T02 SOW Bennett Water Intrusion 4 20 2021.pdf

Statement of Work for

Design-Build (DB) Contract

PROJECT IDENTIFICATION

Project Name: Water Intrusion Repairs #1

Project Number: RFL11386

Region: GSA Southeast Sunbelt Region 4

Building Name and Number: Charles E. Bennett Federal Building (FL0067)

Building Address: 400 Bay Street, Jacksonville, FL 32202

Scope Writer: Paul DeHaven, Architect

Date: 4/20/21

DB Contract Statement of Work – Water Intrusion Repairs

Charles E Bennett Federal Building Jacksonville FL

TABLE OF CONTENTS

1 PROJECT DESCRIPTION 7

1.1 Project Type 8

1.2 Project Goals and Objectives 8

1.3 Project Delivery Approach 8

1.4 Materials 8

2 GENERAL REQUIREMENTS 8

2.1 Contract Parties and Contract Work 8

2.2 Professional Ethics and Standards of Practice 9

2.3 Project Delivery Team Roles and Responsibilities 9

2.4 Owner’s Project Requirements (OPR) 10

2.5 Budget 10

2.6 Schedule 10

2.7 DB Contractor Team 11

2.8 Performance Objectives 11

2.8.1 Standards and Criteria Documents 11

2.8.1.1 Applicability 11

2.8.1.2 Document List 11

2.8.1.3 General Services Administration (GSA) Document List 11

2.8.1.4 High Performance Green Buildings 12

2.8.1.5 Sustainable Design LEED 12

2.8.1.6 Waste management requirements 13

2.8.1.7 Pre Alteration Assessment 13

2.8.1.8 Fire Protection Life Safety 14

2.9 Cost Management 15

2.9.1 Cost Estimating (Request for Proposals) 15

2.9.2 Construction Cost Management 15

2.10 Project Management Responsibilities 15

2.10.1 Communications Plan 15

2.10.2 Detailed Project Schedule Development and Maintenance 15

2.10.3 Project Progress Meetings/Presentations 16

2.10.4 Meeting Agendas, Attendance, Minutes and Correspondence 16

2.10.5 Design Quality Assurance 16

2.10.5.1 Owner’s Review 16

2.10.5.2 Codes and Standards Review 16

2.10.5.3 Constructability 17

2.10.5.4 Design Review Procedures 17

2.11 Electronic/Print Media 17

2.11.1 Computer Aided Design (CAD) Standards 17

2.11.2 Other Electronic Documents 17

2.11.3 Plans and Specifications 18

2.11.3.1 References 18

2.12 DB Personnel Security Requirements 18

2.12.1 Subcontracts 18

2.13 Document Security 18

2.14 Record Keeping 18

2.15 Construction General Requirements 18

3 SCOPE OF SERVICES 19

3.1 Site Investigation 19

3.1.1 Existing Conditions Survey 19

3.1.2 Fire Protection/Life Safety Analysis 19

3.2 Design Stage 19

3.2.1 Design Development (DD) Phase (35%design complete) 19

3.2.1.1 DD Coordination 19

3.2.1.2 Construction Work Sequence Planning 19

3.2.1.3 DD (35% Design complete) Submission 19

3.2.1.4 DD Reviews 20

3.2.2 Construction Documents (CD) Phase 20

3.2.2.1 CD Coordination 20

3.2.2.1.1 Construction Work Sequencing and Coordination Plan 20

3.2.2.1.2 CD Coordination (Special Tasks) 20

3.2.2.2 CD Submissions 20

3.2.2.3 In-Progress DD (35% Complete Design) Submission Design Development 21

3.2.2.4 Pre-Final CD (95% Complete Design) Submission 21

3.2.2.5 Pre-Final CD Reviews 22

3.2.2.6 Final CD (100% Complete Design) Submission 22

3.3 Construction Stage 22

3.3.1 Construction Delivery Phase 22

3.3.1.1 Construction Start Coordination 22

3.3.1.1.1 Pre-Construction Conference 22

3.3.1.1.2 Preconstruction Photographs 23

3.3.1.2 Construction Administration 23

3.3.1.2.1 Schedule of Values 23

3.3.1.2.2 Construction Delivery Phase Recordkeeping 23

3.3.1.2.3 Construction Progress Reporting 23

3.3.1.2.4 Construction Safety Program 23

3.3.1.2.5 Project Progress Meetings 23

3.3.1.2.6 Construction Schedules 23

3.3.1.2.7 Submittal Processing 23

3.3.1.2.8 Inspections and Testing 24

3.3.1.2.9 Clarifications/Requests for Information/Change Orders 24

3.3.1.2.10 DB Contractor As-Built Drawings and Specifications 24

3.3.1.2.11 DB Contractor Payment Requests 24

3.3.1.2.12 Construction Checklists 24

3.3.1.3 Turnover Process 24

3.3.1.3.1 Substantial Completion 24

3.3.1.3.2 Punch-List 24

3.3.1.3.3 Operation and Maintenance (O&M) Manuals Submittal 25

3.3.1.3.4 Warranties, Guarantees and Certificates 25

3.3.1.3.5 Final As-Built Drawings and Specifications 25

3.3.1.3.6 Material Samples and Spare Parts 25

3.3.1.3.7 Preparation for Occupancy 25

3.4 Closeout Stage 25

3.4.1 Final Project Photographs 25

3.4.2 OPTION Building Preservation Plan (BPP) 25

3.4.3 DB Contract Closeout 25

4 ADMINISTRATION 266

4.1 Submission, and Review 266

4.2 Payment for Construction Delivery Phase Work 266

4.3 Travel 26

4.4 Reproduction and Delivery 26

APPENDIX A - Owner’s Project Requirements 27

A. COMPLETION TIMEFRAME AND SCHEDULE 35

B. NOTICES TO PROCEED 35

C. GENERAL PROJECT MANAGEMENT RESPONSIBILITIES 35

1. Communications Plan 35

2. Project Schedules 35

3. Project Progress Meetings/Presentations 35

