T0640 Amendment 2 QA~1.docx

PHILIP D. MURPHY

Governor State of New Jersey

DEPARTMENT OF THE TREASURY

DIVISION OF PURCHASE AND PROPERTY

PROCUREMENT BUREAU

33 WEST STATE STREET

P. O. BOX 230

TRENTON, NEW JERSEY 08625-0230

ELIZABETH MAHER MUOIO

State Treasurer

SHEILA Y. OLIVER

Lt. Governor

AMY F. DAVIS

Acting Director https://www.njstart.gov

December 1, 2022

To: All Interested Bidders

Re: Bid Solicitation # 23DPP00816 T0640 - Fence: Chain Link, Wooden, Vinyl, and Ornamental (Install & Replace) Original Quote Submission Due Date: December 13, 2022 (2:00 p.m. Eastern Time) Bid Amendment #2

The following constitutes Bid Amendment #2 to the above referenced Bid Solicitation:

· This Bid Amendment includes answers to questions;

· Revised State-Supplied Price Sheets for the North, Central, and South Region, have been included as part of this Bid Amendment. All Bidders MUST submit the Revised North, Central, and/or South State-Supplied Price Sheet as part of its Quote. Modifications to the North, Central, and South Region State-Supplied Price Sheets include:

· Removed Price Lines that specified “with safety” and added Lane Closure Inclusive of Safety-Related Set Up Price Lines;

· Removed language within State-Supplied Price Sheets that read “**Price used to rank Quotes in accordance with Bid Solicitation Section 8.9.2.”;

· Revised quantities to reflect Price Sheet changes.

· Please note that for all additions, deletions, clarifications and modifications to the Bid Solicitation, please refer to the Revised Bid Solicitation titled “T0640 REVISED Bid Solicitation”. Modifications include, but are not limited to:

· Corrected language within Section 3.8, Small Business Set-Aside Contracts, and 8.16, Contract Award, from two (2) awards set-aside for Small Business Enterprises (SBE) to one (1) award set-aside for SBEs for each Category for each Region. This is now consistent with Section 1.1, Purpose and Intent;

· Corrected language within Section 4.10, Category IV – Preventative Maintenance and Emergency Service Requests, so that Preventative Maintenance applies to Categories I, II, and III;

· Corrected the date of the State of New Jersey Standard Terms and Conditions referenced in the Glossary;

· Removed Section 3.13.11, State of New Jersey Security Due Diligence Third-Party Information Security Questionnaire, language and requirement;

· Updated language in Section 4.17.2, Roadway Lane Closure;

· Updated Section 5.11, Reporting and Supplier Convenience Fee, language; and

· Updated all referenced Price Lines to correspond with the Revised Price Sheets.

· An updated Standard Procurement Forums Packet has been included as part of this Bid Amendment;

· An Optional Pre-Quote Conference was held on September 16, 2022, in accordance with Bid Solicitation Section 1.5, Optional Pre-Quote Conference. The following firms were identified as attendees for the optional Pre-Quote Conference:

· Consolidated Steel & Aluminum Fence Co., Inc.; and

· EB Fence LLC.

· Please note that the Division’s website has been updated. If you are unable to access a web address link directly from the Bid Solicitation, please refer to the following web address links:

· NJSTART Vendor Support Page/QRGs: https://www.state.nj.us/treasury/purchase/vendor.shtml

· Division of Purchase and Property Main Page: https://www.state.nj.us/treasury/purchase/

· Division of Purchase and Property Forms Page: https://www.state.nj.us/treasury/purchase/forms.shtml

· New Jersey Business Ethics Guide: https://www.state.nj.us/treasury/purchase/ethics.shtml.

It is the sole responsibility of the Bidder to be knowledgeable of all of the additions, deletions, clarifications, and modifications to the Bid Solicitation and/or the New Jersey Standard Terms and Conditions relative to this Bid Solicitation as set forth in all Bid Amendments.

All other instructions, terms, and conditions of the Bid Solicitation shall remain the same.

Bid Solicitation #23DPP00816 Bid Solicitation T0640 Fence: Chain Link, Wooden, Vinyl, and Ornamental (Install & Replace) Answers to Questions

Where applicable, each question references the appropriate Bid Solicitation section.

Section Reference Question (Bolded) and Answer

PDF Documents

When trying to open a Portable Document Format (PDF), I am receiving an error message and am unable to access the PDF. How should I proceed??

It is recommended that users utilize Microsoft Edge to view PDFs. Certain PDF forms cannot be opened in the Chrome or Firefox built in PDF viewers that are enabled by default. If using Chrome or Firefox it is recommended that the file is downloaded instead by clicking the download button in the upper right-hand corner of the browser after an error message is received. An alternative option is to disable the built in PDF viewers in Chrome or Firefox.

Quote Submission Should I check that I have properly completed and attached all of the required documents with my submitted Quote?

