Att. 6 T1049 Pre-Quote Conference PowerPoint.pptx

T1049 - Printing: Title Forms – Universal and Junk for Motor Vehicle Commission

26DPP01318

Q&a due by 2pm July 9, 2026 Quotes due by 2pm August 7, 2026 Optional Pre-Quote Conference

Good Morning and Welcome to the Optional Pre-Quote Conference for T1049 - Printing: Title Forms – Universal and Junk for Motor Vehicle Commission.

My name is Kimara Young with the General Services Unit, and on the call with me today is our legal counsel, Denis Kelly, who will be sitting in.

Before we begin, please note that the documents discussed today, which are the Bid Solicitation and Price Sheet, as well as this Power Point Presentation, are all be available online through NJSTART.

*Click* Also, please take this time to note the following two (2) important dates:

Q&A is due by 2pm on July 9, 2026. All questions must be submitted electronically through NJSTART by that date and time.

Quotes are due by 2pm on August 7, 2026. Quotes will not be accepted after this date and time.

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WELCOME & INTRODUCTIONS

Please sign in by entering your name, company, and email in the Microsoft Teams chat window.

Please note this conference is being recorded.

Please identify yourself and the firm you represent prior to asking a question.

Please make sure you are registered in NJSTART, and that your contact information remains current.

NJSTART Vendor email support: njstart@treas.nj.gov NJSTART Vendor phone support – (609) 341-3500 Staffed Monday to Friday 8:30 a.m. to 4:30 p.m.

https://www.state.nj.us/treasury/purchase/vendor.shtml

*Click* At this time, I ask that all parties able to do so, please sign in using the chat window and ask that all parties also make sure that they are muted during this presentation and *Click* note that this Conference is being recorded.

*Click* Please hold all questions until the end. At that time, should you have questions, please state your name and the Agency you represent before asking your question.

*Click* In order to submit a Quote, your firm will need to be registered in NJSTART. If your firm is already, registered, please make sure that all of the information, including contact information, is up to date so you are notified of any new updates. If you need any assistance with our eProcurement website, you can email our NJSTART Vendor Support team at NJSTART@treas.nj.gov. You can also find additional helpful information, such as the Vendor Quick Reference Guide, on our website. Both the email and link can be found on this slide, as well as within the Bid Solicitation.

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PURPOSE & GENERAL INFORMATION

The purpose of this conference is to address procedural questions only regarding the Bid Solicitation and Quote submission requirements.

No questions relating to the Scope of Work or the services or products required in the Bid Solicitation will be addressed. Vendors should utilize the Q&A Tab of the Bid Solicitation in NJSTART to submit those questions electronically.

This is also an opportunity for potential Vendors to partner with other potentials Vendors and/or meet small, woman-owned, minority-owned, veteran-owned, and disabled veteran-owned businesses.

The Bid Solicitation will be reviewed section by section with procedural questions being entertained on that basis.

The purpose of this conference is to discuss procedural and Quote submission requirements only.

*Click* We will not be discussing or answering questions regarding the Scope of Work, which can be found in Section 4 of the Bid Solicitation. Any questions related to the scope of work must be submitted through the Q&A Tab on NJSTART PRIOR to the Q&A deadline of July 9, 2026.

*Click* This Bid Solicitation will be reviewed by section; however, we will not be going over the Bid Solicitation in its entirety. We will try to review some of the most critical topics. Again, please save all questions for the end of the presentation and remember that they should be limited to procedure and Quote submission requirements only.

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BID SOLICITATION AT A GLANCE

Cover page: Submission dates and set-aside requirements Section 1: Introduction and Summary of the Bid Solicitation Section 2: Pre-Quote Submission Information (e-Q&A, exceptions to the SSTC, Bid Amendments) Section 3: Quote Submission Requirements (forms, technical response, State-Supplied Price Sheet Instructions) Section 4: Scope of Work Section 5: General Contract Terms Section 6: Data Security Requirements Section 7: Modifications to the State of New Jersey Standard Terms and Conditions (SSTC) Section 8: Quote Evaluation and Award Section 9: Glossary Attachment 1: State of New Jersey Standard Terms and Conditions

*Click for every Section* The Bid Solicitation consists of ten sections with the inclusion of the cover page. From here I will be moving over to our Bid Solicitation for a moment to go over the sections.

*Go to Bid Solicitation*

State-Supplied Price Sheet – Group #1

This Slide is to show you a quick preview of the T1049 State-Supplied Price Sheet. This slide only shows Group 1. There are two (2) Groups designated on the Price Sheet.

