T1786 23DPP00851 Bid Amendment 8 7.5.23.docx

PHILIP D. MURPHY

Governor State of New Jersey

DEPARTMENT OF THE TREASURY

DIVISION OF PURCHASE AND PROPERTY

PROCUREMENT BUREAU

33 WEST STATE STREET

P. O. BOX 230

TRENTON, NEW JERSEY 08625-0230

ELIZABETH MAHER MUOIO

State Treasurer

SHEILA Y. OLIVER

Lt. Governor

AMY F. DAVIS ESQ.

Acting Director https://www.njstart.gov

July 5, 2023

To: All Interested Bidders

Revised Quote Submission Due Date: July 28, 2023 (2:00 p.m. Eastern Time) Revised Quote Submission Due Date: July 13, 2023 (2:00 p.m. Eastern Time) Revised Quote Submission Due Date: June 14, 2023 (2:00 p.m. Eastern Time) Revised Quote Submission Due Date: May 16, 2023 (2:00 p.m. Eastern Time) Revised Quote Submission Due Date: April 25, 2023 (2:00 p.m. Eastern Time) Revised Quote Submission Due Date: March 29, 2023 (2:00 p.m. Eastern Time) Revised Quote Submission Due Date: March 7, 2023 (2:00 p.m. Eastern Time) Original Quote Submission Due Date: February 10, 2023 (2:00 p.m. Eastern Time)

Bid Amendment #8

The following constitutes Bid Amendment #8 to the above referenced Bid Solicitation:

· This Bid Amendment includes answers to questions; and

· Revisions to the Bid Solicitation. Please note that for all additions, deletions, clarifications and modifications to the Bid Solicitation, please refer to the Revised Bid Solicitation titled “T1786 Revised Bid Solicitation 7.5.23”.

It is the sole responsibility of the Bidder to be knowledgeable of all of the additions, deletions, clarifications, and modifications to the Bid Solicitation and/or the New Jersey Standard Terms and Conditions relative to this Bid Solicitation as set forth in all Bid Amendments.

All other instructions, terms, and conditions of the Bid Solicitation shall remain the same.

Bid Solicitation #23DPP00851 T1786 Equipment Acquisition & Installation for Marked/Unmarked Police Vehicles and Prisoner Transport Vehicles

Answers to Questions

Where applicable, each question references the appropriate Bid Solicitation section.

Section Reference Question (Bolded) and Answer

Answer: It is recommended that users utilize Microsoft Edge to view PDFs. Certain PDF forms cannot be opened in the Chrome or Firefox built in PDF viewers that are enabled by default. If using Chrome or Firefox it is recommended that the file is downloaded instead by clicking the download button in the upper right-hand corner of the browser after an error message is received. An alternative option is to disable the built in PDF viewers in Chrome or Firefox.

Answer: Yes. Prior to the Quote Opening Deadline, a Bidder should review the documents comprising the submitted Quote to ensure that all of the required documents have been completed and attached. Often times a Quote is deemed non-responsive because a Bidder fails to attach a required form or attaches a blank form. To review a submitted a Quote, a Bidder should log into NJSTART and review each document attached to the Quote submission. Instructions on how to review a submitted Quote can be found in the Quick Reference Guide entitled How to Review a Submitted Quote, which is available on the NJSTART Vendor Support Page under Vendor Reference Guides.

Answer: Please be advised that all Quotes shall be submitted electronically through NJSTART.

Answer: Yes; Vendors {Bidders} are required to provide, with its Quote, the signed Specification Conformance Certification as indicated in Bid Solicitation Section 3.21. Bid Solicitation Section 3.21 states: “The Bidder shall submit with its Quote the Specification Conformance Form. By submitting this form, the Bidders certifies that all items offered in response to this Bid Solicitation conform to the requirements set forth in the Bid Solicitation.”

Answer: Price adjustments may be considered following Blanket P.O. award. Price increases may be requested pursuant to New Jersey State Standard Terms & Conditions Section 6.1 which states: “In an exceptional situation the State may consider a price adjustment. Requests for price adjustments must include justification and documentation.”

