T0704 Pre-Quote Conference~5.pptx

Optional Pre-Quote Conference T0704 – Vehicle Collision Repairs for Dept. of the Treasury and Division of State Police

20DPP00539

Q&a due by 2pm March 3, 2021 Quotes due by March 30, 2021

WELCOME & INTRODUCTIONS

Please identify yourself and the firm you represent when prompted during roll-call so that you are properly logged for attending the conference.

Please mute your phone at all times unless speaking.

Please identify yourself and the firm you represent prior to asking a question.

Please make sure you are registered in NJSTART, and that your contact information remains current.

NJSTART Vendor email support: njstart@treas.nj.gov https://www.state.nj.us/treasury/purchase/vendor.shtml

PURPOSE & GENERAL INFORMATION

The purpose of this conference is to only address procedural questions regarding the Bid Solicitation and Quote submission requirements.

No questions relating to the Scope of Work or the services or products required in the Bid Solicitation will be addressed. Vendors must utilize the Q&A Tab of the Bid Solicitation in NJSTART to submit those questions electronically.

The Bid Solicitation will be reviewed section by section with procedural questions being entertained on that basis.

BID SOLICITATION AT A GLANCE

Cover page: Submission dates and set-aside requirements Section 1: Purpose, background, Q&A and exceptions, Bid Amendments, Quote content, support Section 2: Definitions Section 3: Scope of Work Section 4: Quote submission requirements including forms, technical approach, schedules, draft plans, resumes, firm experience, financial capability, and price sheet, as well as additional terms and prohibition on conflicting terms and conditions Section 5: Contractual language including term, staff substitutions, ownership of materials, additional work, supplemental indemnification

BID SOLICITATION AT A GLANCE

Section 6: Evaluation criteria, clarifications, best and final offer Section 7: Pre-award requirements Section 8: State Contract Manager Section 9: Standard Terms and Conditions

Reminders Review Bid Solicitation in its entirety and submit any questions prior to the deadline including exceptions. Updated documents will be posted in NJSTART and should be reviewed as posted.

Submit Quotes on time addressing all mandatory requirements including forms, or Quote may be deemed non-responsive. “Shall” denotes a mandatory requirement; however, not submitting requested information (“should”) could impact technical score Price Sheet must be completed in its entirety with no lines added or removed, or additional language or fees referenced

Vendor {Bidder} Checklist OFFER AND ACCEPTANCE PAGE (Bid Solicitation §4.4.1.1) OWNERSHIP DISCLOSURE FORM (Bid Solicitation §4.4.1.2.1) SUBCONTRACTOR UTILIZATION PLAN (Bid Solicitation §4.4.1.3) The Vendor MUST consult the Division of Revenue and Enterprise Services at 609-292-2146 for information regarding registered small businesses and/or disabled veteran businesses.

SMALL BUSINESS REGISTRATION FOR PARTIAL SET-ASIDE BLANKET P.O. (See Bid Solicitation Section §4.4.1.4)

STATE-SUPPLIED PRICE SHEET

PART 1: FORMS, REGISTRATIONS AND CERTIFICATIONS THAT MUST BE SUBMITTED

BY THE VENDOR WITH THE QUOTE

Vendor {Bidder} Checklist DISCLOSURE OF INVESTIGATIONS AND OTHER ACTIONS INVOLVING VENDOR (Bid Solicitation §4.4.2.2) DISCLOSURE OF INVESTMENT ACTIVITIES IN IRAN FORM (Bid Solicitation §4.4.2.3) PROOF OF BUSINESS REGISTRATION. You may register your business HERE or obtain a copy of the Business Registration Certificate HERE.

CERTIFICATE OF INSURANCE / ACORD

TWO-YEAR CHAPTER 51/EXECUTIVE ORDER 117 VENDOR CERTIFICATION AND DISCLOSURE OF POLITICAL CONTRIBUTIONS (Bid Solicitation §7.1.1) AFFIRMATIVE ACTION COMPLIANCE (Bid Solicitation §7.1.3) Submit one of the following:

PART 2: FORMS, REGISTRATIONS AND CERTIFICATIONS THAT SHOULD BE SUBMITTED BY THE VENDOR

WITH THE QUOTE. THESE FORMS MUST BE SUBMITTED PRIOR TO THE AWARD OF THE MASTER

BLANKET PURCHASE ORDER.

NEW JERSEY CERTIFICATE OF EMPLOYEE INFORMATION REPORT

FEDERAL LETTER OF APPROVAL VERIFYING A FEDERALLY APPROVED OR SANCTIONED

AFFIRMATIVE ACTION PROGRAM (Dated within 1 year of the Quote submission)

AFFIRMATIVE ACTION EMPLOYEE INFORMATION REPORT (FORM AA302)

G. SOURCE DISCLOSURE FORM (Bid Solicitation §4.4.2.4 and 7.1.2) H. COOPERATIVE PURCHASING FORM (Bid Solicitation §4.4.6)

State-Supplied Price Sheet Vehicle Collision Repairs See Section 4.4.5.2, State-Supplied Price Sheet Instructions, for directions The State-Supplied Price Sheet has been divided by Region, with the following two (2) award groups per Region:

Both award groups in each region consist of two (2) price lines each. Vendors {Bidders} must provide firm-fixed unit pricing for each year (Year 1, Year 2, and Year 3) for both mandatory price lines of an award group in order to be eligible for award of that group in the region bid upon.

The two (2) mandatory price lines for each award group consist of the following:

Any changes or alterations to the State-Supplied Price Sheet may result in the Vendor’s {Bidder’s} Quote being deemed non-responsive.

Be advised that projected volumes are estimates only

PRICE SHEET PITFALLS

Complete all required price lines on the Price Sheet, or Quote may be deemed non-responsive. Indicate “no charge” if the cost is $0. Do not leave any price lines blank.

Do not make formatting changes to the Price Sheet. If the price line requires a dollar amount, don’t change it to a percentage, or vice versa. If the price line includes 2 decimal places, don’t change the settings to allow 4 decimals.

Do not add additional language, assumptions, or fees on the Price Sheet. Do not add or remove any price lines.

Confirm you have completed the proper version of the Price Sheet; it may have been revised via Bid Amendment.

OTHER HELPFUL TIPS

Do NOT include language such as this:

Vendor accepts all terms and conditions of this Bid Solicitation with the following additional language: Section X - Agree, as it applies to changes that impact administrative fees as outlined in this provision, provided that Vendor reserves the right to modify Contracted Terms based on changes by the State.

Vendor reserves the right to charge additional fees for services that require extensive time and effort.

This Quote is a nonbinding expression of interest only and is not intended to create a binding commitment on either party unless and until a definitive agreement has been executed between the parties.

This Quote may include statements regarding plans for future products and services, or future versions of existing products and services. Any such statements are provided solely for your general information and are not part of this Quote unless specifically stated in writing in this Quote.

THANK YOU FOR ATTENDING

Q&A due by 2pm March 3, 2021

Quotes due by 2pm March 30, 2021 image6.tmp image7.tmp image8.png image9.png image2.png image3.png image4.png image5.png