Yes. Prior to the Quote Opening Deadline, a Bidder should review the documents comprising the submitted Quote to ensure that all of the required documents have been completed and attached. Oftentimes a Quote is deemed non-responsive because a Bidder fails to attach a required form or attaches a blank form. To review a submitted a Quote, a Bidder should log into NJSTART and review each document attached to the Quote submission. Instructions on how to review a submitted Quote can be found in the Quick Reference Guide entitled How to Review a Submitted Quote, which is available on the NJSTART Vendor Support Page under Vendor Reference Guides.

Quote Submission

Please confirm a Bidder may deliver a hardcopy quote instead of submitting a response electronically.

In light of the dangers posed by the COVID-19 virus outbreak and the declaration by the World Health Organization of a global pandemic and Governor Murphy Executive Orders (https://www.state.nj.us/infobank/eo/056murphy/approved/eo_archive.html), which declared both a Public Health Emergency and State of Emergency, please be advised that all Quotes shall be submitted electronically through NJSTART.

Exceptions

Will the State allow Bidders to take exception to any of the Standard Terms and Conditions?

As stated in Bid Solicitation Section 2.2, Exceptions to the State of NJ Standard Terms and Conditions (SSTC): "Questions regarding the State of New Jersey Standard Terms and Conditions and exceptions to mandatory requirements MUST be posed during the Electronic Question and Answer period and shall contain the Bidder's suggested changes and the reason(s) for the suggested change(s)."

1.2 Background Is this a new bid for an existing contract?

Yes, this is the reprocurement of the services under T0640 – Fence: Chain Link, Rock Fall, Wooden, Vinyl, and Ornamental (Install & Replace).

Please refer to Revised Bid Solicitation Section 1.2, Background, for additional information.

1.3 Background Where can the current contract be found?

The current Contract may be found on the NJSTART.gov website. Please see Revised Bid Solicitation Section 1.2, Background, for instructions on searching for the current Blanket P.O.s.

4.5 Category I – Standard Chain-Link Fencing 4.7 Category I – Type II – Specialty Fencing and Installation 4.9.3 Description of Category III – Types I, II, III, and VI 4.13 Minimum Call-Out Order 4.17.2 Roadway Lane Closure and State-Supplied Price Sheet

(a) Will there be a Minimum Call-Out for all items that include safety?

(b) How is the contractor supposed to spread that cost over an unknown amount of work?

(a) In accordance with Section 4.13, Minimum Call-Out Order, the minimum call-out will be $500.00 per location for one or a combination of items listed in the Bid Solicitation. The location will include areas within the same site property.

(b) Estimated quantities, based on estimated annual number of projects, are provided in the Revised State-Supplied Price Sheets. Please be advised that these numbers are estimates only and the State makes no guarantee of work volume.

4.8.4 Type IV – Installation and Repair of Motorized Automatic Fence Gates What type of automatic gate operators will be serviced or installed. There are various types.

The specific type of automatic gate operators will be determined by the Using Agency. Please see Revised Bid Solicitation Section 4.8.4, Type IV – Installation and Repair of Motorized Automatic Fence Gates, for additional information.

4.9.3 Descriptions of Category III – Types I, II, III, VI, and V and 4.9.3.3 Type III – Framing

Is the removal of damaged posts to be included in Category III - Type III – Framing items?

Yes, the removal of damaged posts is included in Category III.

4.10 Preventative Maintenance What does the preventative maintenance refer to? Automatic gate Operators? Please clarify.

Preventative Maintenance, as defined in Section 9.3, Contract-Specific Definitions, of the Revised Bid Solicitation, shall include, but not be limited to, periodic inspection, testing, cleaning, lubrication, adjustment, parts replacement, and repairs to keep the systems and equipment in optimum operating condition.

Preventative Maintenance applies to all Categories and is not exclusive to Motorized Automatic Fence Gates. Please see Revised Bid Solicitation Section 4.10, Preventative Maintenance, for additional information.

8.16 Contract Award What basis will the Contract be awarded on? Can Treasury please elaborate?

The State intends to make multiple Blanket P.O. awards in accordance with Section 3.8, Small Business Set-Aside Contracts, with one (1) award set-aside for Small Business Enterprises (SBE) for each Category for each Region. Should an SBE business not bid or be responsive within a Category, the State may award to the next qualifying Bidder, including non-SBE classified Bidders. See Revised Bid Solicitation Section 8.16, Contract Award, for additional information.

State-Supplied Price Sheet

(a) For Price Lines #210-225 of the previous Central Region State-Supplied Price Sheet (now Price Lines #191-198 of the Revised Central Region State-Supplied Price Sheet), would those Price Lines be installation of top and bottom tension wire?

(b) If top rail is requested, would the price for Price Lines #191-198 of the Revised Central Region State-Supplied Price Sheet), be used and also the price for Price Lines #199 and #200 of the Revised Central Region State-Supplied Price Sheet?

