T1654 Bid Amendment 10 6.2.23~1.docx

PHILIP D. MURPHY

Governor State of New Jersey

DEPARTMENT OF THE TREASURY

DIVISION OF PURCHASE AND PROPERTY

PROCUREMENT BUREAU

33 WEST STATE STREET

P. O. BOX 230

TRENTON, NEW JERSEY 08625-0230

ELIZABETH MAHER MUOIO

State Treasurer

SHEILA Y. OLIVER

Lt. Governor

AMY F. DAVIS, ESQ.

Acting Director https://www.njstart.gov

June 2, 2023

To: All Interested Bidders

Re: Bid Solicitation # 22DPP00667 T1654 – Purchasing Card System for the State of New Jersey

Quote Submission Due Date: June 22, 2023 (2:00 p.m. Eastern Time)

Bid Amendment #10

The following constitutes Bid Amendment #10 to the above referenced Bid Solicitation:

· This Bid Amendment includes:

· Answers to Bidder electronic questions;

· Revisions/additions to the Bid Solicitation;

· Revisions to the State-Supplied Price Sheet titled “Revised T1654 State-Supplied Price Sheet 6.2.23”;

· The revised State of New Jersey Third Party Information Security Questionnaire titled “Attachment 3 - T1654 Revised SONJ Security Questionnaire 6.2.23” has been updated on the Attachments tab of this Bid Solicitation in NJSTART;

· The revised “Attachment 2 - T1654 Revised Bidder Checklist and Standard Procurement Forms Checklist 6.2.23” has been updated on the Attachments tab of this Bid Solicitation in NJSTART;

· The Certification Regarding Prohibited Activities with Russia or Belarus has been added to the Standard Procurement Forms within Attachment 2;

· The Confidentiality and Commitment to Defend Form has been added to the Standard Procurement Forms within Attachment 2;

· Attachment 4 – T1654 State of New Jersey Participants has been added to the Attachments tab of this Bid Solicitation in NJSTART; and

· Attachment 5 – T1654 Spend by Agency has been added to the Attachments tab of this Bid Solicitation in NJSTART.

· Please note that the Revised T1654 Bid Solicitation 6.2.23; hereafter referred to as “Revised Bid Solicitation”, includes additions, deletions, and/or revisions to the following Bid Solicitation Sections:

· 1.5 Intrastate Cooperative Purchasing – revisions;

· 3.13 Forms, Registrations and Certifications to be submitted with the Quote – revisions;

· 3.13.2 Ownership Disclosure Form – revisions;

· 3.13.3 Disclosure of Investment Activities in Iran Form – revisions;

· 3.13.4 Disclosure of Investigations and Other Actions involving Bidder Form – revisions;

· 3.13.5 MacBride Principles Form – revisions;

· 3.13.9 Pay to Play Prohibitions – deletion;

· 3.13.11 Executive Order 271 – deletion;

· 3.13.12 State of New Jersey Security Due Diligence Third-Party Information Security Questionnaire – revisions;

· 3.13.13 Business Registration – addition;

· 3.13.14 Certification Regarding Prohibited Activities with Russia or Belarus – addition;

· 3.26 State Price Sheet Instructions – revisions;

· 4.5 Enrollment and Implementation – revisions;

· 4.12 Disputed Transactions – revisions;

· 5.4 Ownership of Material – revisions;

· 5.9 Contract Activity Report – deletion;

· 6.1 Security Plan – revisions;

· 6.1.2 Compliance – revisions;

· 6.1.6 Privacy – revisions;

· 6.1.13 Remote Access – revisions;

· 7.1 Indemnification and Insurance – revisions and additions; and

· 7.2 – Optional Payment Method: P-Card – deletion; and

It is the sole responsibility of the Bidder to be knowledgeable of all of the additions, deletions, clarifications, and modifications to the Bid Solicitation and/or the New Jersey Standard Terms and Conditions relative to this Bid Solicitation as set forth in all Bid Amendments.

All other instructions, terms, and conditions of the Bid Solicitation shall remain the same.

Bid Solicitation #22DPP00667 T1654 – Purchasing Card System for the State of New Jersey

Answers to Questions

Where applicable, each question references the appropriate Bid Solicitation section.

Section Reference Question (Bolded) and Answer

No, all Quotes shall be submitted electronically through NJSTART.