Answer: If your firms SBE or DVOB status is listed as Expired or Revoked by the DORES Small Business Registration and MWBE Certification Services Unit at the date the Quote is received and opened, the Quote submitted by your firm will not be evaluated as coming from a responsive qualifying SBE or DVOB. As stated in Bid Solicitation Section 8.9.2: Small Business Disabled Veterans Business Preference: If the Bidder is registered as a Small Business Enterprise (SBE) and/or a Disabled Veteran-Owned Business (DVOB) with the New Jersey Department of the Treasury Division of Revenue and Enterprise Services as of the Quote opening date, the Bidder will receive pricing consideration of up to fifteen percent (15%) above the lowest non-SBE or non-DVOB Group price or individual price line bid.

Answer: By clicking on the below link, you will be directed to the New Jersey Department of the Treasury, Division of Revenue and Enterprise Services, Small Business Registration and M/WBE Certification Services Unit. To verify the current SBE or DVOB status of your firms account or for instructions to apply online for SBE and/or DVOB certification, please visit: https://www.nj.gov/treasury/revenue/business-cert-program.shtml.

Question: Is this a Small Business and Disabled Veteran-Owned Business set aside bid?

Answer: As per Bid Solicitation Sections 3.8 and 3.9, this is a small business set aside preference.

Bid Solicitation Section 8.9.2 identifies a Small Business/Disabled Veterans’ Business Preference as follows: “If the Bidder is registered as a Small Business Enterprise (SBE) and/or a Disabled Veteran-Owned Business (DVOB) with the New Jersey Department of the Treasury Division of Revenue and Enterprise Services as of the Quote opening date, the Bidder will receive pricing consideration of up to fifteen percent (15%) above the lowest non-SBE or non-DVOB Group price or individual price line bid.”

Bid Solicitation Section 8.16 (Contract Award) further states: “Small Business/Disabled Veterans’ Business Preference: Contract(s) will be awarded to those Bidder(s) registered as a Small Business Enterprise (SBE) and/or a Disabled Veteran-Owned Business (DVOB) with the New Jersey Department of the Treasury Division of Revenue and Enterprise Services as of the Quote opening date, whose Quote price does not exceed the lowest non-SBE or non-DVOB Group price or individual price line bid by more than fifteen percent (15%).”

The Small Business Set Aside/Disabled Veteran Owned Business Subcontracting Set Aside is not applicable to the procurement, as per Bid Solicitation Section 3.13.8.1.

Question: Can the state provide clarification on the letter of certification required? Is the state asking for a letter from the manufacturer stating bidder is authorized to bid / supply the goods on this contract?

Answer: The State would be requesting that the Bidder provide a letter from the brand manufacturer, certifying that the Bidder is authorized to sell/supply the brand of products/goods specified. This letter is not required as part of the Quote submission and will only be required upon written request from the State.

Bid Solicitation Section 3.22 has been revised. Please refer to the revised Bid Solicitation titled “T1786 Revised Bid Solicitation 7.5.23”.

Question: Is this required from the manufacturer for every item on this bid?

Answer: No. The manufacturer’s certification would be for the brand bid, certifying that the Bidder is authorized by the brand manufacturer to sell/supply the brand of products/goods specified.

Question: The bid is requesting Whelen products. Can we quote products for a company that manufactures products that are very similar to Whelen?

Answer: No. Only the specified Whelen brand and part numbers shall be offered.

Bid Solicitation Section 4.3 states, in pertinent part (emphasis added in bold): “Please note that NO SUBSTITUTIONS to the products specified in the tables listed in Bid Solicitation Sections 4.3.1, 4.3.2, 4.3.3, 4.3.4, and 4.3.5 are permitted.”

Question: What justification is the State using to not allow equal or better products?

Answer: The brands and products specified in the Bid Solicitation have been thoroughly reviewed, tested and pre-qualified by the State Police as meeting their specific needs and applications. The State requires consistency and continuity among the brand and product numbers for ease in maintenance, repair and parts availability. By having all Bidders bid the same brand and model numbers, it also creates an equal and level playing field when it comes to providing a firm, fixed price for the bundle. There can be no ambiguity as to what the Quote pricing is based on.

