests from the office or building environment and enhance safety and quality of life for building occupants.

“Integrated Pest Management (IPM)” - A method of accomplishing pest management through a planned program for long term pest suppression with an emphasis on structural, behavioral and physical modifications to reduce sources of food, water and harborage for pests and it is anticipated that the use of chemical applications will play a supplementary role if at all necessary.

"Full Service" shall mean the Contractor's bid price includes, but is not necessarily limited to all labor, all material and supplies, all emergency work and special requests; all administrative, reporting or other requirements, all overhead costs and profit.

The Contractor will furnish all labor, materials, and equipment to implement the necessary intervention aspects of the IPM program. The Contractor will detail recommendations for structural and procedural modifications to achieve pest suppression.

The Contractor agrees to provide pest elimination services for the facility Twice Weekly at all buildings and locations as listed below. The facility retains the right to add/remove areas/buildings from the list of Contract locations. The Contractor will visit each campus listed below Twice Weekly.

Queens Campus: 74-03 Commonwealth Blvd. Bellerose, NY 11426 Building Number Square Footage Building 55/Inpatient 171,402 Square Feet Building 56/Inpatient 171,321 Square Feet Building 57/Inpatient 41,000 Square Feet

Facility: Shall mean New York City Children’s Center which is comprised of the above campuses located at the following addresses and totaling 817,057 square feet:

Vendor: Shall mean the Contractor: GOALS, OBJECTIVES, AND SERVICES TO BE PROVIDED

The Vendor will meet the objective of sustaining a pest free environment at New York City Children’s Center campuses. The vendor will meet this objective by providing detection, identification, and guaranteed elimination of both Group I and Group II. Services are required Monday-Friday, between the hours of 7am-6pm. Specific days and hours of service for each location will be mutually agreed upon between the Facility Coordinator and/or the designee and the awarded contractor.

Group I. Pests:

Removal of all indoor populations of rodents, rats, cockroaches, ants, spiders and all other arthropod pests not specifically excluded from the contract.

Group II. Pests:

Removal of all populations of occasionally invader pests, such as bees (hives), wasps (nest), fleas, bed bugs, carpenter ants, birds, snakes, termites, deer, raccoons, squirrels, gophers, moles, lawn ornamental, flies, and fruit flies (drain services).

Services will be provided by the Vendor to meet the objective for Group I pests at the Group I rates specified in Appendix B. Group I services will be provided by the vendor twice weekly for the duration of this agreement.

Services for Group I pests will also be provided by the Vendor at additional locations as designated by the Facility at Group I rates specified in Appendix B in order to meet the objective.

Services will be provided by the Vendor to meet the objective of Group II pests at the request of the Facility and will be provided at the Group II rates specified in Appendix B in order to meet the objective.

Brooklyn Campus: 1819 Bergen Street, Brooklyn, NY 11233

Building A/Inpatient 72,172 Square Feet Buildings B, C & D/Inpatient 46,833 Square Feet Building CR 4,002 Square Feet Outside Area 197,573 Square Feet

Bronx Campus: 1300 Waters Place Bronx, NY 10451

Building 37 112,754 Square Feet

Services Outside of Group I & II Special Request and Emergency Services are services that are required to meet the objectives that are not covered under Group I or Group II and are to be provided and paid at the General T&M rates specified in Appendix B.

Personnel’s Equipment: The Contractor shall supply and ensure that each service technician assigned to these facilities maintains the necessary and required equipment for the safe use and application of all materials as required by specific site conditions. This may include but is not limited to bump hats, work gloves, quality flashlights, boots, clipboards, ladders and miscellaneous tools.

Chemical Interventions for the Elimination Group I. and Group II. Pests Chemicals shall be used after prior approval by the Facility on a case-by-case basis. When chemicals are utilized, the following conditions shall be applicable:

Samples: The Facility shall receive sample labels of chemicals and materials from the contractor or its technicians.