Bidders may refer to the “Vendor Registration” and “Submit a Quote” Quick Reference Guides for instructions on how to enroll in NJSTART and how to submit an electronic Quote through NJSTART. The Quick Reference Guide entitled “Submit a Quote” is available here: https://www.state.nj.us/treasury/purchase/njstart/pdf/Create-a-Quote.pdf.

Additionally, to ensure that you have properly submitted the required documents you may also review the Quick Reference Guide entitled “How to Review a Submitted Quote” which is available here: https://www.state.nj.us/treasury/purchase/njstart/pdf/HowtoReviewaSubmittedQuote.pdf. Answers to Frequently asked Questions and all Quick Reference Guides are located on the NJSTART Vendor Support Page. If further assistance is needed, please email NJSTART Vendor Administration Team at: njstart@treas.nj.gov.

Yes, prior to the Quote Opening Deadline, a Bidder should review the documents comprising the submitted Quote to ensure that all of the required documents have been completed and attached. Oftentimes a Quote is deemed non-responsive because a Bidder fails to attach a required form or attaches a blank form. To review a submitted Quote, a Bidder should log into NJSTART and review each document attached to the Quote submission. Instructions on how to review a submitted Quote can be found in the Quick Reference Guide entitled How to Review a Submitted Quote, which is available on the NJSTART Vendor Support Page under Vendor Reference Guides.

As stated in Revised Bid Solicitation Section 2.2, Exceptions to the State of New Jersey Standard Terms and Conditions (SSTCs): "Questions regarding the State of New Jersey Standard Terms and Conditions and exceptions to mandatory requirements MUST be posed during the Electronic Question and Answer period and shall contain the Bidder’s suggested changes and the reason(s) for the suggested change(s)."

Additionally, as stated in Section 3.11, Bidder Additional Terms Submitted with the Quote: "A Bidder may submit additional terms as part of its Quote. Additional terms are Bidder-proposed terms or conditions that do not conflict with the scope of work required in this Bid Solicitation, the terms and conditions of this Bid Solicitation, or the State of New Jersey Standard Terms and Conditions. Bidder proposed terms or conditions that conflict with those contained the State of New Jersey Standard Terms and Conditions will render a Quote non-responsive. It is incumbent upon the Bidder to identify and remove its conflicting proposed terms and conditions prior to Quote submission.

Quotes including Bidder proposed additional terms may be accepted, rejected, or negotiated, in whole or in part, at the State’s sole discretion.

If Bidder intends to propose terms and conditions that conflict with the State of New Jersey Standard Terms and Conditions, those Bidder proposed terms and conditions shall only be considered if submitted and agreed to pursuant to the electronic question and answer procedure. Bidders shall not submit exceptions or modifications as part of the Quote or on the “Terms and Conditions” Tab through NJSTART.

It is expected that Bidders will submit additional terms as part of its Quote related to credit card terms as described in Bid Solicitation Section 3.29 below, which will be considered separately from the additional terms discussed above in this Section. Bidders are advised that additional terms related to this Bid Solicitation not related to separate credit card terms should be addressed during the electronic question and answer procedure set forth in Section 2.1 of this Bid Solicitation. Bidders are also advised and placed on notice that negotiations regarding the additional credit card terms only will take place following Quote opening.

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As stated in Revised Bid Solicitation Section 2.2, Exceptions to the State of NJ Standard Terms and Conditions (SSTC): "Questions regarding the State of NJ Standard Terms and Conditions and exceptions to mandatory requirements MUST be posed during the Electronic Question and Answer period and shall contain the Bidder's suggested changes and the reason(s) for the suggested changes."

Additionally, as stated in Section 3.11, Bidder Additional Terms Submitted with the Quote: "A Bidder may submit additional terms as part of its Quote. Additional terms are Bidder-proposed terms or conditions that do not conflict with the scope of work required in this Bid Solicitation, the terms and conditions of this Bid Solicitation, or the State of New Jersey Standard Terms and Conditions. Bidder proposed terms or conditions that conflict with those contained in the State of New Jersey Standard Terms and Conditions will render a Quote non-responsive. It is incumbent upon the Bidder to identify and remove its conflicting proposed terms and conditions prior to Quote submission.

