T1186 Bid Amendment 1.docx

PHILIP D. MURPHY

Governor State of New Jersey

DEPARTMENT OF THE TREASURY

DIVISION OF PURCHASE AND PROPERTY

PROCUREMENT BUREAU

33 WEST STATE STREET

P. O. BOX 230

TRENTON, NEW JERSEY 08625-0230

ELIZABETH MAHER MUOIO

State Treasurer

TAHESHA L. WAY

Lt. Governor

AMY F. DAVIS, ESQ.

Acting Director https://www.njstart.gov

September 12, 2024

To: All Interested Bidders

Re: Bid Solicitation # 24DPP01038 T1186 Blueprint/Architect Print Reproduction Services – New Jersey Department of Transportation (DOT) & New Jersey Department of Treasury, Division of Property Management and Construction (DPMC)

Quote Submission Due Date: September 24, 2024 (2:00 p.m. Eastern Time)

Bid Amendment #1

The following constitutes Bid Amendment #1 to the above referenced Bid Solicitation:

· Answers to questions from the Electronic Question and Answer Period that concluded on September 9, 2024; and

· The addition of Exhibit A to Bid Amendment #1

It is the sole responsibility of the Bidder to be knowledgeable of all of the additions, deletions, clarifications, and modifications to the Bid Solicitation and/or the New Jersey Standard Terms and Conditions relative to this Bid Solicitation as set forth in all Bid Amendments.

All other instructions, terms, and conditions of the Bid Solicitation shall remain the same.

Bid Solicitation #24DPP01038 T1186 Blueprint/Architect Print Reproduction Services – New Jersey Department of Transportation (DOT) & New Jersey Department of Treasury, Division of Property Management and Construction (DPMC)

Part 1 - Answers to Questions

Where applicable, each question references the appropriate Bid Solicitation section.

Section Reference Question (Bolded) and Answer

Answer: It is recommended that users utilize Microsoft Edge to view PDFs. Certain PDF forms cannot be opened in the Chrome or Firefox built in PDF viewers that are enabled by default. If using Chrome or Firefox it is recommended that the file is downloaded instead by clicking the download button in the upper right-hand corner of the browser after an error message is received. An alternative option is to disable the built in PDF viewers in Chrome or Firefox.

Answer: Yes. Prior to the Quote Opening Deadline, a Bidder should review the documents comprising the submitted Quote to ensure that all of the required documents have been completed and attached. Oftentimes a Quote is deemed non-responsive because a Bidder fails to attach a required form or attaches a blank form. To review a submitted a Quote, a Bidder should log into NJSTART and review each document attached to the Quote submission. Instructions on how to review a submitted Quote can be found in the Quick Reference Guide entitled How to Review a Submitted Quote, which is available on the NJSTART Vendor Support Page under Vendor Reference Guides.

Answer: Please be advised that all Quotes shall be submitted electronically through NJSTART.

Answer: As stated in Bid Solicitation Section 2.2, Exceptions to the State of NJ Standard Terms and Conditions (SSTC): “Questions regarding the State of New Jersey Standard Terms and Conditions and exceptions to mandatory requirements MUST be posed during the Electronic Question and Answer period and shall contain the Bidder’s suggested changes and the reason(s) for the suggested change(s).” Moreover, as stated in Bid Solicitation Section 3.11, Bidder proposed terms or conditions that conflict with those contained in the State of New Jersey Standard Terms and Conditions may render a Quote non-responsive.

Bid Solicitation Section 3.8

Question: For the SBE requirement, what happens if I submit a Quote, but my firm's SBE status is listed as Expired or Revoked with the Division of Revenue and Enterprise Services, Small Business Registration and MWBE Certification Services Unit on the date the Quote is received and opened? Will my Quote be considered for the SBE requirement?

Answer: If your firm's SBE status is listed as Expired or Revoked by the DORES Small Business Registration and MWBE Certification Services Unit at the date the Quote is received and opened, the Quote submitted by your firm will not be evaluated as coming from a responsive qualifying SBE.. As stated in Bid Solicitation Section 3.8 Small Business Set-Aside Contract: “The Bidder must be registered as a qualified small business with the Division of Revenue and Enterprise Services, Small Business Registration and M/WBE Certification Services Unit, by the date the Quote is received and opened.”

Bid Solicitation Section 3.8

Question: For the SBE requirement, how can I check if my business is registered and approved as an SBE with the Division of Revenue and Enterprise Services? Can I apply online?

Answer: By clicking on the below link, you will be directed to the New Jersey Department of Treasury, Division of Revenue and Enterprise Services, Small Business Registration and M/WBE Certification Services Unit. To verify the current SBE or DVOB status of your firm’s account or for instructions to apply online for SBE and/or DVOB certification, please visit: https://www.nj.gov/treasury/revenue/business-cert-program.shtml.

Answer: Price adjustments may be considered following Contract award. Price increases may be requested pursuant to New Jersey State Standard Terms & Condition Section 6.1, which states, "in an exceptional situation the State may consider a price adjustment. Requests for price adjustments must include justification and documentation."

Bid Solicitation Section 1.2 Question: Is there a place to see bids submitted in the past?

Answer: Please see the Bid Tabulation relative to Bid Solicitation # 17DPP00135 and the current T1186 Contract (17-FLEET-00179), titled “Exhibit A to Bid Amendment #1” and published under the subject Bid Solicitation’s Attachments tab in NJSTART.

A copy of the current Contract and accompanying documentation may be found on NJSTART by following the instructions provided in Bid Solicitation Section 1.2.

Bid Solicitation Section 1.2 states:

“This is a reprocurement of the products under T1186 – Blueprint/Architect Print Reproduction Services (NJDOT & DPMC). Bidders interested in reviewing the current Contract specifications and pricing information may do so by following the instruction below. Bidders should not rely upon or use data or information from the contract when preparing a response to this Bid Solicitation as this Bid Solicitation addresses the State’s current requirements.

· Go to: www.njstart.gov

· Select “Active Blankets”

· In the search bar, select “Blankets” from the drop down menu

· Enter the T1186 and click “”

· The current Contract list will appear under “Results”

Lastly, requests for copies of previously submitted bids may be made to the Government Records Access Unit by following the instructions found on the following website: State of NJ- Department of the Treasury - Division of Administration - Government Records Access Unit.

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