Ineffective Chemicals: Success in pest elimination is largely determined by the skill of the technician and the cooperation received from all concerned and involved in a particular pest problem. In cases where it has been determined that a particular chemical in use at this Facility has lost its effectiveness (e.g., due to a resultant increase in resistance in the target pest population) the Contractor shall replace such ineffective chemicals with more effective alternative choices upon the approval of the Facility.

Safety and Chemical Data: In the event of a chemical intervention, the Contractor shall adhere to the following:

- Within thirty (30) days from the commencement of a chemical intervention, the Contractor shall provide to the Facility safety and technical data for chemicals to be used in the treated areas.

- Provide to the Facility a list of chemicals including trade name and name of active and inert (including carriers) ingredients and a list of the respective chemical classifications for each product intended to be used.

- Chemicals, where necessary, shall be limited to: non-persistent chemicals that are least harmful to people, non-target species, and the environment, to the greatest possible extent.

- Material Safety Data Sheets must be provided to the Facility.

- Provide to the Facility a list of poison control centers and respective telephone numbers applicable to the Facility.

- To the greatest extent possible, toxicants shall not be used for which the antidote is not readily available in order to prevent irreversible toxicosis in any non-target species.

- Chemicals should be applied at night or on weekends, and the Contractor shall cooperate with the Facility representative to properly ventilate, where necessary, the premises before tenants re-occupy the building.

- Use of spray or aerosol pesticides should be a rare event and only performed with the Facility’s pre-approval.

- Contractor shall place proper public notices or otherwise inform building occupants regarding what pesticides will be applied, where pesticides will be applied, and when pesticides will be applied.

- Contractors must comply with all local and state regulations codes regarding timely prior notices.

Special Requests and Emergency Service

Requests for corrective action or a request to respond to an emergency, special services beyond the routine requests, shall be placed with the contractor by a Facility representative.

The contractor shall respond to requests for emergency service on the day of the request.

The contractor shall respond to special service requests within one (1) working day after receipt of request.

All emergencies and special services shall be recorded. In the event that such services cannot be completed within the above-stipulated time frame, the contractor shall immediately notify the Facility Agency representative and indicate an anticipated completion date.

Rodent Elimination

Snap traps and other trapping devices (including glue boards) used in the elimination of active rodent infestations must be checked daily. The Contractor shall dispose of rodents killed or trapped within 24 hours.

Trapping should not be performed during periods when maintenance will be delayed by holidays, weekends, etc. Traps should be placed out of the general view and located so as not to be affected by routine cleaning procedures. When using traps for monitoring, the visit interval may be adjusted as necessary once the Contractor obtains approval from the Facility Business Office or their designee.

All rodenticides, regardless of packaging, should be placed either in locations not accessible to children, wildlife, and domestic animals, or in EPA-approved tamper-resistant (often termed "tamper-proof") bait boxes.

Bait box servicing shall depend upon the level of rodent infestation. All bait boxes shall be labeled (including Contractor's name, address, and telephone number) and dated at the time of installation and each service. All bait boxes shall be placed and maintained in accordance with EPA regulations with an emphasis on the safety of non-target species to the greatest possible extent. The following three points shall be strictly adhered to:

The lids of all bait boxes must be securely locked or fastened shut.

Bait must always be placed in the baffle-protected feeding chamber of the box and never in the runway of the box.

All bait boxes must be securely attached or anchored to the floor, ground, wall, etc., so that the box cannot be picked up or moved.

Liquid and solid poison baits shall be placed in distinctively marked bait stations of sturdy plastic, metal or wood construction--no paper or cardboard stations--and should be placed in areas normally inaccessible to clients of the Facility. Covered bait stations shall be used in dietary, food processing, storage and handling areas. Paraffinized or weather resistant baits shall be used in damp and wet areas. All bait stations and traps shall have such tags or labels affixed so as to enable the technician to enter his signature and date after each service. All bait stations and trap locations shall be marked by placement, or a distinctively colored removable self-adhesive sticker placed on the nearest wall or column to make quick identification of each location.