Quotes including Bidder proposed additional terms may be accepted, rejected, or negotiated, in whole or in part, at the State’s sole discretion.

If Bidder intends to propose terms and conditions that conflict with the State of New Jersey Standard Terms and Conditions, those Bidder proposed terms and conditions shall only be considered if submitted and agreed to pursuant to the electronic question and answer procedure. Bidders shall not submit exceptions or modifications as part of the Quote or on the “Terms and Conditions” Tab through NJSTART.

It is expected that Bidders will submit additional terms as part of its Quote related to credit card terms as described in Bid Solicitation Section 3.29 below, which will be considered separately from the additional terms discussed above in this Section. Bidders are advised that additional terms related to this Bid Solicitation not related to separate credit card terms should be addressed during the electronic question and answer procedure set forth in Section 2.1 of this Bid Solicitation. Bidders are also advised and placed on notice that negotiations regarding the additional credit card terms only will take place following Quote opening.”

A detailed report containing P-Card spend by purchase is not available in the manner requested.

Please reference “Attachment #5 – T1654 - Spend by Agency” for past State spend on the current Contract. There has been a total of $22,575,021.92 in State spend since 2014.

The total value of this Contract is inclusive of non-executive branch entities and Cooperative Purchasing Program participants; however, the Division is unable to provide details for spend made by non-executive branch entities.

Please reference “Attachment #5 – T1654 - Spend by Agency” for past State spend on the current Contract. There has been a total of $22,575,021.92 in State spend since 2014.

The total value of this Contract is inclusive of non-executive branch entities and Cooperative Purchasing Program participants; however, the Division is unable to provide details for spend made by non-executive branch entities.

The State’s fiscal year runs from July 1st to June 30th the following calendar year. Currently, all rebate checks are issued based on the total annual sales volume, and sent to the SCM and Using Agency Program Administrators in July and January of the Contract term. The top three (3) spending P-Card agencies and the top three (3) spending Travel Card agencies get 50% of its rebate. The State keeps the remaining rebates.

Refer to Revised Bid Solicitation Section 4.18, Rebates, including subsections, for details regarding rebates under the subject Bid Solicitation.

1) Was eligible for Large Ticket Interchange rate by the participating merchants;

Yes, the $110,342,264 was eligible for Large Ticket Interchange rate by the participating merchants.

2) How much of the Pcard spend was conducted with merchants with Level 3 acquiring/processing; and The State does not have access to this information.

3) How much spend was conducted outside of the US with foreign merchants?

No more than 2% of spend was conducted outside of the US with foreign merchants.

As per Revised Bid Solicitation Section 1.2.1, Statistical Information, the State and all Using Agencies have maintained approximately 5,944 active P-Cards and Travel Cards during the 2021 calendar year. A breakdown containing the card count for each participating agency is not available.

A full list of participating agencies can be found on Attachment #4 – State of New Jersey Participants.

Please reference “Attachment #5 – T1654 - Spend by Agency” for past State spend on the current Contract. There has been a total of $22,575,021.92 in State spend since 2014.

The total value of this Contract is inclusive of non-executive branch entities and Cooperative Purchasing Program participants; however, the Division is unable to provide details for spend made by non-executive branch entities.

The State does not have access to information regarding Large Ticket interchange VISA Preferred Merchant interchange Level 3 interchange.

Please reference “Attachment #5 – T1654 - Spend by Agency” for past State spend on the current Contract. There has been a total of $22,575,021.92 in State spend since 2014.

The total value of this Contract is inclusive of non-executive branch entities and Cooperative Purchasing Program participants; however, the Division is unable to provide details for spend made by non-executive branch entities.

The State does not have access to this information.

A full list of participating agencies can be found on Attachment #4 – State of New Jersey Participants.

Please reference “Attachment #5 – T1654 - Spend by Agency” for past State spend on the current Contract. There has been a total of $22,575,021.92 in State spend since 2014.

The total value of this Contract is inclusive of non-executive branch entities and Cooperative Purchasing Program participants; however, the Division is unable to provide details for spend made by non-executive branch entities.

A full list of participating agencies can be found on Attachment #4 – State of New Jersey Participants.

The Interagency Coordinating Committee (ICC) agencies listed currently use P-Card. Only the three (3) branches of government use Travel Cards: Executive, Legislative, and Judicial Branch.

