T1740 25DPP01128 Bid Amendment 1 2.5.2025.docx

PHILIP D. MURPHY

Governor State of New Jersey

DEPARTMENT OF THE TREASURY

DIVISION OF PURCHASE AND PROPERTY

PROCUREMENT BUREAU

33 WEST STATE STREET

P. O. BOX 230

TRENTON, NEW JERSEY 08625-0230

ELIZABETH MAHER MUOIO

State Treasurer

TAHESHA L. WAY

Lt. Governor

AMY F. DAVIS, ESQ.

Acting Director https://www.njstart.gov

February 5, 2025

To: All Interested Bidders

Re: Bid Solicitation # 25DPP01128 Food/Non-Food: Bulk Food Items for DSS on Behalf of SWSP - Partial Re-Bid

Quote Submission Due Date: February 25, 2025 (2:00 p.m. Eastern Time)

Bid Amendment #1

The following constitutes Bid Amendment #1 to the above referenced Bid Solicitation:

This Bid Amendment includes:

· Revisions to the Bid Solicitation:

· Please note that for all additions, deletions, clarifications and modifications to the State-Supplied Price Sheet, please refer to the Revised State-Supplied Price Sheet titled “T1740 Revised Bid Solicitation 2.1.2025”.

· Answers to questions from the Electronic Question and Answer Period that concluded on January 29, 2025.

It is the sole responsibility of the Bidder to be knowledgeable of all of the additions, deletions, clarifications, and modifications to the Bid Solicitation and/or the New Jersey Standard Terms and Conditions relative to this Bid Solicitation as set forth in all Bid Amendments.

All other instructions, terms, and conditions of the Bid Solicitation shall remain the same.

Bid Solicitation #25DPP01128

Part 1: Answers to Questions

Where applicable, each question references the appropriate Bid Solicitation section.

Section Reference Question (Bolded) and Answer

Answer: It is recommended that users utilize Microsoft Edge to view PDFs. Certain PDF forms cannot be opened in the Chrome or Firefox built in PDF viewers that are enabled by default. If using Chrome or Firefox it is recommended that the file is downloaded instead by clicking the download button in the upper right-hand corner of the browser after an error message is received. An alternative option is to disable the built in PDF viewers in Chrome or Firefox.

Answer: Please be advised that all Quotes shall be submitted electronically through NJSTART.

Answer: Yes. Prior to the Quote Opening Deadline, a Bidder should review the documents comprising the submitted Quote to ensure that all of the required documents have been completed and attached. Oftentimes a Quote is deemed non-responsive because a Bidder fails to attach a required form or attaches a blank form. To review a submitted a Quote, a Bidder should log into NJSTART and review each document attached to the Quote submission. Instructions on how to review a submitted Quote can be found in the Quick Reference Guide entitled How to Review a Submitted Quote, which is available on the NJSTART Vendor Support Page under Vendor Reference Guides.

Answer: As stated in Bid Solicitation Section 2.2, Exceptions to the State of NJ Standard Terms and Conditions (SSTC): “Questions regarding the State of New Jersey Standard Terms and Conditions and exceptions to mandatory requirements MUST be posed during the Electronic Question and Answer period and shall contain the Bidder’s suggested changes and the reason(s) for the suggested change(s).” Moreover, as stated in Bid Solicitation Section 3.11, Bidder proposed terms or conditions that conflict with those contained in the State of New Jersey Standard Terms and Conditions may render a Quote non-responsive.

Answer: Yes; Vendors are required to provide, with its Quote, the signed Specification Conformance Certification as indicated in Bid Solicitation Section 3.19

Answer: Price adjustments may be considered following contract award. Price increases may be requested pursuant to New Jersey State standard Terms & condition Section 6.1 which states "in an exceptional situation the State may consider a price adjustment. Requests for price adjustments must include justification and documentation."

Answer: Price Lines 6 and 7 are grouped to create a single award. Bidders must bid on Prices Lines 6 and 7 in order to be considered for an award. If a Bidder does not bid on all price lines, Price Lines 6 and 7, its Quote shall be considered non-responsive. If a brand/product bid on a price line within the group is deemed non-responsive, the entire group that price line item is part of will be deemed non-responsive, as these price lines were grouped to create a single award, with the intent that all price lines in the group will be awarded.

Answer: The chart posted under Bid Solicitation Section 4.11 “Estimated Quantities” has been revised to include estimated annual quantities and estimated per order quantities. The quantities listed in the column titled “SWSP 3 Year Estimated Order Quantity Over the Contract Term” have also been revised.

Please see the revised Bid Solicitation titled “T1740 Revised Bid Solicitation 2.1.2025”.

Please be advised, Bid Solicitation Section 4.11 states, in pertinent part: “The State makes no guarantee of Contract usage or total quantities ordered during the Contract term, including any extension(s) thereof. The State reserves the right to increase, decrease or eliminate quantities in their entirety. Product ordering is on an as-needed basis and order frequency may vary.”

Answer: The State intends to make awards under 25DPP01128 as expeditiously as possible. A firm, fixed contract start date and end date will be determined after the Notice of Intent to Award letters are issued and the protest period has ended. The contract start date is expected to be in 2025.

Answer: Please see the answer to Question number 8 above.

Note: This question has been paraphrased in the interest of readability and clarity.

Answer: Please see the answer to Question number 8 above.

Bid Solicitation #25DPP01128

Part 2: Revisions to the Bid Solicitation

Section Reference Revision

The estimated unit quantities to be ordered by SWSP over a three (3) year term of the Contract, Annually and per Purchase Order are listed in the following chart:

Order Quantity Over the Contract Term SWSP Annual Estimated Order Quantity Over the Contract Term SWSP Annual Estimated Quantity per Order Over the Contract Term

GROUP 1 (Price Lines 1 through 5) – Reserved.

GROUP 2 (Price Lines 6 and 7)

GROUP 3 (Price Lines 8 and 9) – Reserved.

INDIVIDUAL PRICE LINE ITEMS(Price Lines 10 through 35)

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