The Contractor shall make seasonal adjustments such as color of bait trap, quantity of traps, and the location of traps. The Contractor shall make a floor plan (or utilize floor plans supplied by the Facility) and exterior plan of each area where bait stations and traps are located, number each bait station and trap and enter the location of each numbered bait station and trap in the diagram. These floor plans or diagrams shall be kept with the other records on the Facility as required by the Facility. A detailed report of trap monitoring shall be completed on each visit, indicating the service of each pesticide bait station and trap and turned in at the completion of each service visit as required by the Facility. Similar records should be kept for any traps (e.g.

glue boards) and for any treatments (chemical or non-chemical).

The Contractor shall be responsible for picking up and disposing of all rodent or other carcasses in or around buildings listed in this contract within 24 hours of notification by the Facility.

MINIMUM QUALIFICATIONS AND CONTRACTOR REQUIREMENTS:

1. Training and Reporting The Contractor will provide thorough printed and electronic reports in regards to inspections and services as requested by the Facility. The Contractor shall develop and maintain a floor plan and exterior plan of the areas of the Facility that require the elimination of either Group I. or Group II. Pests. A detailed report of services rendered shall be completed and turned in at the completion of each service visit as required by the Facility.

The Contractor will provide Facility staff training and training materials on pest management and elimination as requested by the Facility.

2. General Contractor Requirements for Pesticide Application The contractor can only use New York State registered pesticides and must provide a list of all of the pesticides the contractor anticipates using, including Material Safety Data Sheets (MSDS's), to the Facility prior to conducting work. Non-NYS registered pesticides have to be formally approved by the Facility before they can be applied. If non-NYS registered pesticides are used without Facility approval, the Facility reserves the right to terminate this Contract.

The Contractor has to provide the names of their technicians and copies of their pesticide applicators licenses to the Facility prior to conducting work. These technicians have to be formally approved by the Facility to apply pesticides on Facility property prior to commencing work. If a technician that has not been previously approved by the Facility applies pesticides on Facility property, the Facility reserves the right to terminate this Contract.

All Facility approved pesticide technicians must carry their pesticide applicators license on their person when conducting work on Facility property. If any pesticide technician fails to do so, the Facility reserves the right to terminate this Contract.

On the date that a pesticide is applied on Facility property, the Facility approved technician must provide the Facility designated representative with a record of the name and quantity of pesticides applied, as well as the name of the technician that applied said pesticides. If any technician fails to make this notification, the Facility reserves the right to terminate this Contract.

NYS Department of Environmental Conservation and U.S. Environmental Protection Agency Certifications:

The Contractor must maintain a current Pesticide Business Registration License from the New York State Department of Environmental Conservation. The Contractor must provide an updated copy of this registration as the prior one expires.

The Contractor and personnel must be certified to perform the work specified herein in accordance with the administration by the New York State Department of Environmental Conservation (NYSDEC) of the Core Certification Program of the United States Environmental Protection Agency, as outlined in the most recent revision of Circular 865: Part 325 - Rules and Regulations Relating to the Application of Pesticides (NYSDEC), in the following categories:

7a - Structural and Rodent Control;

7f - Food Processing - where service is to be provided to any food handling, processing, holding or preparation area; and, All other categories which apply to any work in the Facility indicated herein.

Qualifications of Pest Management Personnel

Pest Elimination Technicians The technician(s) assigned to the Facility by the Contractor must possess the following minimum qualifications and experience:

Working knowledge of problem pest behavior and ecology, and methods of reducing or eliminating food, water and harborage of same, and in the event that pesticide application is necessary, the proper and safe use of pesticides.

Possess New York State certification in: category 7a, Structural and Rodent; 7f- Food Processing;

and other such certification as may apply to the projected work.

At least one (1) year of recent full-time paid experience in professional pest elimination with experience in a secure healthcare setting.

Throughout the life of this contract all pest management technicians providing on-site pest elimination services must be certified in appropriate jurisdictions as commercial pesticide applicators in the category of industrial, institutional, structural, and health related pest management. No uncertified personnel will be permitted to work at the Facility under this contract.

Entomologist:

The Contractor must have a professional scientist who will have primary responsibility for the conduct of this contract and who will be available for routine and emergency consultation.