4. Review Comments and Response 36

5. Coordination with GSA Construction Manager 36

6. Protection 36

D. UTILITY OUTAGES 36

E. GOVERNMENT-FURNISHED SERVICES 37

F. PROHIBITED USE 37

G. DEMOLITION AND REMOVAL 37

H. BUILDING OCCUPATION DURING CONSTRUCTION 38

I. WORK HOURS FOR ON-SITE CONSTRUCTION 38

J. SECURITY REVIEWS AND BADGING 38

K. QUALITY CONTROL 38

L. CONTRACTOR-FURNISHED CONSTRUCTION SURVEILLANCE SYSTEM 38

M. PRE-CONSTRUCTION CONFERENCE 39

N. WARRANTIES 39

O. FINAL INSPECTION 39

P. CLOSE-OUT 40

SECTION 3 - DESIGN AND SUBMITTAL REQUIREMENTS 41

A. SCOPE OF WORK 41

B. DESIGN TEAM 41

C. DESIGN STANDARDS AND CRITERIA 41

D. DRAWINGS AND SPECIFICATIONS 42

E. ELECTRONIC / PRINT MEDIA FORMAT 42

F. TITLE BLOCKS 42

G. TRANSMITTAL REQUIREMENTS 42

H. INVESTIGATIVE REQUIREMENTS 43

I. INVESTIGATIVE REPORT / DESIGN DEVELOPMENT SUBMITTAL (35 PERCENT complete) 43

1. Architectural Documentation 44

2. Construction Schedule 44

3. Meeting Minutes 44

J. INITIAL CONSTRUCTION DOCUMENTS (95 PERCENT) 44

1. Architectural Documentation 44

2. Manufacturer's Product Data 45

3. Indoor Air Quality (IAQ) Management Plan 45

4. Construction Waste Diversion Plan 45

5. Certification Requirements 45

6. Construction Schedule 46

7. Meeting Minutes 46

8. Response to Comments on Investigative / Final Concept Design Documents 46

K. FINAL CONSTRUCTION DOCUMENTS (100 PERCENT) 46

SECTION 4 – MEMBRANE COVER TECHNICAL PERFORMANCE 48

A. BASIC FUNCTION: 48

B. AMENITY AND COMFORT: 48

C. HEALTH AND SAFETY: 48

D. WIND LOADS: 48

E. DURABILITY: 48

F. ENERGY AND ENVIRONMENTAL PERFORMANCE 48

G. PERMITTED PRODUCTS: 49

H. PROHIBITED PRODUCTS: 50

I. DELIVERY AND STORAGE OF MATERIALS 50

J. METHODS OF CONSTRUCTION 50

K. FIELD QUALITY CONTROL 51

1. Tests of Sealant Applications: 51

2. Tests of Membrane System Installation: 51

3. Manufacturer Inspection: 52

L. MEMBEANE AND SEALANT MAINTENANCE TRAINING 52

SECTION 5 - RAIN WATER DRAINANGE PERFORMANCE 53

END OF SECTION 5 53

1 PROJECT DESCRIPTION

Statement of Work (SOW) is issued by the Public Buildings Service of the United States General Services Administration (GSA), Southeast Sunbelt Region, Atlanta, GA, hereinafter referred to as the “Government”, to obtain Design-Build Services of a Design Build General Contractor (DBGC) (also referred to as Offeror or Contractor) who shall be singularly responsible to satisfy the terms of the resulting contract.

Work to be performed under this Design-Build contract involves repairs to correct identified water intrusion points at the plaza level of Charles E. Bennett Federal Building, in Jacksonville, Florida.

A comprehensive study was performed in December 2015, to identify water intrusion points and to provide conceptual design solutions to correct the problem(s). Repairs shall be designed and performed in general accordance to the recommended conceptual design solution, as identified in the study’s final report (December 23, 2015) as “Option 3R” (Option 3, revised).

Base bid includes Recommendations items 1 – 7 Option 3R as outlined in the attached TTV Survey and generally consists of:

Removing the exterior plaza paver system installation of a liquid membrane coating on existing deck membrane, installation of structural concrete to full height of existing concrete perimeter beams (approximately four inches in depth) tapered to permit proper drainage away from structure, installation of new floor drains at 30ft intervals to tie into existing drain system, replacement of full-height first-floor windows with a resized bottom lite to allow for the installation of a 12 inch concrete curb to support the window assembly above the potential water levels on the plaza deck.

BASE contract shall include the following recommendations:

1. Modify the existing Plaza Deck areas as follows at a minimum:

Option 3R. (Alternate)

a. Remove all pavers and sand.

b. Install a liquid membrane coating on existing deck membrane.

c. Install structural concrete to full height of existing concrete perimeter beams, approx.. 4 inches thick;

tapered to permit proper drainage away from structure.

d. Install new roof drains at 30ft intervals to tie into existing drain system, Approximately 4ft of piping at each drain location, taper concrete to allow for adequate flow to the roof drains.

e. Ensure all membrane terminations extend terminations above water plane, utilize liquid applied barrier at all termination points.

f. Remove all full height windows reinstall windows with a resized bottom lite to allow for the installation of a 12 inch concrete curb to support the window assembly above the potential water levels on the plaza deck.