Question: Can we bid the majority of the items instead of each item & line on the bid?

Answer: For Group 1 (Price Lines 1 through 12) and Group 2 (Price Lines 14 through 25), Bidders must bid on all price lines within the group. Bidders do not have to bid on both groups.

Bid Solicitation Section 1.1 states, in pertinent part (emphasis added in bold): “For Group 1 Bidders must bid on all price lines (Price Lines 1, 2, 3, 4, 5, 6, 7, 8, 11 and 12) within the Group in order for its Quote to be considered responsive for the Group. If a Bidder fails to bid on one of the price lines within the Group, its Quote will be considered non-responsive for the Group. NOTE: Price Line 9, 10 and 13 are net lines and will not be used for evaluation, and will be awarded to the Bidder awarded Group 1.

For Group 2 Bidders must bid on all price lines (Price Lines 14, 15, 16, 17, 18, 19, 20, 21, 24 and 25 ) within the Group in order for its Quote to be considered responsive for the Group. Price. If a Bidders fails to bid on one of the price lines within the Group, its Quote will be considered non-responsive for the Group. NOTE: Price Line 22, 23, and 26 are net lines and will not be used for evaluation, and will be awarded to the Bidder awarded Group 2.”

For Individual Price Lines 27, 28 and 29, a Bidder is not required to bid on all individual price lines in order to be considered responsive.

Bid Solicitation Section 1.1 states, in pertinent part: “For Individual Price Lines 27, 28 and 29 only, a Bidder may bid on one (1), some or all individual price lines. A Bidder is not required to bid on all individual price lines in order to be considered responsive.”

Section 4.3 Technical Specifications states: "Please note that NO SUBSTITUTIONS to the products specified in the tables listed in Bid Solicitation Sections 4.3.1, 4.3.2, 4.3.3, 4.3.4, and 4.3.5 are permitted.”

As written, this appears to be inconsistent with New Jersey contract laws and regulations.

Question: What is the justification the contracting agent/purchasing agent for this bid is using to make the determination that no equivalent product(s)/service(s) will be allowed?

Answer: Please refer to the Answer in Question #11 above.

Question: For the Havis Specific Angled Console For Ford Utility (Havis C-VS-1210-INUT), reference in Group 1, Price Lines 1 and 2, Will the State be requiring an accessory pocket, cup holder, dual USB outlet and mic. clip bracket?

Answer: Yes. Bid Solicitation Sections 4.3.1.1 and 4.3.1.2 have been revised. Please refer to the revised Bid Solicitation titled “T1786 Revised Bid Solicitation 7.5.23”.

Question: For the CARGO RAXX Rear Mounted Electronics Equipment Box with Fold Down and Slide Out Door, referenced in Group 1, Price Line 1, the part number does not include the Equipment box, only the mounting tray. Is there a part number for the Equipment Box?

Answer: The equipment box must be included. For the CARGO RAXX Equipment Box, the manufacturer amended the Part number to Box-1 and Box-1-Door-Panel. Bid Solicitation Sections 4.3.1.1 and 4.3.1.2 have been revised. Please refer to the revised Bid Solicitation titled “T1786 Revised Bid Solicitation 7.5.23”.

Question: The Panorama Antenna Package referenced in Group 1, Price Line 1, does not mention the requirement for the router, only the Panorama LTE Cables to Router and Panorama Wi-Fi Cables to Router are specified. Will the Using Agency be supplying a router?

Answer: The Using Agency will make arrangements to have the router delivered to the Contractor.

Question: The Panorama Antenna Package referenced in Group 1, Price Line one, does not specify the antenna. Will the Using Agency supply an antenna?

Answer: The Using Agency will make arrangements to have the antenna shipped to the Contractor.

Please provide the following information pertaining to the Fix Mounted Computer, Bid Solicitation Section 4.3.1.3:

Question 1: What size RAM will be required?

Answer: 16GB. Bid Solicitation Section 4.3.1.3 has been revised. Please refer to the revised Bid Solicitation titled “T1786 Revised Bid Solicitation 7.5.23”.

