T1049 Bid Amendment 1 8.6.26~1.docx

MIKIE SHERRILL

Governor State of New Jersey

DEPARTMENT OF THE TREASURY

DIVISION OF PURCHASE AND PROPERTY

PROCUREMENT BUREAU

33 WEST STATE STREET

P. O. BOX 230

TRENTON, NEW JERSEY 08625-0230

AARON BINDER

State Treasurer

DR. DALE G. CALDWELL

Lt. Governor

AMY F. DAVIS, ESQ.

Acting Director https://www.njstart.gov

August 6, 2026

To: All Interested Bidders

Re: Bid Solicitation # 26DPP01318 T1049 - Printing: Title Forms - Universal and Junk for Motor Vehicle Commission

Bid Amendment #1

The following constitutes Bid Amendment #1 to the above referenced Bid Solicitation:

· This Bid Amendment includes answers to questions received by 2 PM EST on July 9, 2026; and

· Please note that for all additions, deletions, clarifications and modifications to the Bid Solicitation, please refer to the Revised Bid Solicitation entitled “T1049 Revised Bid Solicitation 8.6.26”, and

· This Bid Amendment includes additional Bid Solicitation Attachments. The following additional attachments have been uploaded to the “Attachments” tab on NJSTART:

· T1049 Attachment # 5 – Sample Universal Title Form (Front) 8.6.26

· T1049 Attachment # 6 – Sample Universal Title Form (Back) 8.6.26

· T1049 Attachment # 7 – Sample Junk Title Form 8.6.26; and

· The Division has reopened the Question-and-Answer portal on NJSTART until 2 PM EST on August 11, 2026. Bidders are able to submit questions regarding any new additions to the Bid Solicitation/Attachments until this time. Any questions not relating to revisions will not be answered. The Questions received during this period will be answered via a future Bid Amendment.

· An Optional Pre-Quote Conference was held via Teams Meeting on July 2, 2026, in accordance with Bid Solicitation Section 2.5 Optional Pre-Quote Conference. There was one (1) firm in attendance:

· RR Donnelley

It is the sole responsibility of the Bidder to be knowledgeable of all of the additions, deletions, clarifications, and modifications to the Bid Solicitation and/or the New Jersey Standard Terms and Conditions relative to this Bid Solicitation as set forth in all Bid Amendments.

All other instructions, terms, and conditions of the Bid Solicitation shall remain the same.

Bid Solicitation #26DPP01318 T1049 - Printing: Title Forms - Universal and Junk for Motor Vehicle Commission

Revisions

Where applicable, each revision references the appropriate Bid Solicitation section.

· T1049 Attachment # 5 – Sample Universal Title Form (Front) 8.6.26;

· T1049 Attachment # 6 – Sample Universal Title Form (Back) 8.6.26; and

· T1049 Attachment # 7 – Sample Junk Title Form 8.6.26.

Table of Contents Please be advised that the table of contents has been revised to read as follows:

· “ATTACHMENT 1 – Combined State of New Jersey Standard Terms and Conditions (6/3/2025)

· ATTACHMENT 2 – Standard Procurement Checklist and Forms Packet

· ATTACHMENT 3 – Bidder Quote Overview Form

· ATTACHMENT 4 – Bidder Data Sheet/Form

· ATTACHMENT 5 – Universal Title Form (Front) Sample

· ATTACHMENT 6 – Universal Title Form (Back) Sample

· ATTACHMENT 7 – Junk Title Form Sample

· ATTACHMENT 8 – Pre-Quote Conference PowerPoint”

Please refer to the Bid Solicitation titled “T1049 Revised Bid Solicitation 8.6.26”.

General Requirements Please be advised that Bid Solicitation Section 4.1, General Requirements, has been revised to add the following paragraph:

“NOTE: Upon the request of the New Jersey Motor Vehicle Commission (NJMVC), the Contractor shall update the Chief’s signature appearing on any documents, forms, certificates, materials, or related deliverables required under this Contract. All such updates shall be made at no cost to the NJMVC and shall be implemented within the timeframe specified by the NJMVC. The Contractor shall ensure that no disruption in service, production, or delivery occurs as a result of these required updates.”