#1 All work outlined in Modification option 3R shall be included in the base bid #2 The survey references Expansion Joints however this is control joints #3, #4, #5 Include all sealants for the ground floor and the 1st floor in the base bid #6 Not Used #7 Bid Option 1 Include the remainder of all sealant replacement, cleaning, etc.

#8 NIC

Bid Option #1, If executed, The Contractor shall provide all design work necessary for replacing all remaining exterior building sealant systems, including buildings windows, and building’s precast concrete panels. Upon completion and acceptance of the design provide all materials, labor, Scaffolding, and equipment, to replace the exterior sealant system for all windows, and precast concrete panel joints. All requirements for this work are outlined in the Water Intrusion Analysis Charles E Bennett Federal Building Dated December 23, 2015 prepared by TTV Architects Inc. Include cleaning of all exterior windows, brick, concrete, and stone surfaces, stairs, and sidewalks. Include final window washing. Remove all sealant and backer rods from concrete panel joins and prepare joints for sealant, as described by the sealant and backer rod’s manufacturer.

See Appendix A for specific Owners Requirements

1.1 Project Type

This is a Design-Build project.

1.2 Project Goals and Objectives

GOALS:

The overall strategic project goal of the Design-Build Contractor is to provide successful design and construction services for the completion of requested space modification on the 4th floor of the Claude Pepper Federal Building as noted in Appendix A (Owner’s Project Requirements).

OBJECTIVES:

Expedite execution of the Design-Build project delivery process. Other project objectives are as follows:

● Utilize sustainable design and construction strategies where applicable and practical.

● Recycle demolished materials when possible.

● Utilize and specify materials containing recycled materials.

● Utilize and specify low VOC products.

● Protect existing building components and features to remain.

1.3 Project Delivery Approach

This project will follow a design-build method provided by a Design-Build contractor who shall carry sole responsibility for the fulfillment of the terms and conditions of the entire design-build contract.

1.4 Materials

Design and construction work shall comply, as a minimum, with the latest edition and most restrictive of all applicable national and local codes and standards that govern this facility. Designs shall be in accordance with the most restrictive of all applicable building code requirements.

2 GENERAL REQUIREMENTS

The requirements set forth in this section apply to all phases of the project as described in the Scope of Services section below.

2.1 Contract Parties and Contract Work

The parties to this contract are the Contractor, hereinafter referred to as the Design-Build (DB) Contractor, and the United States Government. For purposes of this contract, the office representing the Government is the General Services Administration (GSA), Southeast Sunbelt Region, Public Buildings Service, hereinafter referred to as the GSA.

The individual authorized to act on the behalf of the GSA in the administration of this contract is the GSA Contracting Officer. The GSA Contracting Officer may delegate certain of his or her authorities to others, and if so, will notify the DB Contractor in writing of the specific authorities delegated to, and limitations placed upon, named authorized representatives. The DB Contractor shall not take any direction, or act upon any information, from individuals other than those having the requisite authority as confirmed by the GSA Contracting Officer’s written notification.

This contract includes both Design Stage services and Construction Stage work, all to be performed by the DB Contractor. Design Stage services include providing Design Concept, Design Development and Construction Document services. Construction Stage work includes performing construction in conformance with the performance specification provided in PBS-P100. The DB Contractor shall proceed with the Design Stage services upon receipt of the GSA notice to proceed with that portion of the work.

The GSA will issue a notice to proceed with the Construction Stage work upon completion of the Design Stage services and the GSA approval of the DB Contractor final Construction Document submission.

The DB Contractor shall be the Architect of Record for the project and shall bear all responsibilities and liabilities attendant thereto.

The specific activities, tasks, and deliverables required of the DB Contractor are further delineated in this Statement of Work.

2.2 Professional Ethics and Standards of Practice

In the conduct of all activities required for or otherwise related to the performance of the contract work, the DB Contractor shall conform to and uphold all established ethical principles and professional standards of practice governing the DB contractor segment of the construction industry, including the International Union of Architects (UIA) Accord on Recommended International Standards of Professionalism in Architectural Practice, the American Council of Engineering Companies (ACEC) Ethical Guidelines, and the tenets of professional ethics contained in the Design-Build Institute of America (DBIA) Design-Build Manual of Practice.

2.3 Project Delivery Team Roles and Responsibilities

In the performance of the requirements of this contract, the DB Contractor shall work in concert with other parties on the Project Delivery Team. The Project Delivery Team will include other contractors, the GSA personnel, customer agency representatives, and other stakeholders. The GSA will develop, periodically update, and maintain throughout the course of the project, a listing of the Project Delivery Team membership and respective roles and responsibilities.

The GSA may engage other parties to perform specialized duties and requirements as appropriate for the project.

Contracting Officer (CO): The Contracting Officer administers the contract and ensures the contractor complies with all terms and conditions of the contract. The responsibilities of the CO also include but are not limited to:

● Prepare and manage contract documents

● Procure required services (A/E, CM, GC, etc.)