Question 2: What size hard drive will be required?

Answer: 250GB. Bid Solicitation Section 4.3.1.3 has been revised. Please refer to the revised Bid Solicitation titled “T1786 Revised Bid Solicitation 7.5.23”.

Question 3: Will you require an internal modem?

Answer: Yes. Bid Solicitation Section 4.3.1.3 has been revised. Please refer to the revised Bid Solicitation titled “T1786 Revised Bid Solicitation 7.5.23”.

Question 4: Will you require an Ethernet expansion card?

Answer: Yes. Bid Solicitation Section 4.3.1.3 has been revised. Please refer to the revised Bid Solicitation titled “T1786 Revised Bid Solicitation 7.5.23”.

Question 5: Will you require the power A/C adaptor plug for each tablet?

Answer: No, not for each tablet. Bid Solicitation Section 4.3.1.3 has been revised. Please refer to the revised Bid Solicitation titled “T1786 Revised Bid Solicitation 7.5.23”.

Revision to Bid Solicitation – The following paragraph has been added to Bid Solicitation Section 4.3.1.7:

“If the Using Agency supplied radio kit and equipment is found to be defective, the Contractor shall notify the Using Agency. The contractor shall not repair any Using Agency supplied equipment, or charge any additional fee without Using Agency authorization. If Using Agency authorization is received, then Price Line 7 and Price Line 9 shall be utilized for the repair. The contractor must ensure the repair to the equipment does not void the manufacturer’s warranty.”

Please refer to the revised Bid Solicitation titled “T1786 Revised Bid Solicitation 7.5.23”.

Question: If the Using Agency supplied parts or equipment fail and are found to be defective can the Contractor charge an additional hourly rate for repairs as needed?

Answer: No, the contractor shall not repair any Using Agency supplied equipment, or charge any additional fee without Using Agency authorization. If the Using Agency authorization is received, then Price Line 8 and Price Line 10 shall be utilized for the repair.

The following paragraph has been added to Bid Solicitation Section 4.3.1.8:

“If the Using Agency supplied digital recorder kit and equipment is found to be defective, the Contractor shall notify the Using Agency. The contractor shall not repair any Using Agency supplied equipment, or charge any additional fee without Using Agency authorization. If Using Agency authorization is received, then Price Line 8 and Price Line 10 shall be utilized for the repair. The contractor must ensure the repair to the equipment does not void the manufacturer’s warranty.”

Question: If the Using Agency supplied parts or equipment fail and are found to be defective can the Contractor charge an additional hourly rate for repairs as needed?

Answer: No, the contractor shall not repair any Using Agency supplied equipment, or charge any additional fee without Using Agency authorization. If the Using Agency authorization is received, then Price Line 9 shall be utilized for the repair.

The following paragraph has been added to Bid Solicitation Section 4.3.1.9:

“If the Using Agency supplied radio and equipment is found to be defective, the Contractor shall notify the Using Agency. The contractor shall not repair any Using Agency supplied equipment, or charge any additional fee without Using Agency authorization. If Using Agency authorization is received, then Price Line 7 and Price Line 9 shall be utilized for the repair. The contractor must ensure the repair to the equipment does not void the manufacturer’s warranty.”

Question: If the Using Agency supplied parts or equipment fail and are found to be defective can the Contractor charge an additional hourly rate for repairs as needed?

Answer: No, the contractor shall not repair any Using Agency supplied equipment, or charge any additional fee without Using Agency authorization. If the Using Agency authorization is received, then Price Line 8 and Price Line 10 shall be utilized for the repair.

The following paragraph has been added to Bid Solicitation Section 4.3.1.10:

“If the Using Agency supplied digital recorder kit and equipment is found to be defective, the Contractor shall notify the Using Agency. The contractor shall not repair any Using Agency supplied equipment, or charge any additional fee without Using Agency authorization. If Using Agency authorization is received, then Price Line 8 and Price Line 10 shall be utilized for the repair. The contractor must ensure the repair to the equipment does not void the manufacturer’s warranty.”