On-Site Supervisor:

Upon award of the contract the Contractor will identify to the Facility Business Office the individual who will act as the On-site Supervisor. This person will have the authority to act on matters pertaining to the performance of services required under the contract on behalf of the Contractor. This individual shall ensure safety and carry out coordination and continuity of the program routine. The supervisor must possess a working knowledge of this contract and the detailed pest elimination plan and schedule for the Facility. The supervisor must also meet the minimum qualifications identified for Pest Elimination Technicians.

Conduct of Pest Elimination Personnel:

The Contractor and pest management personnel shall maintain the highest standards of conduct and integrity while on Facility premises.

Identification:

The Contractor's personnel shall wear proper company identification at all times when servicing the facilities.

Technicians shall have an identification photo available at all times (preferably in the form of an ID badge).

Technicians will wear and display OMH Visitor Identification if requested.

Personnel’s Equipment:

The Contractor shall supply and ensure that each service technician assigned to these facilities maintains the necessary and required equipment for the safe use and application of all materials as required by specific site conditions. This may include but is not limited to bump hats, work gloves, quality flashlights, boots, clipboards and miscellaneous tools.

Replacements:

The Contractor shall be responsible for the detailed orientation of replacement personnel who are not familiar with the areas of the Facility to be serviced. Such replacement personnel shall be familiar with both the Facility and the ongoing interventions (what, where, when and how applied) prior to servicing the Facility.

Background Checks and Requirements for Contractor providing services in OMH-operated Facilities:

A. If the CONTRACTOR is providing services described in the Scope of Work, in his or her individual capacity such that the CONTRACTOR will have regular and substantial contact with any person who is receiving services or support from OMH:

1) CONTRACTOR agrees to be screened by OMH against the Staff Exclusion List (“SEL”) and Statewide Child Abuse Registry List (“SCR”) in accordance with Social Services Law Sections 424-a and 495. In the event that SCR notifies OMH of the existence of an indicated report, CONTRACTOR agrees to provide written consent to the SCR to release to OMH any and all information SCR has regarding CONTRACTOR. CONTRACTOR shall provide such additional information as OMH, in its sole discretion, deems necessary to permit OMH to make a determination about CONTRACTOR’s suitability to provide the contract services. Any fees associated with this procedure will be paid by the OMH Facility.

2) By signing into a Contract Agreement, CONTRACTOR represents and warrants that:

i. CONTRACTOR has not previously engaged in any act in violation of any law which could compromise the health and safety of Facility patients.

ii. During the term of this Agreement, CONTRACTOR shall not engage in any act in violation of any law which could compromise the health and safety of Facility patients.

3) Prior to being permitted to provide services under this Agreement, CONTRACTOR shall execute the Code of Conduct | Justice Center for the Protection of People With Special Needs as required by the Protection of People with Special Needs Act. A copy of the Justice Center Code of Conduct can be found at the following link: code-of-conduct-acknowledgement-form_feb-2021.pdf.

4) OMH may terminate the Agreement for cause immediately in the event that:

i. CONTRACTOR is listed on the SEL;

ii. CONTRACTOR fails to provide consent for release of information from SCR as required in subparagraph (a) above;

iii. CONTRACTOR fails to provide such additional information as OMH, in its sole discretion, deems necessary to permit OMH to make a determination about CONTRACTOR’s suitability to provider for the contract services;

iv. OMH, in its sole and absolute discretion, determines that CONTRACTOR is not suitable to provide the contract services based on information in the SCR or supplemental information provided by CONTRACTOR;

v. OMH receives reliable information that, prior or during the term of the Agreement, CONTRACTOR has engaged in an act in violation of the law which, in OMH’s sole and absolute discretion, could compromise the health and safety of Facility patients;

5) CONTRACTOR fails to execute, or following execution, to comply with the required code-of-conduct-acknowledgement-form_feb-2021.pdf

6) Prior to terminating the Agreement for cause as provided in subparagraph D(3)-(6) above, OMH shall provide CONTRACTOR with written notice and an opportunity to be heard. Contractor shall be suspended from performing services under the Agreement pending OMH’s final determination regarding termination.