State-Supplied Price Sheet – Group #2

This Slide shows Group 2 on the State-Supplied Price Sheet.

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State-Supplied Price Sheet Instructions Step 1 – The Bidder should enter the Bidder’s name in the field titled “Bidder Name:” located at the top of the State-Supplied Price Sheet.

Step 2 – For Group 1 (Price Lines 1-11) in the “Unit Price Per M (Thousand) Required” Column: The Bidder shall provide a Firm Fixed All-Inclusive Price in US dollars in the corresponding column titled “Unit Cost” on the State-Supplied Price Sheet for all Price Lines (1-11) in order to be considered responsive and eligible for award.

*Note: Firm fixed pricing is all - inclusive of direct cost and indirect costs, including, but not limited to, direct labor costs, overhead, fee or profit, clerical support, equipment, materials, supplies, managerial (administrative) support, all documents, reports, forms, travel, reproduction and any other costs.

Step 3 – For Group 1 (Price Lines 1-11) in the “Delivery Days ARO –See Bid Solicitation” Column: Bidders who wish to suggest an alternative delivery schedule to that referenced in Bid Solicitation Section 5.6 should present their alternative delivery days in the column next to ‘Unit Price’.

*Note: The State Supplied Price Sheet Column Titled “Delivery Days ARO” is optional and only for those proposing an alternative delivery schedule.

Step 4 – For Group 2 (Price Lines 12-22) Paper Price per Centum Weight (CWT) and Lbs. required Columns: The Benchmark Pricing consists of the price per hundredweight (CWT.) and the No. of pounds (# of lbs.) needed to produce each ordering quantity as indicated by the pricing lines. Both components of the “BENCHMARK" (the price per CWT. and the number of lbs.) shall be provided. These BENCHMARK costs for each pricing line, as applicable, shall be submitted with the Bidder’s Quote.

*Note: Group 2 (Price Lines 12-22) are not required to be considered responsive and eligible for award; See Bid Solicitation Section 4.15 Benchmark Paper Pricing Requirements for more information.

This Slide shows the instructions for the State-Supplied Price Sheet. Be advised that this information is also available within the Bid Solicitation.

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PRICE SHEET PITFALLS

Complete all required price lines on the State-Supplied Price Sheet pursuant to the Bid Solicitation instructions or Quote may be deemed non-responsive. Indicate “no charge” if the cost is $0. Do not leave any price line blank.

The State-Supplied Price Sheet must be completed in its entirety with no lines added or removed, or include additional language, assumptions or fees.

Do not make formatting changes to the State-Supplied Price Sheet. If the price line requires a dollar amount, don’t change it to a percentage, or vice versa. If the price line includes 2 decimal places, don’t change the settings to allow 4 decimals.

Confirm that you have completed all tabs on the State-Supplied Price Sheet.

Confirm you have completed the proper version of the State-Supplied Price Sheet; it may have been revised via Bid Amendment.

Submitting a State-Supplied Price Sheet in a format other than the supplied Excel document can lead to a price sheet being deemed non-responsive when the information in a cell cannot be confirmed by the Bureau.

The following is a list of Price Sheet Pitfalls:

Please, make sure all required price lines have been completed on the Price Sheet, or the Quote may be deemed non-responsive. If the cost is $0, indicate “no charge”. Do not leave any price lines blank.

*Click* Do not make any changes to formatting on the Price Sheet, including language and the addition or removal of price lines.

Confirm that the Price Sheet you’ve completed is the proper version as it may have been revised on NJSTART.

*Click* Please note that after the Q&A period, answers will be posted via Amendment in NJSTART, and if necessary, a revised Bid Solicitation or price sheets will be posted as well. Please make sure your firm is filling out and submitting the latest version of the price sheet, and that you are taking into account all the changes in the Bid Solicitation, if there are any.

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HELPFUL TIPS & REMINDERS

Review Bid Solicitation in its entirety and submit any questions prior to the deadline including exceptions to the SSTC. Updated documents will be posted in NJSTART and should be reviewed as posted.

Submit Quotes on time addressing all mandatory requirements (designated by “shall”) including forms. Quotes missing mandatory requirements may be deemed non-responsive. Not submitting requested information (“should”) may impact the technical evaluation score.