Question: If the Using Agency supplied parts or equipment fail and are found to be defective can the Contractor charge an additional hourly rate for repairs as needed?

Answer: No, the contractor shall not repair any Using Agency supplied equipment, or charge any additional fee without Using Agency authorization. If the Using Agency authorization is received, then Price Line 12 and Price Line 13 shall be utilized for the repair.

The following paragraph has been added to Bid Solicitation Section 4.3.1.12:

“If the Using Agency supplied radio and equipment is found to be defective, the Contractor shall notify the Using Agency. The contractor shall not repair any Using Agency supplied equipment, or charge any additional fee without Using Agency authorization. If Using Agency authorization is received, then Price Line 12 and Price Line 13 shall be utilized for the repair. The contractor must ensure the repair to the equipment does not void the manufacturer’s warranty.”

Question: If the Using Agency supplied parts or equipment fail and are found to be defective can the Contractor charge an additional hourly rate for repairs as needed?

Answer: Please see the answer to Question #23 above.

Question: The Panorama Antenna Package referenced in Group 2, Price Line 14, does not mention the requirement for the router, only the Panorama LTE Cables to Router and Panorama Wi-Fi Cables to Router are specified. Will the Using Agency be supplying a router?

Answer: The Using Agency will make arrangements to have the router delivered to the Contractor.

Question: The Panorama Antenna Package referenced in Group 2, Price Line 14, does not specify the antenna. Will the Using Agency supply an antenna?

Answer: The Using Agency will make arrangements to have the antenna shipped to the Contractor.

Question: For the Havis Specific Angled Console For Chevrolet Tahoe (Havis C-VS-1210-INUT), reference in Group 2, Price Lines 14 and 15, will the State be requiring an accessory pocket, cup holder, dual USB outlet and mic clip bracket?

Answer: Yes. Bid Solicitation Section 4.3.2.1 has been revised. Please refer to the revised Bid Solicitation titled “T1786 Revised Bid Solicitation 7.5.23”.

Question: Please provide the following information pertaining to the Fix Mounted Computer:

Question 1: What size RAM will be required?

Answer: 16GB. Bid Solicitation Section 4.3.2.3 has been revised. Please refer to the revised Bid Solicitation titled “T1786 Revised Bid Solicitation 7.5.23”.

Question 2: What size hard drive will be required?

Answer: 250GB. Bid Solicitation Section 4.3.2.3 has been revised. Please refer to the revised Bid Solicitation titled “T1786 Revised Bid Solicitation 7.5.23”.

Question 3: Will you require an internal modem?

Answer: Yes. Bid Solicitation Section 4.3.2.3 has been revised. Please refer to the revised Bid Solicitation titled “T1786 Revised Bid Solicitation 7.5.23”.

Question 4: Will you require an Ethernet expansion card?

Answer: Yes. Bid Solicitation Section 4.3.2.3 has been revised. Please refer to the revised Bid Solicitation titled “T1786 Revised Bid Solicitation 7.5.23”.

Question 5: Will you require the power A/C adaptor plug for each tablet?

Answer: No, not for each tablet. Bid Solicitation Section 4.3.2.3 has been revised. Please refer to the revised Bid Solicitation titled “T1786 Revised Bid Solicitation 7.5.23”.

Revision to Bid Solicitation – The following paragraph has been added to Bid Solicitation Section 4.3.2.7:

“If the Using Agency supplied radio kit and equipment is found to be defective, the Contractor shall notify the Using Agency. The contractor shall not repair any Using Agency supplied equipment, or charge any additional fee without Using Agency authorization. If Using Agency authorization is received, then Price Line 20 and Price Line 22 shall be utilized for the repair. The contractor must ensure the repair to the equipment does not void the manufacturer’s warranty.”

Question: If the Using Agency supplied parts or equipment fail and are found to be defective can the Contractor charge an additional hourly rate for repairs as needed?

Answer: No, the contractor shall not repair any Using Agency supplied equipment, or charge any additional fee without Using Agency authorization. If the Using Agency authorization is received, then Price Line 21 and Price Line 23 shall be utilized for the repair.