Please refer to the Bid Solicitation titled “T1049 Revised Bid Solicitation 8.6.26”.

Answers to Questions

Where applicable, each question references the appropriate Bid Solicitation section.

Note: These questions have been paraphrased in the interest of readability and clarity.

Section Reference Question (Bolded) and Answer

A: Please be advised that all Quotes shall be submitted electronically through NJSTART.

A: Yes. Prior to the Quote Opening Deadline, a Bidder should review the documents comprising the submitted Quote to ensure that all of the required documents have been completed and attached. Oftentimes a Quote is deemed non-responsive because a Bidder fails to attach a required form or attaches a blank form. To review a submitted Quote, a Bidder should log into NJSTART and review each document attached to the Quote submission. Instructions on how to review a submitted Quote can be found in the Quick Reference Guide entitled How to Review a Submitted Quote, which is available on the NJSTART Vendor Support Page under Vendor Reference Guides.

A: Bidders are encouraged to begin preparing their bid weeks ahead of the due date. Bidders are also urged to check their NJSTART profile promptly to confirm that their account is accessible and that all forms are current. Access to the NJSTART profile is required to submit a Quote.

The Division anticipates that it may take up to two weeks to process a Bidder’s request for access to their NJSTART profile from the date the request is submitted. Vendors needing help to access their company’s NJSTART profile/account should use the following link: NJSTART Vendor Support Portal.

A: It is recommended that users utilize Microsoft Edge to view PDFs. Certain PDF forms cannot be opened in the Chrome or Firefox built in PDF viewers that are enabled by default. If using Chrome or Firefox it is recommended that the file is downloaded instead by clicking the download button in the upper right-hand corner of the browser after an error message is received. An alternative option is to disable the built in PDF viewers in Chrome or Firefox.

A: As stated in Bid Solicitation Section 2.2, Exceptions to the State of NJ Standard Terms and Conditions (SSTC): “Questions regarding the State of New Jersey Standard Terms and Conditions and exceptions to mandatory requirements MUST be posed during the Electronic Question and Answer period and shall contain the Bidder’s suggested changes and the reason(s) for the suggested change(s).” Moreover, as stated in Bid Solicitation Section 3.11, Bidder proposed terms or conditions that conflict with those contained in the State of New Jersey Standard Terms and Conditions may render a Quote non-responsive.

General Requirements Q: The Solicitation identifies the ordering quantity tiers but does not provide estimated annual usage. Could the State provide the historical annual quantities ordered for both the Universal Title Forms (SS-1) and Junk Title Forms (SS-3) for the past three years?

A: While the State is not able to provide annual quantities of Universal and Junk Title Forms ordered for the last three years, the following quantities are combined totals for Universal and Junk Title Forms ordered in the past three years:

· Universal Title Forms (SS-1) Three (3) year total: 9,372,791

· Junk Title Forms (SS-3) Three (3) year total: 26,000

Title Specifications and Security Features Q: Will the State accept equivalent AAMVA-compliant Level 1, Level 2, and Level 3 security features that provide comparable or enhanced security, even if they differ from the security features currently incorporated into the existing forms?

A: Yes, the State will accept the equivalent AAMVA-1 compliant Level 1, Level 2, and Level 3 security features.

Titles Specifications and Security Features / Section 4.4, Printing Q: To assist bidders in evaluating the specifications and preparing accurate quotations, would the State be willing to provide an electronic image (PDF) of the Universal Title Form (SS-1) and Junk Title Form (SS-3)? If security policies prohibit electronic distribution, would the State consider providing a VOID printed sample of each form for review?

A: Please be advised that the Revised Bid Solicitation includes the addition of the following attachments in reference to Universal and Junk Title Form Samples:

· T1049 Attachment # 5 – Sample Universal Title Form (Front) 8.6.26;

· T1049 Attachment # 6 – Sample Universal Title Form (Back) 8.6.26;

· T1049 Attachment # 7 – Sample Junk Title Form 8.6.26.

These attachments are available on the “Attachments” tab on NJSTART. Please refer to the Bid Solicitation titled “T1049 Revised Bid Solicitation 8.6.26”.

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