● Lead negotiations with contractors

● Maintain budget records associated with contracts and payments

● Attend project meetings as required

Contracting Officer: TBD U.S. General Services Administration

501 E. Polk Street Tampa FL 33602

Project Manager (PM): The Project Manager is the primary point-of-contact for all operational and administrative issues generated throughout the life of the project. The responsibilities of the PM include but are not limited to:

● Project Initiation/Planning/Controlling/Executing/Closing

● Participate in project planning

● Participate in design-build contractor selection

● Provide overall project coordination

● Manage project team

● Provide oversight and participation in all negotiations

● Develop, craft and maintain relationships with Clients

● Assist in conflict resolution

● Oversee and track scope, schedule, and budget during design and construction

● Ensure the completion of thorough design reviews at every phase of design

● Oversee and manage all phases of design and construction

● Attend progress meetings, design reviews, presentations, value engineering meetings and partnering sessions

Project Manager: Dominic Pafundi GSA Public Building Service / Southeast Sunbelt Region 4 (4P) Project Delivery Division 501 E. Polk Street

Tampa FL 33602 Cell (813) 486-9370

Construction Manager (CM): In support of the CO, the Government may enter into a separate contract to obtain Construction Management services to review development of design and monitor construction inspections and tests. The CM shall represent GSA during the course of this project. The CM shall have access to all areas of the construction site, including the DB Contractor’s construction office area. The CM shall also have access to all construction drawings, files, records and test reports.

Construction Manager: TBD

2.4 Owner’s Project Requirements (OPR)

The Design Stage services and Construction Stage work under this Statement of Work must comply with the GSA owner’s project requirements (OPR) documentation provided in Appendix A.

2.5 Budget

The estimated range for project costs is $1,000,000 to $5,000,000 which includes DB Contractor Design Stage services and Construction services.

2.6 Schedule

Performance periods shall be as follows:

Design 97 calendar days Construction 270 calendar days, additional 30 days if bid option 1 is selected.

Schedule delays: The DB Contractor will be responsible for any general conditions, extended overhead, and management costs resulting from work performed beyond the target date other than those resulting from Government initiated scope changes.

2.7 DB Contractor Team

The DB Contractor shall provide experts in disciplines listed in PBS-P100, Facilities Standards for the Public Buildings Service, and otherwise required in this section, with credentials as indicated, as they apply to this project. The DB Contractor shall provide sufficient staff of project managers, architects, design engineers, field engineers, superintendents, inspection and testing engineers, scheduling specialists, cost engineers, clerical and accounting personnel, etc. to perform the required work.

At a minimum, the DB Contractor key team members shall consist of the following:

● Project Manager

● Architect

● Engineers – Electrical and Mechanical

● Major Consultants – Registered Fire Protection Engineer

● Quality Control Manager

● Construction Superintendent

● Safety Program Coordinator

The DB Contractor shall utilize the personnel named in its offer to perform the services required under this contract. In the event that any of the personnel named in the DB Contractor accepted proposal (incorporated into this contract by reference) become unavailable, the DB Contractor shall promptly submit a complete written resume for a proposed substitution, any other information necessary for the GSA to approve or disapprove, and a detailed explanation of the circumstances necessitating the proposed substitution.

In addition to the key team members, the DB Contractor shall provide administrative, clerical, and technical personnel as necessary to perform the services required under this contract.

During the performance of the services required under this contract, the DB contractor shall obtain the GSA written consent before making any substitution for subcontractors and outside associates or consultants specifically identified and agreed to during negotiations.

See FAR 52.236-5, Material and Workmanship, regarding removal of any employee deemed incompetent, careless, or otherwise objectionable.

See also FAR 52.244-4 regarding subcontractors and outside associates and consultants.

2.8 Performance Objectives

2.8.1 Standards and Criteria Documents

2.8.1.1 Applicability

All services must be conducted in accordance with the documents listed below. The applicable version of each document shall be the version current at the time of award of this contract. In the event of a conflict between the requirements stated in these documents and requirements provided elsewhere in this Statement of Work, the requirements in the Statement of Work will prevail.

2.8.1.2 Document List

Appendix A- Owner’s Project Requirements Attachment A- GSA Field Office 4th floor Existing and Proposed Plans (two drawings)

2.8.1.3 General Services Administration (GSA) Document List

PBS-P100, Facilities Standards for the Public Buildings Service, including all applicable standards, criteria and guides listed therein. Design Stage submissions must comply with PBS-P100 Appendix A unless otherwise indicated in this Statement of Work.

PBS P-120, Project Estimating Requirements for the Public Buildings Service

PBS PQ-251, Value Engineering Program Guide for Design and Construction, Volume 2, Contracting Officers and Professional Services Contractors

Architectural Barriers Act Accessibility Standard (ABAAS)

The GSA PBS Building Commissioning Guide

PBS Construction Specifications Format and Guidelines - Division one Specification updated June 2020

Small Project Guidelines for CPM Specification 01311

CPM Specification for Projects not exceeding $2M

Carpet Specification Guideline for Broadloom and Modular Tile

PBS Asbestos Policy 2008

Design must incorporate requirements for use of biobased, rapidly renewable content, and recycled content materials as per P100 2010 page 94. Specifications must require construction contractor to provide detailed report and certification as described in FAR 23.4 and 552.223-9 that the requirements have been meet.

Any conflicts or ambiguities within or among the referenced standards and criteria documents, or any deviations from requirements contained in the standards and criteria documents, must be reported to the GSA in writing, for determination as to applicability.