As per Section 1.2.2.2 of the Revised Bid Solicitation, “The agencies noted below have the option, at their own discretion, to participate in the P-Card Program, upon Contract award:

A. Port Authority of New York and New Jersey;

B. New Jersey Turnpike Authority;

C. Delaware River Port Authority;

D. South Jersey Transportation Authority;

E. New Jersey Meadowlands Commission;

F. New Jersey Water Supply Authority;

G. New Jersey Pinelands Commission;

H. Delaware River Joint Toll Bridge Commission;

I. New Jersey Transit;

J. Burlington County Bridge Commission;

K. New Jersey Economic Development Authority; and L. Palisades Interstate Park Commission.”

A full list of participating agencies can be found on Attachment #4 – State of New Jersey Participants.

A full list of participating agencies can be found on Attachment #4 – State of New Jersey Participants.

Please be advised that Marketplace does not apply to this procurement. Section 1.5 of the Revised Bid Solicitation has been revised to reflect this change.

Please be advised that Marketplace does not apply to this procurement. Section 1.5 of the Revised Bid Solicitation has been revised to reflect this change.

However, it should be noted that extending services to Cooperative Purchasing Participants is a mandatory requirement of the Revised Bid Solicitation.

The State-Supplied Price Sheet has been revised to allow for two (2) decimal places. The Bidder shall submit the Revised State-Supplied Sheet titled “Revised T1654 State-Supplied Price Sheet”.

No, the State does not offer discount interchange transactions. All transactions with an interchange fee is paid in full.

As per Section 3.26. State Price Sheet Instructions, the Revised Bid Solicitation states, “The Bidder must submit its pricing using the State Price Sheet accompanying this Bid Solicitation and located on the NJSTART “Attachments” Tab.

Any price changes including hand written revisions or "white-outs" must be initialed. Failure to initial price changes shall preclude a Contract award from being made to the Bidder pursuant to N.J.A.C. 17:12-2.2(a)(8).

The Bidder must submit its pricing using the format set forth in the State-supplied price sheet. Any additional or supplemental versions of the State Price Sheet will not be accepted. The Bidder must record its pricing in the cells highlighted in yellow, as instructed below:

A. Price Lines 1 through 22 – Rebate Percentage: The Bidder must submit a Firm-Fixed Rebate Percentage, based on the total annual spend identified in each price line for each year of the Contract (Contract years 1 through 5).

B. Price line 23 – Early Payment Incentive: The Bidder should submit an Early Payment Incentive based on expedited payment by the State. See Bid Solicitation Section 3.28 Cash Discounts for additional information. Terms for eligibility shall be clearly defined by the Bidder on a separate sheet. See Bid Solicitation Section 4.18 for additional information.

C. Price line 24 – Transaction Fee: The Bidder should identify all Transaction Fees and provide a schedule of such Transaction Fees based upon transaction total. See Bid Solicitation Section 4.17.”

There are sixty-eight (68) Program Administrator Purchase Cards and forty-five (45) Travel Cards.

2) Of these, how many operate at the State level, and how many represent Using Agencies and Cooperative Purchasing Partners?

All of the cards are State Level. Cooperative Purchasing Partners handle business with Vendors separately.

A full list of participating agencies can be found on Attachment #4 – T1654 State of New Jersey Participants.

There are sixty-eight (68) Program Administrator Purchase Cards and forty-five (45) Travel Cards. All of the cards are State Level. Cooperative Purchasing Partners handle business with Vendors separately.

There are currently one hundred and thirty-six (136) corporate billing accounts. Some agencies have multiple corporate billing accounts. This information is subject to change.

There will be a primary point of contact for the State’s P-Card Administrator. Each State entity will have a contact as well. ICC agencies and local government will each have their own Program Administrator.

The 90-day implementation window begins at the time of the notice of award.

The website shall include, but is not limited to, providing for administrators to monitor corporate account balances and each cardholder’s balances and daily transactions; update cardholder profiles; monitor to see if and when a card was declined and the reason for the decline; access statements; and any other applicable website requirements specified by this Bid Solicitation.

No, the State does not require any cardholder to provide Personal Identifiable Information (PII) for card issuance and does not run credit checks.

Accounts are set up a specific way depending on the Using Agency. The Contractor must obtain permission from the Using Agency before making any changes to the account.