B. If the CONTRACTOR provides the services described in the Scope of Work, via employees, agents, or subcontractors (subject individuals), wherein the subject individuals will have regular and substantial contact with any person who is receiving services or supports from OMH:

1) CONTRACTOR shall assure that the subject individuals agree to be screened by OMH against the SEL and SCR in accordance with Social Services Law Sections 424-a and 495. In the event that SCR notifies OMH of the existence of an indicated report, CONTRACTOR agrees that subject individual must provide written consent to the SCR to release to OMH any and all information SCR has regarding the subject individual. CONTRACTOR shall ensure that subject individuals provide such additional information as OMH, in its sole discretion, deems necessary to permit OMH to make a determination about subject individual’s ability to provide services to OMH patients. Any fees associated with this procedure will be paid by the OMH Facility.

2) CONTRACTOR, solely at its own expense, shall pre-screen and conduct background checks which shall consist of an investigation to determine evidence of criminal history; verification of education, professional license, certification or other credentials required. CONTRACTOR assumes responsibility for ensuring that no subject individual has previously engaged in any act in violation of any law which could compromise the health and safety of Facility patients.

3) CONTRACTOR must assure that subject individuals agree to read and sign the code-of-conduct-acknowledgement-form_feb-2021.pdf. OMH reserves the right to bar any subject individual from performing contract services under this Agreement in the event that such individual fails to meet the requirements set forth herein. OMH may terminate the Agreement for cause immediately in the event that CONTRACTOR is unable to provide services to the OMH facility via a subject individual who has complied with all requirements identified in items (i) – (iii) above.

3. Site Visit: There is optional site visits scheduled for Bronx Campus: Thursday, September 10, 2026, at 10:00 AM, Queens Campus: Thursday, September 10, 2026, at 12:00 PM, and Brooklyn Campus:

Thursday, September 10, 2026, at 2:00 PM. Bronx Campus located at 1300 Waters Place, Bronx, NY 11233, Queens Campus located at 74-03 Commonwealth Blvd., Bellerose NY, 11717, and Brooklyn Campus located at 1819 Bergen Street, Brooklyn, NY 10451. No one will be admitted to the conference or site visit after the time cited above.

Conference & Site visit registration can be accomplished by completing and sending the Site Visit Registration Form, Attachment C, no later than Wednesday, September 9, 2026 by 3:00 PM.

4. Method of Award: As per NYS Finance Law and NYS Procurement Council Guidelines, this RFQ will result in An Discretionary "T" contract. Selection will be based upon lowest cost, reasonableness of price and justification for vendor selection.

5. Quote Submission:

The Quote Submission, Attachment D, must be submitted via email to Taya.Catlin@omh.ny.gov no later than Thursday, October 1, 2026 by 3:00 PM

6. Quote Requirements:

A. The submission of a quote constitutes a binding offer. Such binding offer shall be firm and not revocable for a period of ninety (90) days after the deadline for a quote submission.

B. The quote is to be submitted via email only to Taya.Catlin@omh.ny.gov on or before the date and time defined by this RFQ. No late submissions will be considered.

7. Procurement Lobbying Law Requirements: Does apply to this RFQ.

Upon notification of selection, the awardee will be required to complete the two forms listed below:

1. Attachment J-1: Offeror’s Affirmation of Understanding

2. Attachment J-2: Offeror Disclosure of Prior Non-Responsibility Determinations

8. Consultant Disclosure Legislation: Does Not apply to this RFQ.

9. New York State Worker Compensation (WC) & Disability Benefits (DB) insurance Requirements:

Upon notification of selection, the awardee will be required to provide current WC and BD certificates or

WC and DB Exemption certificate.

10. Liability Insurance Requirement:

Upon notification of selection, the awardee will be required to provide current general liability insurance certificate in a form that is acceptable to OMH.

11. Prevailing Wage: Does apply to this RFQ.

PRC#: 2026900376, https://apps.labor.ny.gov/wpp/publicViewProject.do?method=showIt&id=1609574.

