T0717 Bid Amendment 1 QA 8.18.25.docx
DOCX document 79 KB Posted
- Solicitation number
- 25DPP01177
- Issued by
- New Jersey
About this file
This document is a Bid Amendment for Bid Solicitation #25DPP01177 issued by the New Jersey Department of the Treasury, Division of Purchase and Property, concerning a partial reprocurement of portion-controlled food items for Distribution and Support Services (DSS). The solicitation seeks competitive quotes for 20 individual food portion items across four groups (jellies, salad dressings, condiments, and table syrups) with an additional Parmesan cheese line item. The bid is scheduled for quote submission on September 3, 2025, with a base contract term of four years and potential extensions up to three additional years. The estimated total order quantity is approximately 226,640 cases, with bidders required to quote on all price lines within a selected group to be considered responsive.
Pricing will be evaluated based on the lowest total price for each group, with provisions for potential price adjustments after contract award upon justification and documentation. Contractors must adhere to strict delivery guidelines, including packaging standards and ensuring products have at least two-thirds of their total shelf life remaining upon delivery. The procurement will be administered through the NJSTART eProcurement system, with successful contractors subject to quarterly sales reporting and a 1% Procurement Efficiency Program Fee. Bidders must complete comprehensive procurement forms, including ownership disclosures and compliance certifications, with potential consequences for incomplete or false submissions including contract default, suspension, or debarment from future state bidding opportunities.
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Other files
| File | Type | Posted |
|---|---|---|
| T0717 Bidder Data Form.pdf | ||
| T0717 25DPP01177 State-Supplied Price Sheet 7.24.25~1.xlsx | XLSX spreadsheet | |
| T0717 Exhibit B to Bid Amendment 1 Bid Tabulation.xlsx | XLSX spreadsheet | |
| T0717 Attachment 1- State of New Jersey Standard Terms and Conditions.pdf | ||
| T0717 Attachment 2 Standard Procurement Forms Packet.pdf | ||
| T0717 25DPP01177 Bid Solicitation - Partial Reprocurement 7.23.25~1.docx | DOCX document | |
| T0717 Exhibit A to Bid Amendment 1.xlsx | XLSX spreadsheet |
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Text version
PHILIP D. MURPHY
Governor State of New Jersey
DEPARTMENT OF THE TREASURY
DIVISION OF PURCHASE AND PROPERTY
PROCUREMENT BUREAU
33 WEST STATE STREET
P. O. BOX 230
TRENTON, NEW JERSEY 08625-0230
ELIZABETH MAHER MUOIO
State Treasurer
TAHESHA L. WAY
Lt. Governor
AMY F. DAVIS, ESQ.
Acting Director https://www.njstart.gov
August 18, 2025
To: All Interested Bidders
Re: Bid Solicitation # 25DPP01177 T0717 Portion Controlled Food Items for Distribution and Support Services (DSS) - Partial Reprocurement
Quote Submission Due Date: September 3, 2025 (2:00 p.m. Eastern Time)
Bid Amendment #1
The following constitutes Bid Amendment #1 to the above referenced Bid Solicitation:
· Answers to questions from the Electronic Question and Answer Period that concluded on August 7, 2025;
· The addition of T0717 Exhibit A to Bid Amendment #1; and
· The addition of T0717 Exhibit B to Bid Amendment #1 Bid Tabulation.
It is the sole responsibility of the Bidder to be knowledgeable of all of the additions, deletions, clarifications, and modifications to the Bid Solicitation and/or the New Jersey Standard Terms and Conditions relative to this Bid Solicitation as set forth in all Bid Amendments.
All other instructions, terms, and conditions of the Bid Solicitation shall remain the same.
Bid Solicitation #25DPP01177 T0717 Portion Controlled Food Items for DSS- Partial Reprocurement Answers to Questions
Where applicable, each question references the appropriate Bid Solicitation section.
| # |
| Bid Solicitation |
Section Reference Question (Bolded) and Answer
| 1 |
| Quote Submission |
| Question: Please confirm a Bidder may deliver a hardcopy quote instead of submitting a response electronically. |
Answer: Please be advised that all Quotes shall be submitted electronically through NJSTART.
| 2 |
| Quote Submission |
| Question: Should I check that I have properly completed and attached all of the required documents with my submitted Quote? |
Answer: Yes. Prior to the Quote Opening Deadline, a Bidder should review the documents comprising the submitted Quote to ensure that all of the required documents have been completed and attached. Oftentimes a Quote is deemed non-responsive because a Bidder fails to attach a required form or attaches a blank form. To review a submitted a Quote, a Bidder should log into T and review each document attached to the Quote submission. Instructions NJSTART on how to review a submitted Quote can be found in the Quick Reference Guide entitled How to Review a Submitted Quote, which is available on the NJSTART Vendor Support Page under Vendor Reference Guides.
