T0640 Pre-Quote Conference Presentation 9.9.22~2.pptx

Optional Pre-Quote Conference T0640 – Chain Link, Wooden, Vinyl, and Ornamental (Install & Replace)

23DPP00816

Q&a due by 2pm September 23 Quotes due by 2pm November 29

WELCOME & INTRODUCTIONS

Please identify yourself and the firm you represent when prompted during roll-call so that you are properly logged for attending the conference.

Please mute your phone at all times unless speaking.

Please identify yourself and the firm you represent prior to asking a question.

Please make sure you are registered in NJSTART, and that your contact information remains current.

NJSTART Vendor email support: njstart@treas.nj.gov https://www.state.nj.us/treasury/purchase/vendor.shtml

PURPOSE & GENERAL INFORMATION

The purpose of this conference is to only address procedural questions regarding the Bid Solicitation and Quote submission requirements.

No questions relating to the Scope of Work or the services or products required in the Bid Solicitation will be addressed. Vendors must utilize the Q&A Tab of the Bid Solicitation in NJSTART to submit those questions electronically.

The Bid Solicitation will be reviewed section by section with procedural questions being entertained on that basis.

BID SOLICITATION AT A GLANCE

Cover page: Submission dates and set-aside requirements Section 1: Purpose and intent, background Section 2: Pre-quote Submission information, Q&A and exceptions to the State Standard Terms and Conditions, Bid Amendments Section 3: Quote submission requirements including forms, Public Works Contractor Registration, and State Price Sheet Instructions Section 4: Scope of Work – Requirements of the Contractor Section 5: General Contract Terms, Extension Option, Transition, ownership of material, and substitution of staff Section 6: Data security requirements. Not applicable to this Bid Solicitation.

Section 7: Modifications to the State Standard Terms and Conditions Section 8: Evaluation criteria, clarifications, best and final offers Section 9: Glossary

BID SOLICITATION AT A GLANCE

Reminders Review Bid Solicitation in its entirety and submit any questions prior to the deadline including exceptions. Updated documents will be posted in NJSTART and should be reviewed as posted.

Submit Quotes on time addressing all mandatory requirements including forms, or Quote may be deemed non-responsive. “Shall” denotes a mandatory requirement; however, not submitting requested information (“should”) could impact technical score Price Sheet must be completed in its entirety with no lines added or removed, or additional language or fees referenced

PRICE SHEET PITFALLS

Complete all required price lines on the Price Sheet, or Quote may be deemed non-responsive. Indicate “no charge” if the cost is $0. Do not leave any price lines blank.

Do not make formatting changes to the Price Sheet. If the price line requires a dollar amount, don’t change it to a percentage, or vice versa. If the price line includes 2 decimal places, don’t change the settings to allow 4 decimals.

Do not add additional language, assumptions, or fees on the Price Sheet. Do not add or remove any price lines.

Confirm you have completed the proper version of the Price Sheet; it may have been revised via Bid Amendment.

OTHER HELPFUL TIPS

Do NOT include language such as this:

Vendor accepts all terms and conditions of this Bid Solicitation with the following additional language: Section X - Agree, as it applies to changes that impact administrative fees as outlined in this provision, provided that Vendor reserves the right to modify Contracted Terms based on changes by the State.

Vendor reserves the right to charge additional fees for services that require extensive time and effort.

This Quote is a nonbinding expression of interest only and is not intended to create a binding commitment on either party unless and until a definitive agreement has been executed between the parties.

This Quote may include statements regarding plans for future products and services, or future versions of existing products and services. Any such statements are provided solely for your general information and are not part of this Quote unless specifically stated in writing in this Quote.

State-Supplied Price Sheet Fence: Chain Link, Wooden, Vinyl, and Ornamental See Section 3.19, State Price Sheet Instructions, for directions Three Regions: North, Central, and South.

Pricing must be submitted for ALL price lines in a Category (I, II, III, and IV), including all Types in a Category.

Bidders may bid on one Category or more in addition to Category IV – Preventative Maintenance, but MUST submit pricing for all price lines in that Category. Failure to submit pricing for all price lines in a Category will result in the Quote being deemed non-responsive for that Category. Bidders may submit pricing for more than one Region.

Bidders cannot bid solely on Category IV – Preventative Maintenance.

Be advised that projected annual quantities are estimates only.

Any changes or alterations to the State-Supplied Price Sheet may result in the Bidder’s Quote being deemed non-responsive.

THANK YOU FOR ATTENDING

Q&A due by 2pm September 23

Quotes due by 2pm November 29 image6.tmp image7.tmp image8.png image9.png image2.png image3.png image4.png image5.png