12. Minority and Women-owned Business Enterprise (MWBE) and Service Disabled Veteran-Owned

Business (SDVOB) Requirements: Does apply to this RFQ.

The MWBE goal established for this solicitation is 30%. MBE: 16% and WBE 15%.

The SDVOB goal established for this solicitation is 6%.

Upon notification of selection, the awardee will be required to complete the applicable forms regarding the

MWBE/SDVOB Utilization Plan(s) or Applications for Waiver as appropriate.

13. Reserved Rights of New York State:

A. Withdraw the RFQ at any time, at its sole discretion;

B. Disqualify any offeror whose conduct and/or quote submission fails to conform to the requirement of the RFQ;

C. Seek clarifications of quote;

D. Use information obtained through site visits, management interviews and the State’s investigation of an offeror’s qualifications, experience, ability or financial standing, and any material or information submitted by the offeror in response to the OMH’s request for clarifying information in the course of evaluation and/or selection under this RFQ.

E. Amend RFQ specifications to correct errors or oversights, or to supply additional information as it becomes available;

F. Change any of the scheduled dates stated herein;

G. Adjust or correct cost or cost figures with concurrence of the offeror if mathematical or typographical errors exist;

14. Quote Confidentiality:

All quotes submitted for OMH’s consideration will be held in confidence. However, the resulting contract is subject to New York State Freedom of Information Law (FOIL). Therefore, if an offeror believes that any information in its quote constitutes a trade secret or should otherwise be treated as confidential and wishes such information not to be disclosed if requested, pursuant to FOIL. (Article 6 of the Public Officer’s Law), the offeror shall submit with its quote a separate letter specifically identifying the page number(s), line(s), or other appropriate designation(s) containing such information, explaining in detail why such information is a trade secret and formally requesting that such information be kept confidential. Failure by an offeror to submit such a letter with its bid identifying trade secrets will constitute a waver by the offeror of any rights it may have under Section 89(5) of the Public Officers’ Law relating to protection of trade secrets. The proprietary nature of the information designated confidential by the offeror may be subject to disclosure if ordered by a court of competent jurisdiction. A request that an entire quote be kept confidential is not advisable since a bid cannot reasonably consist of all data subject to FOIL proprietary status.

15. Contract Payment:

All contractors are required to participate in the Electronic Payment program offered by the NYS Office of the State Comptroller (OSC). Payment for invoices submitted by contractors will only be rendered electronically unless payment by paper check has been expressly authorized by OMH’s Office of Financial Management, at OMH’s sole discretion, due to extenuating circumstances.

Electronic payments will be made in accordance with ordinary State procedures and practices. Contractors shall comply with the State Comptroller’s procedures to authorize electronic payments. For additional information and to apply for Electronic Payments, the CONTRACTOR is directed to the following web site:

http://www.osc.state.ny.us/epay/index.htm .

ATTACHMENT D

QUOTE SUBMISSION

RFQ #:OMH01-T202983-3650771

FOR THE PROCUREMENT OF: Pest Elimination Services at New York City Children's Center

Attention: Taya Catlin, Taya.Catlin@omh.ny.gov

Name of Firm: ______________________________________________________________________

Address: __________________________________________________________________________

Federal ID (FEIN) #: ______________________ NYS Vendor ID #: ____________________________

Please check all that apply:

NYS Minority-owned Business (MBE) Registration #:

NYS Women-owned Business (WBE) Registration #:

NYS Service Disabled Veteran-Owned Business

(SDVOB)

Registration #:

NYS Small Business (SB) Registration #:

NYS Disadvantaged Business Enterprise (DBE) Registration #:

None of the Above

Note: Offerors are not to change, delete, or make any additions to this form, and are to supply only the quote information that is required. If any changes, deletions, or additions are made by the bidder, or if all of the required information is not provided, then at OMH’s discretion, the quote may be disqualified.

*Please see the excel sheet attached.

By offering a quote, vendor agrees to all terms of the RFQ; Quotes are not to include sales tax as New York State Agencies are tax-exempt.