2.8.1.4 High Performance Green Buildings

To meet the requirements of E.O. 13423 and the Energy Independence and Security Act (EISA) of 2007, the project must meet the following:

Executive Order 13423: Strengthening Federal Environmental, Energy, and Transportation Management Executive Order 13514: Federal Leadership in Environmental, Energy, and Economic Performance Executive Order 13693: Planning for the Federal Sustainability in the Next Decade (2015) Executive Order 13834: Efficient Federal Operations (2018) Executive Order 13834: Implementing instructions for Efficient Federal Operations (2018)

This is available at: https://insite.gsa.gov/organizations/public-buildings-service/facilities-management/facility-operations/guiding-principles.

Any conflicts or ambiguities within or among the referenced standards and criteria documents, or any deviations from requirements contained in the standards and criteria documents, must be reported to the GSA in writing, for determination as to applicability.

2.8.1.5 Sustainable Design LEED

A LEED certification is not required for this project. However, the GSA is committed to incorporating principles of sustainable design and energy efficiency into all of its building projects.

https://insite.gsa.gov/organizations/public-buildings-service/facilities-management/facility-operations/guiding-principles https://insite.gsa.gov/organizations/public-buildings-service/facilities-management/facility-operations/guiding-principles

The DB is responsible for incorporating the following sustainable design objectives in design and construction of this project. Designs shall meet the requirement of P100. The A-E shall provide a narrative at each design submission explaining how the design has incorporated sustainability.

1. Optimize Energy Use

2. Protect and Conserve Water

3. Use Environmentally Preferable Products

4. Enhance Indoor Environmental Quality (IEQ)

5. Optimize Operational and Maintenance Practices

GSA is required to buy recovered materials as designated by the U.S. Environmental Protection Agency (EPA) through the comprehensive procurement guidelines (CPG). Information can be obtained about EPA’s list of designated products and accompanying recycled–content recommendations on the internet at www.epa.gov/cpg.

2.8.1.6 Waste management requirements

GSA's minimum requirement is to divert 50% of C&D waste from landfills/incinerators, with a higher goal of 70% diversion. The design specifications completed by the A/E must be consistent with these goals.

The A/E must include the template Construction Waste Management and Disposal specification in the design. This document is a template and must be tailored to the project. The A/E must also include the C&D Waste Management Report form as an attachment to the specification. Templates for both of these documents are attached to this document.

A waste management plan shall be submitted at the completion of construction documents phase of the project or within 14 days of date established for the Construction Notice-to-Proceed. The plan includes at the minimum the following requirements:

1. Describe strategies for minimizing waste

2. During project planning, include a bulk estimate in weight (tons) or volume (cubic yards) of waste diverted and anticipated weight/volume for materials going to landfill.

3. Anticipated recycling revenue: Shall be factored into contractor bid and contractor should provide an estimate of the recycling proceeds amount.

4. Final rates based upon weight (tons).

5. List of diversion facilities and disposal activities to be used. (Include name, location, and phone number)

Waste management monthly reports Contractors are required to submit a monthly waste management report that details the amount of C&D waste by material diverted/recycled as well as the amount sent to landfill on the project. These reports shall be submitted to the GSA PM and/or COR in electronic format.

2.8.1.7 Pre Alteration Assessment

Pre alteration assessment; A trained and licensed asbestos inspector shall complete a pre-alteration assessment of the project area prior to final completion of project design. The pre-alteration assessment may follow ASTM E2356-10, but must at minimum confirm the exact types, locations and quantities of asbestos impacted by the project. GSA will furnish any existing survey or inventory of asbestos to assist in the assessment. However, the inspector must assume any such survey or inventory may not be fully accurate as applied to the project scope. The inspector shall collect and have analyzed bulk material samples wherever needed to verify the presence, quantity and type of asbestos for project purposes.

Material unidentified or presumed asbestos are common instances where bulk sampling and analysis is warranted. Presumed or suspect materials not identified by bulk analysis shall otherwise be considered and treated as asbestos throughout the project.

Results of the pre-alteration assessment shall be incorporated into the final project construction documents in the form of a list of asbestos materials; paragraphs 1.01(A)(2) and 1.01(A)(3) above, as http://www.wbdg.org/design/minimize_consumption.php http://www.wbdg.org/design/conserve_water.php http://www.wbdg.org/design/env_preferable_products.php http://www.wbdg.org/design/ieq.php http://www.wbdg.org/design/optimize_om.php http://www.epa.gov/cpg well as the asbestos abatement methods appropriate for these materials identified in this section. The pre-alteration assessment may follow ASTM E2356-10, but must at minimum confirm the exact types, locations and quantities of asbestos impacted by the project. GSA will furnish any existing survey or inventory of asbestos to assist in the assessment. However, the inspector must assume any such survey or inventory may not be fully accurate as applied to the project scope. The inspector shall collect and have analyzed bulk material samples wherever needed to verify the presence, quantity and type of asbestos for project purposes. Material unidentified or presumed asbestos are common instances where bulk sampling and analysis is warranted. Presumed or suspect materials not identified by bulk analysis shall otherwise be considered and treated as asbestos throughout the project. Results of the pre-alteration assessment shall be incorporated into the final project construction documents in the form of a list of asbestos materials.

Asbestos Pre-alteration Assessment Qualifications: Personnel engaged in performing the pre-alteration assessment shall be trained and licensed as an Asbestos Inspector and have experience performing asbestos inspections. Final asbestos project documents shall be prepared or reviewed by personnel trained and licensed as an Asbestos Project Design.