(a) Yes, the below Price Lines of the Revised State-Supplied Price Sheets shall be for the complete installation of various chain link fences, including the installation of tension wire.

North Region – Price Lines #4-11;

Central Region – Price Lines #191-198; and South Region – Price Lines #378-385.

(b) Yes, the installation of the top rail shall be paid in addition to the Price Lines referenced in part (a) of this answer. The installation of top rails are indicated in the below Price Lines of the Revised State-Supplied Price Sheets:

North Region – Price Lines #12 and #13;

Central Region – Price Lines #199 and #200; and South Region – Price Lines #386 and #387.

(a) For Price Line #293 of the previous Central State-Supplied Price Sheet, please explain how Price Lines #251-288 (now Price Lines #213-250 of the Revised Central State-Supplied Price Sheet) are Eligible for Payment & Paid Hourly.

(b) Does this again include Safety or a Lane Closure?

(a) The below Price Lines of the previous State-Supplied Price Sheets, which stated that safety-related set up for several fencing items were eligible to be paid hourly, have been removed:

North Region – Price Line #86;

Central Region – Price Line #293; and South Region – Price Line #500.

(b) Lane closure Price Lines are inclusive of safety-related set-up. Lane closures are by an hourly basis. Separate Price Lines for Lane closures inclusive of safety-related set-up for both sides of a barrier fence have been included in the Revised State-Supplied Price Sheets, and are indicated below:

North Region – Price Lines #1 and #111;

Central Region – Price Lines #188 and 298; and South Region – Price Lines #375 and 485.

Additionally, Price Lines for additional lane closures for when safety-related set-up beyond both sides of a barrier fence, inclusive of safety-related set-up, are indicated below:

North Region – #2 and #112;

Central Region – #189 and #299; and South Region – #376 and #486.

Lane Closures for when safety-related set-up beyond both sides of a barrier fence, inclusive of safety-related set-up, are by an hourly basis, with a minimum of four (4) hours.

Since safety costs will be incurred on a daily basis separate from the fence installation, we are requesting a separate Price Line for safety as in the previous contracts. Please advise Two (2) Price Lines for lane closures inclusive of safety-related set up for both sides of a barrier fence have been added to the Revised State-Supplied Price Sheets as below:

A. North Region – Price Lines #1 and #111;

B. Central Region – Price Lines #188 and #298; and C. South Region – Price Lines #375 and #485.

Additionally, additional Price Lines for additional lane closure when safety is required beyond both sides of a barrier fence have been included in Category II, and are indicated in Revised State-Supplied Price Sheets as below:

A. North Region – Price Line #112;

B. Central Region – Price Line #299; and C. South Region – Price Line #486.

(a) Do these Price Lines (Price Lines #311 and #313 of the Revised Central Region State-Supplied Price Sheet), ONLY refer to parts for the Automatic Gate Operator?

(b) It does NOT include any parts for the gates does it?

(a) Yes, the below Price Lines in the Revised State-Supplied Price Sheets refer only to the automatic gate operator:

North Region – Price Lines #124 and #126;

Central Region – Price Lines #311 and #313; and South Region – Price Lines #498 and #500.

(b) No, the aforementioned Price Lines do not include the price for gates.

Where each Price Lines states "with safety" or "without safety", does the word safety refer to a lane closure?

Safety refers to safety-related set-up for lane closures and is separate from lane closures. All Price Lines in the previous State-Supplied Price Sheets that specified “with safety” have been removed, and separate Price Lines for lane closures inclusive of safety-related set up been have added in the Revised State-Supplied Price Sheets. For Price Lines of Lane Closures inclusive of safety-related set-up, see the answer to Question #13.

For additional information regarding lane closures inclusive of safety-related set-up, please see Section 4.17.2, Roadway Lane Closure.

Will Treasury consider breaking out each height of fence for pricing, like the previous contracts, due to fluctuating costs?

The structure of the Revised North, Central, and South State-Supplied Price Sheets are already currently broken up into various heights of fencing, for Categories I and III. For example, the Price Lines for the Revised North State-Supplied Price Sheet specifies that Price Lines 4 to 5 are for the complete installation of 4’ or 5’ high aluminum-coated chain link fencing, while Price Lines 6 and 7 are for the complete installation of 6’, 7’ or 8’ high aluminum-coated chain link fencing.

Please read each description for each Price Line within Categories I and III of the Revised State-Supplied Price Sheets for specifications on height and additional information.

General

Would Treasury consider extending the Q&A period by 2 weeks to allow sufficient time for all Bidding Documents to be examined?

No, the State declines to open a second Electronic Question and Answer Period.

General Where can the attachments to this Bid Solicitation be found?

All attachments related Bid Solicitation #23DPP00816 can be found on the ‘Attachments’ tab within NJSTART. A link to the ‘Attachments’ tab can be found below:

https://www.njstart.gov/bso/document/attachments/attachments.sdo?docType=B&docId=23DPP00816 image1.png