Printed name: _____________________ Authorized signature: ____________________________

Date: ___________ E-mail address: ________________________ Phone #: ___________________

ATTACHMENT C

SITE VISIT REGISTRATION FORM

SITE VISIT DATE:

Bronx Campus: September 10, 2026, at 10:00 AM

Queens Campus: September 10, 2026, at 12:00 PM Brooklyn Campus: September 10, 2026, at 2:00 PM

Bid #: OMH01-T202983-3650771 FOR THE PROCUREMENT OF: Pest Elimination Services at New York City Children's Center

PLEASE RETURN NO LATER THAN Wednesday, September 9, 2026 by 3:00 PM

# of pages including this cover sheet: 1

Today’s Date: _________________________

PLEASE SUBMIT REGISTRATION TO:

Attention: Taya Catlin Address: 75 New Scotland Avvenue, Albany NY, 12208 Phone: (518) 549-1733 E-Mail: Taya.Catlin@omh.ny.gov

FROM: COMPANY _________________________________

REPRESENTATIVE NAME _________________________________

TELEPHONE # _________________________________

FAX # _________________________________

EMAIL ADDRESS for designated contact: _________________________________

Number of attendees (maximum of two): __________

ATTACHMENT E

SOLICITATION COVER SHEET

Bid #: OMH01-T202983-3650771

FOR THE PROCUREMENT OF: Pest Elimination Services at New York City Children's Center

Number of Years in Business: ____ Number of Years of Experience Providing Solicited Service: ____

Form submitted to show compliance with New York State Workers Compensation Insurance requirements:

CE-200____ or C-105.2____ or U-26.3____ or SI-12____ or GSI-105.2____

Form submitted to show compliance with New York State Disability Benefits Insurance requirements:

CE-200____ or DB-120.1____ or DB-155____

PLEASE CHECK THE APPROPRIATE BOX:

NYS Minority-owned Business (MBE) Registration #

NYS Women-owned Business (WBE) Registration #

NYS Small Business (SB) Registration #

NYS Disadvantaged Business Enterprise

(DBE) Registration #

NYS Service-Disabled Veteran Owned Business (SDVOB) Registration #

None of the above

(Note: Information provided on this form should match, when applicable, to information provided on Vendor Responsibility Questionnaire/ or on the online version of the document.)

NEW YORK STATE OFFICE OF MENTAL HEALTH

ATTACHMENT J

Summary of OMH Procurement Lobbying Guidelines

OMH has issued Guidelines pursuant to the New York State Finance Law Sections 139-j and 139-k, which prohibit lobbying on procurement contracts. For purposes of the law, procurement contracts include most contracts/Purchase Orders with an estimated annual expenditure in excess of $15,000 per year, as well as amendments and modifications to such contracts which were not contemplated by the original contract and represent a material change in the scope of the contract.

The law provides that, during the Restricted Period of an agency procurement for goods or services, vendors (or offerors) may only contact the agency’s designated contact person(s), and all contacts, whether permissible or impermissible, shall be recorded:

Vendor Requirements

Must limit communications with OMH during the Restricted Period of each procurement to the OMH-designated point(s) of contact

The Restricted Period is the period from the date of the earliest method by which an agency solicits a response from vendors to a contract opportunity until the date the contract is awarded and, if applicable, approved by the Comptroller’s Office.

Must affirm in writing vendor’s understanding of and agreement to comply with the OMH Procurement Guidelines

Must certify whether vendor has been found non-responsible within the previous four years by any

Governmental Entity for failure to comply with State Finance Law 139-k or for the intentional provision of false or incomplete information regarding its procurement lobbying law compliance.

OMH Requirements

Must include a summary of OMH’s procurement lobbying guidelines in each initial solicitation document

Must designate a single point or points of contact for each procurement

Must require OMH staff to record all Contacts from offerors during the Restricted Period of each procurement

A Contact is any communication with OMH under circumstances where a reasonable person would infer that the communication was intended to influence the procurement

Must refer all impermissible Contacts for investigation by OMH

Must make a responsibility determination with regard to State Finance Law Section 139-j and 139-k compliance prior to award of the contract

Must include a provision in all procurement contracts which allows OMH to terminate the contract if the vendor’s certification is found to be intentionally false or intentionally complete.

