T1307 21DPP00573 Bid Amendment 1.pdf

New Jersey Is an Equal Opportunity Employer • Printed on Recycled and Recyclable Paper

PHILIP D. MURPHY

Governor

State of New Jersey

DEPARTMENT OF THE TREASURY

DIVISION OF PURCHASE AND PROPERTY

PROCUREMENT BUREAU

33 WEST STATE STREET

P. O. BOX 230

TRENTON, NEW JERSEY 08625-0230

ELIZABETH MAHER MUOIO

State Treasurer

SHEILA Y. OLIVER

Lt. Governor

MAURICE A. GRIFFIN

Acting Director https://www.njstart.gov

09/22/2020

To: All Interested Vendors {Bidders}

Re: Bid Solicitation # 21DPP00573

T1307 Hot Pour Crack Filler, Detackifier and Application Tools

Revised Quote Submission Due Date: 10/14/2020 (2:00 p.m. Eastern Time)

Quote Submission Due Date: 10/7/2020 (2:00 p.m. Eastern Time)

Bid Amendment #1

The following constitutes Bid Amendment #1 to the above referenced Bid Solicitation:

Please be advised that the Quote Submission Due Date has been revised to October 14, 2020.

This Bid Amendment includes answers to questions.

Please note that for all additions, deletions, clarifications and modifications to the Bid Solicitation, please refer to the Revised Bid Solicitation entitled “T1307 21DPP00573 Revised Bid Solicitation 9.18.20”.

It is the sole responsibility of the Vendor {Bidder} to be knowledgeable of all of the additions, deletions, clarifications, and modifications to the Bid Solicitation and/or the New Jersey Standard Terms and Conditions relative to this Bid Solicitation as set forth in all Bid Amendments.

All other instructions, terms, and conditions of the Bid Solicitation shall remain the same.

Bid Solicitation #21DPP00573 – T1307 Hot Pour Crack Filler, Detackifier and Application Tools

Answers to Questions

Where applicable, each question references the appropriate Bid Solicitation section.

Bid Solicitation

Section Reference Question (Bolded) and Answer

1 When trying to open a Portable Document Format (PDF) I am receiving an error message and am unable to access the PDF. How should I proceed?

It is recommended that users utilize Internet Explorer to view PDFs. Certain PDF forms cannot be opened in the Chrome or Firefox built in PDF viewers that are enabled by default. If using Chrome or Firefox it is recommended that the file is downloaded instead by clicking the download button in the upper right-hand corner of the browser after an error message is received. An alternative option is to disable the built in PDF viewers in Chrome or Firefox.

2 Should I check that I have properly completed and attached all of the required documents with my submitted Quote?

Yes. Prior to the Quote Opening Deadline, a Vendor {Bidder} should review the documents comprising the submitted Quote to ensure that all of the required documents have been completed and attached. Oftentimes a Quote is deemed non-responsive because a Vendor {Bidder} fails to attach a required form or attaches a blank form. To review a submitted a Quote a Vendor {Bidder} should log into NJSTART and review each document attached to the Quote submission. Instructions on how to review a submitted Quote can be found in the Quick Reference Guide entitled How to Review a Submitted Quote which is available on the NJSTART Vendor Support Page under Vendor Reference Guides.

3 Will the State allow Vendors to take exception to any of the Standard Terms and Conditions?

As stated in Bid Solicitation Section 1.3.1.1, Exceptions to the NJ Standard Terms and Conditions (SSTC): “Questions regarding the SSTC proposed exceptions to mandatory requirements, including the Special and Standard Terms and Conditions in Sections 5 and 9 of this Bid Solicitation must be posed during this Electronic Question and Answer period and shall contain the Vendor’s {Bidder’s} suggested changes and the reason(s) for the suggested changes.” Additionally, as stated in Section 4.1, General: “Quotes including Vendor {Bidder} proposed terms and conditions may be accepted, but Vendor {Bidder} proposed terms or conditions that conflict with those contained in the Bid Solicitation, as defined in Section 2.0 of this Bid Solicitation, or that diminish the State’s rights under any Blanket P.O. resulting from the Bid Solicitation, may render a Quote non-responsive.”

4 Section 3.7 Delivery

Please be advised that the State of New Jersey has designated Juneteenth as a State and Public Holiday. The holiday will be observed the third Friday in June.

Bid Solicitation

Section Reference Question (Bolded) and Answer

Please see revised Bid Solicitation entitled “T3124 21DPP00576 Bid Solicitation Amended 9.22.20.”

5 Section 1.4.4 Contents of Quote

Can you provide a copy of the bid tabulation for the previous letting of this solicitation?

Public documents from prior Bid Solicitations can be released to the public pursuant to N.J.A.C. 17:12-1.2(b) and (c), or under the New Jersey Open Public Records Act (OPRA), N.J.S.A. 47:1A-1 et seq., or the common law right to know.

To request contents of a previously awarded Bid Solicitation, please visit the following website with instructions on how to file an OPRA request with the Department of the Treasury.

https://www.state.nj.us/treasury/administration/grau/index.shtml

6 Section 3.1.1 Estimated Quantities of Price Line Items

Can you provide the estimated quantities for each line item over the term of the contract?

The Bid Solicitation has been updated to include a table with the yearly estimated quantities for each Price Line as specified in Section 3.1.1 “Estimated Quantities of Price Line Items”.

Please see revised Bid Solicitation entitled “T3124 21DPP00576 Bid Solicitation Amended 9.22.20.”

https://www.state.nj.us/treasury/administration/grau/index.shtml