2) If the contractor complies with your request and suffers a loss as a result, are you willing to indemnify the bank?

No, the State will not indemnify the bank.

The State accepts this proposed modification. This Section has been revised to reflect 90 calendar days. Please refer to Section 4.12 of the Revised Bid Solicitation.

This Section has been revised to reflect 90 calendar days. The 90 calendar day timeline begins when the dispute has been received.

The State does not accept this proposed modification. However, this requirement has been modified as part of this Bid Amendment. Please refer to the answer to Question #29 and Revised Bid Solicitation Section 4.12. Disputed Transactions.

The State does not accept this proposed modification. However, this requirement has been modified as part of this Bid Amendment. Please refer to the answer to Question #29 and Revised Bid Solicitation Section 4.12. Disputed Transactions.

The State does not accept this proposed modification.

Does the State expect they will utilize the contractor’s platform for the card transaction allocation and expense distribution? (duplicate) Yes, the State expects to utilize the Contractor’s platform for the P-Card transaction allocation and expense distribution.

The State does not control geographic areas the P-Card can be used. The cards can be used globally as the State has some cardholders that travel internationally.

No, the Division of Purchase and Property does not have access to this information.

The State is on a 14 calendar day cycle.

The State is on a 14 calendar day cycle.

The State does not accept the proposed modification. The State requires semi-annual payouts as per Revised Bid Solicitation Section 4.18.2, Rebate Checks.

The State does not accept this proposed modification.

A) Annual true up (higher risk, not preferred) optionâ??If the State requires an annual true up, would you consider that the spend volume during the first six month be annualized and paid out on that time period? (Example: If you spent $50 million in first six months, we would annualize that and pay out on the $100 million tier of the grid and the at end of the year; if you are at $100 million, we would pay at that same rate on the second six months spend).

B) Quarterly rebate (lowest risk, preferred solution) option? Would the State consider a quarterly rebate based on the quarterly spend? This would allow the State to receive funds quicker and the reporting on this is very simple.

The State does not accept the proposed modification. The State requires semi-annual payouts as per Revised Bid Solicitation Section 4.18.2, Rebate Checks.

The State does not accept the proposed modification. The State requires semi-annual payouts as per Revised Bid Solicitation Section 4.18.2, Rebate Checks.

Yes, the expectation is that the Contractor will assist the SCM with the creation of policies and procedures as specified in Section 4.19 of the Revised Bid Solicitation.

The State accepts the proposed language modification. Please refer to Revised Bid Solicitation Section 6.1, Security Plan.

However, it is required that the Contractor agree and abide by the requirement to limit data location to the United States. All State data must be processed, retained, stored, and generally handled strictly within the United States.

If amenable, we would request the same revisions to the other section of the Solicitation that also references these laws (Section 6.1.6).

The State accepts the proposed language modification. Please refer to Revised Bid Solicitation Section 6.1.2, Compliance.

The State does not accept the proposed modification for Section 6.1.6.

Section 6.1.6(B) of the Revised Bid Solicitation states, "...are subject to all applicable international, federal and state statutory and regulatory requirements… including, without limitation, those for HIPAA…” Please note the use of "all applicable".

In accordance with Revised Bid Solicitation Section 7.1, Indemnification and Insurance: The Contractor’s liability to the State for actual, direct damages resulting from the Contractor’s performance or non-performance of, or in any manner related to this Contract, for any and all claims, shall be limited in the aggregate to 100 of the total value of this Contract.” The Limitation of Liability of "100%” is based off of the total spend of the Contract.

The State cannot clarify the applicability of specific sections. The Contract will involve multiple parties providing multiple services. The applicability of any section depends upon the party providing the service, and the service being provided. Be advised that any State or federal statutory or regulatory requirement cannot modified or removed from the SSTCs.