2.8.1.8 Fire Protection Life Safety

Except as otherwise indicated in referenced programming documents, fire protection and life Safety design requirements must comply with PBS-P100, Chapter 7. As provided in PBS-P100 Chapter 7, fire safety during construction must comply with the requirements in the IBC, IFC, and NFPA 241. NFPA 101 is the primary applicable standard regarding all egress requirements. NFPA 72 is the primary applicable standard regarding all fire alarm installation and NFPA 13 is the primary standard regarding all sprinkler installation. In cases where NFPA is silent on an issue, and IBC addresses the issue, the IBC requirement will apply. The DB Contractor registered fire protection engineer is required to be a full participant in the Project Delivery Team throughout the Design and Construction Stages of the project, and should be thoroughly familiar with PBS-P100.

For all projects involving fire protection engineering issues, the DB contractor shall have a Registered Fire Protection Engineer on the project team. A dialog must be established between the Design Team Fire Protection Engineer and the GSA Regional Fire Protection Engineer. The GSA Regional Fire Protection Engineer shall have the right to revise the specific requirements within PBS-P100, Chapter 7, based on a technical evaluation/analysis and the project’s specific need. The GSA Regional Fire Protection Engineer will serve as the Authority Having Jurisdiction (AHJ), and should be consulted regarding any code discrepancies or conflicts. Any such discrepancies or conflicts will be discussed with and decided by the GSA Regional Fire Protection Engineer.

In the event that a fire alarm or sprinkler system is to be placed out of service, a fire watch must be established. A fire watch serves as a means of minimizing the risk when fire protection systems are impaired. Whenever a fire protection system is impaired for any reason, the local fire department shall be notified immediately. When a fire protection system, or portion of a system, must be shut down for scheduled repairs or alterations the contractor is required to provide a fire watch at all times. For such impairments, the fire watch shall be in accordance with the GSA Fire Watch Guidelines (09-2007). The GSA Regional Fire Protection Engineer shall also be notified of any system impairment, or portion thereof that is impaired, the reason for the impairment and a point of contact. An approved fire watch shall be established for all areas left unprotected by the shutdown. A fire watch shall be initiated when a fire alarm or sprinkler system is out of service for more than 4 hours in a 24-hour period.

The GSA Regional Fire Protection Engineer will serve as the Authority Having Jurisdiction (AHJ) for this project. The GSA regional fire protection engineer shall issue the Certificate of Occupancy or Certificate of Completion to the GSA Project Manager once project is at or near 100% complete and the fire alarm system has been completed and all testing satisfactorily accepted by the GSA Regional Fire Protection Engineer.

2.9 Cost Management

2.9.1 Cost Estimating (Request for Proposals)

The estimated cost of the work (ECW) as provided in the DB Contractor proposal, including any modifications thereto as a result of final contract negotiation, shall serve as the baseline construction budget for the project at the time of award of the DB contract. The DB Contractor shall provide the following breakdowns in the proposal:

● A Masterformat, detailed breakdown of the design and construction costs

The DB Contractor shall provide supporting detailed subcontractor proposals from each trade. The DB Contractor proposal should include line item breakdowns and unit costs and quantities for all material.

2.9.2 Construction Cost Management

This contract is for a Firm-Fixed price for the construction services.

2.10 Project Management Responsibilities

2.10.1 Communications Plan

The DB Contractor shall assist GSA in developing and complying with a project communications plan.

This plan will be used and maintained throughout the project and modified as necessary to suit each project phase.

The DB Contractor’s contractual responsibilities is to GSA only and not to other contractors, tenant agencies or local community interests where the project is located. The DB Contractor shall direct all questions and requests from tenant agencies and local community interests to the GSA. Prior to contacting any parties other than the GSA regional personnel, the DB Contractor shall confirm all meetings and/or communications with the GSA.

The DB Contractor shall not release any oral, written or graphic information regarding this project to outside sources without obtaining prior consent from the GSA. All requests for information concerning the project must be referred to the GSA for response.

All presentations to non-GSA entities must be first approved by the GSA.

2.10.2 Detailed Project Schedule Development and Maintenance

The GSA overall project schedule is provided above in the Schedule section of these General Requirements.

Before starting any other work, the DB Contractor shall develop and provide a detailed schedule in Microsoft Project® or other approved scheduling software for completion of all Design Stage activities, tasks, and submissions required herein, leading up to and including the final construction documents submission(s). The schedule shall include the 15 nationally agreed-to milestones as appropriate. After the DB Contractor receives notice to proceed with the Construction Stage work, the DB Contractor shall provide and maintain a detailed schedule in Microsoft Project® for completion of all Construction Stage activities, tasks, and submissions required herein. The DB Contractor schedules shall itemize all required submission dates and review durations, and must conform to the milestones and durations provided in the GSA overall schedule and the Submission, Review, and DB Contractor Fixed Price Table schedule provided below in the Administration section.

The DB Contractor shall provide schedule updates to the GSA, showing progress on and completion of all required Design services and Construction work. If the schedule updates indicate that previously approved schedules may not be met, GSA will give immediate notice and request appropriate recommendations from the DB Contractor.

Refer to FAR 52.236-15 Schedules for Construction Contracts and to the Scope of Services Construction Delivery Phase section for additional schedule requirements.

2.10.3 Project Progress Meetings/Presentations

During the Design Stage, the DB Contractor shall host project progress meetings, and/or presentations, with the GSA and primary tenant group heads as required to keep all parties apprised of the design progress/status and impending activities. The DB Contractor shall also host special project technical meetings as needed involving Project Delivery Team technical disciplines.