When submitting a Quote through NJSTART, do not use any symbols (i.e., #, @, $, &, *) in the filename as this may prevent the Quote from being properly uploaded. Uploaded files must be compatible with Microsoft Office and/or Adobe software applications. DO NOT UPLOAD files with extensions such as .zip, .numbers, or .pages.

Be advised that this is NOT a Waiver or Delegated Purchasing Authority (“DPA”) procurement. The Quote may not be emailed, faxed, or hand-delivered. The Quote may only be submitted through NJSTART.

Do not select “No Bid” on the NJSTART “General Tab” unless you are not intending to submit a bid. Your bid will not appear in the Bid Tab if this option is selected.

These are some Helpful Tips & Reminders:

Please make sure to review the Bid Solicitation in its entirety and submit any questions before the deadline. Any revisions to documents will be posted on NJSTART for public viewing.

*Click* Do not use any symbols when submitting a Quote through NJSTART as files may not upload properly.

*Click* Also, Make sure to submit Quotes on time, meeting all mandatory requirements including forms, or the Quote may be deemed non-responsive. Again, please note that where the text says that a Bidder should do something, it is strongly recommended. If the text says shall or must, it is a mandatory requirement. Failure to do something that is a ‘shall’ or must can result in your Quote being deemed non-responsive.

*Click* Please note that this is Not a waiver or for DPA (Delegated purchasing authority)and should be submitted only through NJSTART. Please don’t select ‘No Bid’ on the NJSTART General Tab unless you will not be submitting a bid.

Finally, the Price Sheet must be completed in its entirety, to the specifications noted in the Bid Solicitation’s Price Sheet Instructions, with no lines added or removed, or additional language or fees referenced.

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OTHER HELPFUL TIPS

Examples of additional language may deem a quote non-responsive:

Vendor accepts all terms and conditions of this Bid Solicitation with the following additional language: Section X - Agree, as it applies to changes that impact administrative fees as outlined in this provision, provided that Vendor reserves the right to modify Contracted Terms based on changes by the State.

Vendor’s Quote is only valid for XX days.

Vendor reserves the right to charge additional fees for services that require extensive time and effort.

This Quote is a nonbinding expression of interest only and is not intended to create a binding commitment on either party unless and until a definitive agreement has been executed between the parties.

This Quote may include statements regarding plans for future products and services, or future versions of existing products and services. Any such statements are provided solely for your general information and are not part of this Quote unless specifically stated in writing in this Quote.

Here are some other helpful tips.

Unless it was previously addressed in the Q&A period, do not submit any terms and conditions that contradict or attempt to add or modify the terms and conditions of the Bid Solicitation.

*Click* Do not state that your Bid is only valid for a certain number of days or mention any fees that were not included in the Price Sheet.

*Click* Do not state that your Quote is non-binding and is only an expression of interest;

*Click* Do not mention future products or services.

Basically, if we didn’t request or require it, and it wasn’t addressed during Q&A, Please DO NOT INCLUDE IT WITH YOUR QUOTE! Doing any of these things may result in your Quote being deemed non-responsive.

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*Screen Shot 1* This slide is a screen shot of the Division of Purchase and Property’s website. You can access this site by going to www.nj.gov/treasury/purchase. You can also follow the links located in the Bid Solicitation.

Below the title Division of Purchase and Property is a line of tab in blue. You can locate the forms requested on the Bid Solicitation by clicking into the ‘Forms” tab, located next to the Public Information drop down tab.

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*Screen Shot 2* Once you click on the ‘Forms’ tab, this is what the page should look like what it comes up.

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*Screen Shot 3* Finally, this is a front page screen shot of our e-procurement website, NJSTART, which can be found at www.njstart.gov. From this page you can search for all Open Bids and Active Contracts.

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Questions?

Procedural questions only please. All Scope of Work related questions should be addressed electronically during Q&A.

State your name and the Agency/Company you represent before asking your question.

I understand that that may have been a lot to take in. At this time I would like to extend the invitation for any procedural questions. Please remember that questions regarding the Scope of Work will not be answered at this time and should be submitted electronically on NJSTART before the Q&A deadline.

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THANK YOU FOR ATTENDING

Q&A due by 2pm July 9, 2026

Quotes due by 2pm August 7, 2026

If that’s all, I thank you for attending today’s Pre-Quote Conference. A reminder that Q&A will close at 2pm on July 9, 2026, and that Quotes are due by 2pm on August 7, 2026.

I advise not waiting until just before the cut off time just in case you run into any system or internet troubles.

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