The following paragraph has been added to Bid Solicitation Section 4.3.2.8:

“If the Using Agency supplied digital recorder kit and equipment is found to be defective, the Contractor shall notify the Using Agency. The contractor shall not repair any Using Agency supplied equipment, or charge any additional fee without Using Agency authorization. If Using Agency authorization is received, then Price Line 21 and Price Line 23 shall be utilized for the repair. The contractor must ensure the repair to the equipment does not void the manufacturer’s warranty.”

Question: If the Using Agency supplied parts or equipment fail and are found to be defective can the Contractor charge an additional hourly rate for repairs as needed?

Answer: No, the contractor shall not repair any Using Agency supplied equipment, or charge any additional fee without Using Agency authorization. If the Using Agency authorization is received, then Price Line 20 and Price Line 22 shall be utilized for the repair.

The following paragraph has been added to Bid Solicitation Section 4.3.2.9:

“If the Using Agency supplied radio kit and equipment is found to be defective, the Contractor shall notify the Using Agency. The contractor shall not repair any Using Agency supplied equipment, or charge any additional fee without Using Agency authorization. If Using Agency authorization is received, then Price Line 20 and Price Line 22 shall be utilized for the repair. The contractor must ensure the repair to the equipment does not void the manufacturer’s warranty.”

Question: If the Using Agency supplied parts or equipment fail and are found to be defective can the Contractor charge an additional hourly rate for repairs as needed?

Answer: No, the contractor shall not repair any Using Agency supplied equipment, or charge any additional fee without Using Agency authorization. If the Using Agency authorization is received, then Price Line 21 and Price Line 23 shall be utilized for the repair.

The following paragraph has been added to Bid Solicitation Section 4.3.2.10:

“If the Using Agency supplied digital recorder kit and equipment is found to be defective, the Contractor shall notify the Using Agency. The contractor shall not repair any Using Agency supplied equipment, or charge any additional fee without Using Agency authorization. If Using Agency authorization is received, then Price Line 21 and Price Line 23 shall be utilized for the repair. The contractor must ensure the repair to the equipment does not void the manufacturer’s warranty.”

Question: If the Using Agency supplied parts or equipment fail and are found to be defective can the Contractor charge an additional hourly rate for repairs as needed?

Answer: No, the contractor shall not repair any Using Agency supplied equipment, or charge any additional fee without Using Agency authorization. If the Using Agency authorization is received, then Price Line 25 and Price Line 26 shall be utilized for the repair.

The following paragraph has been added to Bid Solicitation Section 4.3.2.12:

“If the Using Agency supplied digital recorder kit and equipment is found to be defective, the Contractor shall notify the Using Agency. The contractor shall not repair any Using Agency supplied equipment, or charge any additional fee without Using Agency authorization. If Using Agency authorization is received, then Price Line 25 and Price Line 26 shall be utilized for the repair. The contractor must ensure the repair to the equipment does not void the manufacturer’s warranty.”

Question: If the Using Agency supplied parts or equipment fail and are found to be defective can the Contractor charge an additional hourly rate for repairs as needed?

Answer: No, the contractor shall not repair any Using Agency supplied equipment, or charge any additional fee without Using Agency authorization. If the Using Agency authorization is received, then Price Line 25 and Price Line 26 shall be utilized for the repair.

The following paragraph has been added to Bid Solicitation Section 4.3.2.13:

“If the Using Agency supplied digital recorder kit and equipment is found to be defective, the Contractor shall notify the Using Agency. The contractor shall not repair any Using Agency supplied equipment, or charge any additional fee without Using Agency authorization. If Using Agency authorization is received, then Price Line 25 and Price Line 26 shall be utilized for the repair. The contractor must ensure the repair to the equipment does not void the manufacturer’s warranty.”

Revision to Bid Solicitation – The following revision has been made to Bid Solicitation Sections 4.3.1.1 and 4.3.1.2 - Interior Cargo LED Dome Light Mounted Between Driver and Passenger Front Seats:

The brand and model number in the table has been changed from Soundoff General Dome Light #ECVDMLTAL00 to Whelen Dome Light 60CREGCS.

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