After construction begins, the DB Contractor shall conduct and a GSA representative and/or consultant will attend progress meeting(s) and subcontractor meeting(s). The DB Contractor shall also attend construction oversight meetings with representatives from the GSA and the Project Delivery Team as determined by all parties.

2.10.4 Meeting Agendas, Attendance, Minutes and Correspondence

The DB Contractor shall prepare and distribute an agenda for each DB Contractor hosted project meeting, in advance of the meeting date.

DB Contractor representation at all meetings shall include those individuals having knowledge of the agenda topics and authority to make decisions and commit resources.

The DB Contractor shall provide minutes of all DB Contractor hosted project meetings and presentations to all attendees identifying new and unresolved old action items and associated responsible parties.

Minutes must be provided within seven calendar days after each meeting.

The DB Contractor shall reply to correspondence from the GSA, outside agencies, GSA contractors and construction subcontractors within 7 calendar days.

2.10.5 Design Quality Assurance

The GSA requires that DB Contractor design submissions undergo design review. The GSA staff and GSA customer agencies will conduct reviews of all DB Contractor design submissions. In addition to the GSA reviews, the following design quality assurance services will be performed during the Design Stage as further indicated under the Scope of Services below.

2.10.5.1 Owner’s Review

GSA or its contractor will perform owner’s reviews and provide thorough and detailed written review comments. The purpose is to ensure that established functional, aesthetic and other requirements of the project are satisfied.

GSA or its contractor will conduct owner’s reviews to assure that:

● The design is responsive to the GSA program goals, objectives and priorities.

● The renovated facility can be efficiently operated and maintained.

● The design adequately and efficiently accommodates the space program.

● Interests of local community groups and other external stakeholders are considered and accommodated to the extent possible.

2.10.5.2 Codes and Standards Review

GSA or its contractor will perform codes and standards reviews and provide thorough and detailed written review comments. The purpose is to ensure that the proposed design complies with applicable regulations, codes, and standards referenced in the standards and criteria documents listed above under performance objectives.

2.10.5.3 Constructability

Constructability of the project as designed is the sole responsibility of the DB Contractor. To ensure that the design can be constructed within schedule and budget and that the sequencing of construction is planned for optimum efficiency, the DB Contractor should assure that:

● The level of design complexity is consistent with the project’s schedule and budget constraints.

● Materials, processes, equipment and labor are appropriate and available.

● Construction work required is in conformance with standard construction practices, and equipment, products, materials, fixtures, etc. are readily available in the marketplace, to the maximum extent possible.

● Building systems are compatible and viable.

● Drawings and specifications are complete and thoroughly coordinated among disciplines.

● Defects, omissions, inconsistencies, conflicts, and ambiguities in documents are identified.

● Drawings are coordinated for multiple construction phases, if applicable.

● Site and building access, logistics, available storage and tenant occupancy requirements are accommodated.

● Existing conditions are shown correctly and adequately.

● Construction options and unit prices are logical, thoroughly described and understandable.

● Construction details are appropriate, complete, thoroughly described and workable.

● General requirements items are thorough and properly addressed.

● Construction documents and construction phasing provide for continuous use of all building systems (including phone, data, fire alarm, security etc.) during all construction.

● Construction duration, phasing, and subcontracting plans are reasonable and logical.

2.10.5.4 Design Review Procedures

The DB Contractor will coordinate all design reviews, and prepare design review reports. For the DB Contractor final CD submission, the DB contractor will coordinate with the reviewing parties as necessary to reconcile any conflicting comments and consolidate all reconciled design review comments into the final documents.

● All reviewing parties are required to return comments no later than 14 calendar days prior to the end of the corresponding review period shown in the Design Stage Submission, Review, and DB Contractor Fixed Price Table in the Administration section below.

● The DB will prepare and submit the design review report with written responses within 14 calendar days after comment due date.

2.11 Electronic/Print Media

2.11.1 Computer Aided Design (CAD) Standards

Starting with the design development submission all drawing materials provided by the DB Contractor, including final as-built drawings must conform to the GSA PBS computer aided design (CAD) standards.

Go to http://www.gsa.gov/cifm for requirements.

2.11.2 Other Electronic Documents

In addition to any hardcopy submission requirements, all design submissions must also be submitted in an electronic format. All electronic media must be in a form readable by standard office automation applications.

2.11.3 Plans and Specifications

Provide 1 hardcopy set of plans and specifications at each required design development and construction documents submission. The size of prints (e.g. full/half-size plans) will be as directed by the GSA.

2.11.3.1 References

Does not apply

2.12 DB Personnel Security Requirements

In the performance of work required under this contract, all DB personnel must present proper identification to gain access to occupied building areas housing federal operations. DB personnel means DB employees and DB subcontractor employees at all tiers. This requirement does not apply to unoccupied building areas under construction, provided that access to any adjacent or surrounding occupied building areas housing federal operations is separately controlled.

DB personnel requiring daily/weekly access to occupied building areas housing federal operations, over a period of 180 days or more, shall undergo background investigations conducted by the United States Government, and will be issued Government-wide standard secure and reliable forms of identification issued by the Federal Government (i.e., federal personal identity verification (PIV) credentials) as required under Homeland Security Presidential Directive-12 (HSPD-12). Credentialed DB personnel must wear their PIV credential cards visibly above the waist at all times while in occupied building areas housing federal operations. DB personnel requiring daily/weekly access to occupied building areas housing federal operations for a period of less than 180 days shall also undergo background investigations conducted by the United States Government for short term access to the building. Escort access is available upon approval for DB personnel requiring access to occupied building areas housing federal operations for up to 15 days during a 6 month period. Those who will be working more than 15 days must complete the applicable fitness determination process.