| 3 |
| PDF Documents |
| Question: When trying to open a Portable Document Format (PDF), I am receiving an error message and am unable to access the PDF. How should I proceed? |
Answer: It is recommended that users utilize Microsoft Edge to view PDFs. Certain PDF forms cannot be opened in the Chrome or Firefox built in PDF viewers that are enabled by default. If using Chrome or Firefox it is recommended that the file is downloaded instead by clicking the download button in the upper right-hand corner of the browser after an error message is received. An alternative option is to disable the built in PDF viewers in Chrome or Firefox.
| 4 |
| Exceptions |
| Question: Will the State allow Bidders to take exception to any of the Standard Terms and Conditions? |
Answer: As stated in Bid Solicitation Section 2.2, Exceptions to the State of NJ Standard Terms and Conditions (SSTC):
“Questions regarding the State of New Jersey Standard Terms and Conditions and exceptions to mandatory requirements MUST be posed during the Electronic Question and Answer period and shall contain the Bidder’s suggested changes and the reason(s) for the suggested change(s).” Moreover, as stated in Bid Solicitation Section 3.11, Bidder proposed terms or conditions that conflict with those contained in the State of New Jersey Standard Terms and Conditions may render a Quote non-responsive.”
| 5 |
| State-Supplied Price Sheet |
| Question: Do I have to complete all of the required fields on the state-Supplied Price Sheet for each price line bid? |
Answer: Yes.
| 6 |
| State-Supplied Price Sheet |
| Question: Do I have to initial each price line bid on the State-Supplied Price Sheet? |
Answer: Yes.
| 7 |
| Group Awards |
| Question: If I bid on any of the Groups 1, 2, 3, or 4, do I have to bid on all price lines within the group to be considered for an award? |
Answer: Yes, as stated in Bid Solicitation Section 1.1, Groups 1, 2, 3, and 4, are designated as "all or none" groups, meaning the Bidder must bid on all lines within the group in order to be considered for award of that specific group. If a Bidder fails to bid on all lines within the group, their Quote shall be considered non-responsive for that group. If a brand/product bid on a price line within the group is deemed non-responsive, the entire group that price line item is part of will be deemed non-responsive, as these price lines were grouped to create a single award, with the intent that all price lines in the group will be awarded.
| 8 |
| Section 1.2 Background |
| Question: May we please have the previous full bid award for this bid? |
Answer: Yes. Please see the award summary for the current T0717 Contract, which is titled “T0717 Exhibit A to Bid Amendment #1” and published under the subject Bid Solicitation’s Attachments tab in NJSTART.
| 9 |
| Section 6.1 |
New Jersey State Standard Terms & Conditions Question: How will the State handle price increases due to tariffs?
Answer: Price adjustments may be considered following Contract award. Price adjustments may be requested pursuant to New Jersey State Standard Terms and Conditions Section 6.1 which states: "In an exceptional situation the State may consider a price adjustment. Requests for price adjustments must include justification and documentation.”
Bidders are reminded that Bid Solicitation Section 3.36 (State-Supplied Price Sheet Instructions) states, in pertinent part:
“Each Bidder is required to hold its prices firm through issuance of the Contract.”
| 10 |
| Section 6.1 |
New Jersey State Standard Terms & Conditions Question: Will the state allow for price increases due to tariffs and/or manufacturer increases?
Answer: Please refer to the answer provided in Question 9 above.
| 11 |
| Section 5.1 Contract Term and Extension Option |
| Question: What is the length of this bid? |
Answer: Bid Solicitation Section 5.1, states in pertinent part, (emphasis in bold):
The base term of this Contract shall be for a period of four (4) years.
Question: Will any extensions be mutual?
Answer: Yes, any contract extension will be by mutual written consent between the Director of the Division of Purchase and Property and the contractor.
Bid Solicitation Section 5.1 states in pertinent part (emphasis added in bold):
“This Contract may be extended up to three (3) years with no single extension exceeding one (1) year, by the mutual written consent of the Contractor and the Director at the same terms, conditions, and pricing at the rates in effect in the last year of this Contract or rates more favorable to the State.”
| 12 |
| Bid Tabulation |
| Question: Can you please post the complete bid tabulations from the last bid? |
Answer: Yes. Please see the complete Bid Tabulation from T0717 Bid Solicitation # 18DPP00261, which is titled “T0717 Exhibit B to Bid Amendment #1 - Bid Tabulation” and published under the subject Bid Solicitation’s Attachments tab in NJSTART.
| 13 |
| Section 6.1 |
New Jersey State Standard Terms & Conditions Question: How do we submit price increases and under what circumstances will the state allow price increases?
Answer: Price increases may be requested at any time after the Contract award. The State will consider all reasonable price increase requests. A contractor must provide a written request for the price increase with justification and any documentation supporting the requested price increase. Any request for a price increase must be e-mailed to the Procurement Specialist of record for the T0717 procurement. The Procurement Specialist’s information will be listed under the contract in NJSTART. All price increases are reviewed and approved by the Division’s Pricing Analyst and, upon approval, are documented in the form of a Contract change order and Contract Amendment which are published in NJSTART under the Contract’s Attachments tab. The Contractor cannot offer the increased pricing until it is approved by the Division through a change order in NJSTART.
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