ATTACHMENT J1

OFFEROR’S AFFIRMATION OF

UNDERSTANDING OF,

AGREEMENT TO,

AND COMPLIANCE WITH

OMH PROCUREMENT LOBBYING GUIDELINES

New York State Finance Law 139-j(6)(b) provides that OMH shall seek written affirmation from all Offerors on their understanding of and agreement to comply with OMH’s procedures relating to permissible contacts during each procurement pursuant to State Finance Law 139-j(3). OMH is expanding on that requirement, requiring that

(1) Offerors affirm they have complied with the OMH Guidelines throughout the procurement process, and (2) Offerors agree that OMH shall have the right to terminate any contract, purchase order or purchase authorization resulting from the procurement in the event that the affirmation is found to be intentionally false or intentionally incomplete.

Solicitation # and/or OMH descriptive name of solicitation and Facility Name: OMH01-T202983-3650771, Pest Elimination Services at New York City Children's Center

I hereby affirm that I have read and understand the OMH Procurement Lobbying Guidelines, and agree to comply with the OMH procedures relating to permissible contacts during this New York State governmental procurement pursuant to State Finance Law 139-j(3). Unless I provide notice otherwise, my execution of this affirmation shall be an ongoing representation that I have complied with, and continue to be in compliance with, the OMH Guidelines.

I understand and agree that: 1) OMH shall have the right to terminate the contract, purchase order or purchase authorization resulting from this solicitation in the event that this affirmation is found to be intentionally false or intentionally incomplete; and 2) upon such finding, OMH may exercise its termination right by providing written notification.

Date:_______________

Signature of Offeror’s Authorized Representative _______________________________

Printed Name and Title ___________________________________________________

Name of Offeror_________________________________________________________

Offeror’s Address: ______________________________________________________

OMH Attachments J1

NEW YORK STATE OFFICE OF MENTAL HEALTH

ATTACHMENT J2

OMH OFFEROR DISCLOSURE OF

PRIOR NON-RESPONSIBILITY DETERMINATIONS

New York State Finance Law 139-k requires Offerors to disclose findings of non-responsibility within the last four years by a governmental entity where such prior finding of non-responsibility was due to unlawful contacts during a procurement as stated under State Finance Law §139-j or the intentional provision of false or incomplete information to a governmental entity.

Failure to submit this form, the submission of a form with false, misleading or incomplete information, or failure to update this form when required may result in a determination of non-responsiveness and disqualification of the bid, proposal or offer. If the failure to comply is discovered after the contracting process has been completed, it may result in termination of the contract.

Solicitation # and/or OMH descriptive name of solicitation, and Facility Name: OMH01-T202983-3650771, Pest Elimination Services at New York City Children's Center

(1) Has any New York State agency or authority made a finding of non-responsibility regarding the Offeror in the last four years? (Please circle): No Yes

If yes, what was the basis for the finding of the Offeror’s non-responsibility?

Please check all that apply:

__ Unlawful Contacts during a procurement contract (State Finance Law §139-j) __ The intentional provision of false or incomplete information

If yes, please provide details regarding the finding of non-responsibility below:

New York State Agency or Authority: ____________________________________ Year of Finding of Non-Responsibility:____________________________________ Facts Underlying Finding of Non-Responsibility:_____________________________ Add additional sheets if necessary

(2) Has any New York State agency or authority terminated or withheld a procurement contract with the Offeror due to the intentional provision of false or incomplete information?

(Please circle): No Yes

If yes, please provide details regarding the termination/withholding below:

New York State Agency or Authority: _____________________________________ Date of Termination/Withholding of Contract:____________Contract #: __________

Facts Underlying Termination: __________________________________________ Add additional sheets if necessary

Offeror certifies that all information provided to OMH with respect to State Finance Law 139-k is complete, true and accurate.

Date:___________ _________________________________________________

Signature of Offeror’s Authorized Representative

Printed Name and Title of Authorized Representative

Name and Address of Offeror

OMH Attachments J2