See Contract language for instructions on the processing of credentials and requirements for escort access.

2.12.1 Subcontracts

The A-E shall incorporate provisions in all applicable DB subcontracts as necessary to ensure compliance with all requirements provided in this DB Personnel Security Requirements section.

2.13 Document Security

Sensitive but unclassified (SBU) building information will be generated and/or must be disseminated to and stored by various parties in the course of executing this project. SBU building information is information that, if misused, poses a potential security risk to a building, its occupants and visitors, and/or its contents. The DB Contractor shall comply with the requirements set forth in P 3490.2 Document Security for Sensitive But Unclassified Building Information policy with regard to handling SBU building information.

2.14 Record Keeping

The DB is responsible for preparing correspondence and other documentation and maintaining accurate and detailed records of the project's progress during each construction phase. The DB is responsible to maintain records so as to facilitate document storage and retrieval. Refer to the Scope of Services section below for detailed requirements for project documentation.

2.15 Construction General Requirements

The construction specifications must be prepared following the GSA MasterFormat 2004 Version and must include Division 1 General Requirements. Additional Construction Stage requirements are provided in the Construction Stage section of the Scope of Services below.

3 SCOPE OF SERVICES

The DB Contractor shall perform all services described in this Scope of Services (including services required under exercised options, if any) in accordance with applicable requirements and provisions set forth in the General Requirements above.

3.1 Site Investigation

3.1.1 Existing Conditions Survey

It is the DB contractor’s responsibility to investigate the site and be familiar with existing conditions prior to submitting the project budget proposal for a firm fixed price.

The DB Contractor shall perform all investigation necessary to accomplish the project scope. The Contractor’s services shall include, but not be limited to, hazardous materials surveys, sampling, and testing, and any other survey required to complete the design and construction. The Contractor shall also furnish all materials and equipment to accomplish this work. Although the owner has supplied concept drawings, these drawings are not meant to document existing conditions. It is DB Contractor’s responsibility to determine and document all existing conditions. Whereupon a conflict between the design intent drawings or a requirements narrative and existing conditions is discovered, DB Contractor shall immediately notify GSA. The DB Contractor shall submit a site investigation summary report.

3.1.2 Fire Protection/Life Safety Analysis

Not needed

3.2 Design Stage

3.2.1 Design Development (DD) Phase (35%design complete)

3.2.1.1 DD Coordination

The design shall be performed in accordance with P-100. The DB Contractor is responsible for all site verification required to complete construction documents to meet the design intent. The DB Contractor shall generate complete design documentation that defines all project demolition, construction and phasing activities to be performed. Shortly after Design NTP and prior to the commencement of design development, a comprehensive program review shall take place with the participation of the entire Project Team. Topics for discussion will include all Owner’s project requirements, the design and construction schedules, coordination with the furniture and moving contractors, design review process and expectations, etc. DB Contractor is responsible for ensuring that the design and specifications incorporate the owner’s project requirements prior to each submission to GSA by performing an internal team review.

3.2.1.2 Construction Work Sequence Planning

In coordination with the GSA maintain and update a construction work sequence plan addressing:

• Schedules for award of subcontract construction packages, including procurement cycles, submittal approvals, construction delivery, and testing/commissioning

• Possible labor and/or material shortages

• Ordering of long-lead delivery materials

3.2.1.3 DD (35% Design complete) Submission

Provide a DD submission in accordance with the submission requirements listed in PBS-P100 and the following additional requirements:

Prior to submitting the final DD Phase documents to the Contracting Officer for review and approval, the Contractor shall first obtain the written concurrence of the GSA Project Manager that the submittal is ready for review. The Contracting Officer may reject any final DD Phase submittal that does not include the concurrence of the GSA Project Manager

Provide draft construction specifications, including Division 1 General Requirements for DB Contractor self-performed work and subcontracts, emphasizing project phasing, subcontractor requirements and preliminary project-specific construction management issues. The construction specifications must be prepared following the GSA MasterFormat 2004 Version and must include Division 1 General Requirements developed to a level corresponding to the level of completion of design. Coordinate Division 1 requirements with GSA.

3.2.1.4 DD Reviews

Reconcile DD review comments, and provide the GSA with written responses to all comments.

Perform cost estimate reconciliation and prepare and submit a cost estimating reconciliation report.

3.2.2 Construction Documents (CD) Phase

3.2.2.1 CD Coordination

3.2.2.1.1 Construction Work Sequencing and Coordination Plan

Submit a detailed breakdown of the planned construction work sequencing, timing, and required coordination among the DB Contractor and the subcontractors. Provide final CD submissions for the self-performed work and all subcontract work packages. Create construction work sequencing plan and submission schedule periodically throughout the CD Phase. The Appendixes in the SOW should only be used as design guides; contractor is to develop further.

3.2.2.1.2 CD Coordination (Special Tasks)

Address and coordinate Construction Delivery Phase operational security requirements in the construction specifications.

Identify all manufacturer recommended operating, maintenance and cleaning practices for major features, systems and equipment. Coordinate with the GSA/tenant agency property management officials to define specification requirements for service agreements, warranties, and turnover-related training.

Develop and include in the construction specifications, a list of all Government-furnished property, including input from tenant agencies as needed.

Ensure that construction mobilization issues such as site access, staging, trailers, perimeter security, permits, etc., are addressed in the construction specifications.

3.2.2.2 CD Submissions

For…