(CONTINUED FROM PREVIOUS QUESTION DUE TO CHARACTER LIMIT) [Bank] does not believe any New Jersey laws regarding labor or employment would apply to [Bank] personnel located outside the State of New Jersey (and cannot agree by contract to comply with laws that do not apply to it and that may conflict with the laws of the states where such personnel are located). That being said, [Bank] complies with all federal, state and local laws applicable to its business, including all applicable federal, state and local labor and employment laws. In addition, […] Bank is a Utah-chartered industrial bank regulated by the state of […] and the Federal Deposit Insurance Corporation (the FDIC). The T&E and P-card services […] would be providing would involve the extension of credit to the State of New Jersey. The FDIC and […] banking regulators require […] Bank to employ approved contractual terms when issuing credit to customers. To that end, those regulators have specifically vetted and approved our existing customer contract forms for compliance with federal and state banking laws. Our contracts are also reviewed to ensure they comply with any applicable third-party card network rules (e.g., Mastercard). (CONTINUED IN FOLLOWING QUESTION DUE TO CHARACTER LIMIT) (CONTINUED FROM PREVIOUS QUESTION DUE TO CHARACTER LIMIT) Our standard contract forms have also been vetted internally to ensure they conform to our operating practices and procedures. The T&E and P-card products provided by […] would be provided on a shared card platform that serves thousands of customers (including private businesses and other governmental entities). Just as it is not practical for […] to contract on terms that have not been approved by its regulators, it is also not practical for […] to contract on unfamiliar terms not vetted against its standard practices and procedures. Likewise, it is not feasible for […] to modify such standard practices and procedures for any one of its thousands of customers relying on the same shared card platform. If […] were to agree to such an approach, it would forfeit any economies of scale realized from such a shared card platform to the detriment of all […] customers in the form of increased costs […] would be forced to pass through to such customers.

The State does not accept the proposed modification.

(CONTINUED IN FOLLOWING QUESTION DUE TO CHARACTER LIMIT)(CONTINUED FROM PREVIOUS QUESTION DUE TO CHARACTER LIMIT) For all of the foregoing reasons, [Bank] must respectfully make it a condition of its bid that any resulting contract (if [Bank’s] bid is selected as the winner) would need to be on the terms of [Bank’s] regulator-approved and operationally-vetted form of T&E and P-card credit agreement (and not the State’s Terms). To enable the State to evaluate this proposed contracting approach, we are providing a copy of our current T&E/P-card contract template as a part of our response. The foregoing notwithstanding, if [Bank] is selected as the winning bidder, [Bank] is prepared to entertain adopting mutually acceptable revisions to its form contract which may include mutually agreeable provisions of the State’s Terms that (a) are applicable to the T&E and P-card products being offered by [Bank}, (b) do not conflict with [Bank’s] regulatory obligations as a bank or its obligations to accepting merchants and card networks, and (c) do not impose any impractical operational obligations given the â??shared card platformâ?? nature of [Bank’s] T&E and P-card products.

The State does not accept the proposed modification.

The State cannot clarify applicability to specific sections. The Contract will involve multiple parties providing multiple services. The applicability of any section depends upon the party providing the service, and the service being provided. Be advised that any State or federal statutory or regulatory requirement cannot modified or removed from the SSTCs.

The State cannot clarify applicability to specific sections. The Contract will involve multiple parties providing multiple services. The applicability of any section depends upon the party providing the service, and the service being provided. Be advised that any State or federal statutory or regulatory requirement cannot be modified or removed from the State’s Standard Terms and Conditions SSTCs.

The State cannot clarify applicability to specific sections. The Contract will involve multiple parties providing multiple services. The applicability of any section depends upon the party providing the service, and the service being provided. Be advised that any State or federal statutory or regulatory requirement cannot be modified or removed from the SSTCs.

It is confirmed that the Vendor must comply with Section 2.6 – Americans with Disabilities Act (ADA). Furnishing a Voluntary Product Accessibility Template (VPAT) is not sufficient to satisfy all of a Vendor’s obligations under the ADA.

The State cannot provide a VPAT template or link.

Please refer to Section 7.1 of the Revised Bid Solicitation as Section 4.1(A) of the SSTC has been revised.

Please refer to Section 7.1 of the Revised Bid Solicitation as Section 4.1(D) has been revised.

The Contractor is required to provide indemnification to the State. Please refer to Section 7.1 of the Revised Bid Solicitation for further information.

Please refer to Section 7.1 of the Revised Bid Solicitation as Section 4.2 of the SSTCs has been revised.

The State does not accept this proposed modification.

The State does not accept this proposed modification. Contractor’s rights in a case of non-payment are limited to those set forth in the SSTCs in Section 5.21, Claims…