T0126 BA1 8.29.24.docx

PHILIP D. MURPHY

Governor State of New Jersey

DEPARTMENT OF THE TREASURY

DIVISION OF PURCHASE AND PROPERTY

PROCUREMENT BUREAU

33 WEST STATE STREET

P. O. BOX 230

TRENTON, NEW JERSEY 08625-0230

ELIZABETH MAHER MUOIO

State Treasurer

TAHESHA L. WAY

Lt. Governor

AMY F. DAVIS, ESQ.

Acting Director https://www.njstart.gov

August 29, 2024

To: All Interested Bidders

Re: Bid Solicitation # 25DPP01052 T0126 - OEM and Non-OEM Maintenance and Repair Services for Light/Medium Duty Vehicles

Quote Submission Due Date: September 19, 2024 (2:00 p.m. Eastern Time)

Bid Amendment #1

The following constitutes Bid Amendment #1 to the above referenced Bid Solicitation:

· This Bid Amendment includes answers to questions;

· An Optional Pre-Quote Conference was held via Teams Meeting on July 30, 2024, in accordance with Bid Solicitation Section 2.5, Optional Pre-Quote Conference. There were two (2) firms in attendance:

1. Varga Auto Repair and Transmission Center

2. First Independent Auto Repair Services, LLC

· This Bid Amendment includes revisions to the Bid Solicitation Document; and

· Please note that for all additions, deletions, clarifications and modifications to the Bid Solicitation, please refer to the Revised Bid Solicitation entitled “T0126 Revised Bid Solicitation 8/29/24”.

It is the sole responsibility of the Bidder to be knowledgeable of all of the additions, deletions, clarifications, and modifications to the Bid Solicitation and/or the New Jersey Standard Terms and Conditions relative to this Bid Solicitation as set forth in all Bid Amendments.

All other instructions, terms, and conditions of the Bid Solicitation shall remain the same.

Bid Solicitation #25DPP01052 T0126 - OEM and Non-OEM Maintenance and Repair Services for Light/Medium Duty Vehicles Answers to Questions

Where applicable, each question references the appropriate Bid Solicitation section.

Section Reference Question (Bolded) and Answer

A. Please be advised that all Quotes shall be submitted electronically through NJSTART.

A. Yes. Prior to the Quote Opening Deadline, a Bidder should review the documents comprising the submitted Quote to ensure that all of the required documents have been completed and attached. Oftentimes a Quote is deemed non-responsive because a Bidder fails to attach a required form or attaches a blank form. To review a submitted Quote, a Bidder should log into NJSTART and review each document attached to the Quote submission. Instructions on how to review a submitted Quote can be found in the Quick Reference Guide entitled How to Review a Submitted Quote, which is available on the NJSTART Vendor Support Page under Vendor Reference Guides.

A. It is recommended that users utilize Microsoft Edge to view PDFs. Certain PDF forms cannot be opened in the Chrome or Firefox built in PDF viewers that are enabled by default. If using Chrome or Firefox it is recommended that the file is downloaded instead by clicking the download button in the upper right-hand corner of the browser after an error message is received. An alternative option is to disable the built in PDF viewers in Chrome or Firefox.

A. As stated in Bid Solicitation Section 2.2, Exceptions to the State of NJ Standard Terms and Conditions (SSTC): “Questions regarding the State of New Jersey Standard Terms and Conditions and exceptions to mandatory requirements MUST be posed during the Electronic Question and Answer period and shall contain the Bidder’s suggested changes and the reason(s) for the suggested change(s).” Moreover, as stated in Bid Solicitation Section 3.11, Bidder proposed terms or conditions that conflict with those contained in the State of New Jersey Standard Terms and Conditions may render a Quote non-responsive.

Manufacturer’s Certification Q: If I am submitting a Quote for OEM Maintenance and Repair lines, am I required to submit a manufacturer's certification authorizing me to service vehicles for those brands?

A: Yes. Pursuant to Section 3.17, if the Bidder is submitting a Quote for OEM maintenance and repair lines, the bidder should submit, with its Quote, the manufacturer's certification authorizing it to service vehicles for the OEM brand. If a Bidder does not submit the form with the Quote, the Bidder must comply within seven (7) business days of the State's request or the State may deem the Quote non-responsive.

Brand List for Non-OEM Price Lines Q: If I am submitting a Quote for Non-OEM Maintenance and Repair lines, should I denote the brands I am willing and able to service under each Price Line?

A: Yes. Pursuant to Section 3.18, if the Bidder includes Non-OEM Maintenance and Repair lines as part of its Quote, the Bidder should submit, with its Quote, a completed Brand List for Non-OEM Price Line Form (Attachment #3) with its Quote.

A: Bid Solicitation #25DPP01052 is for the reprocurement of services under the current T0126 Contract. The Contracts awarded by this Bid Solicitation are intended to replace the current contracts after expiration. Please refer to Bid Solicitation Section 1.2, Background.

Contract Specific Definitions Q: How do you define what is OEM major work and what is OEM minor work?

A: OEM Major work is defined as work that meets both the definitions of OEM Maintenance and Repairs and Major Maintenance and Repairs.

OEM Minor work is defined as work that meets both the definitions of OEM Maintenance and Repairs and Minor Maintenance and Repairs.

Pursuant to Bid Solicitation Section 9.3, the following are definitions of OEM Maintenance and Repairs, OEM Parts, Minor Maintenance and Repairs, and Major Maintenance and Repairs:

“OEM (Original Equipment Manufacturer) Maintenance and Repairs - Maintenance and repair services provided by an OEM dealer, routinely, but not necessarily, using OEM parts. All OEM maintenance and repair services in this BID SOLICITATION are covered under Categories 1 through 6 (Price Lines 1 through 57).

OEM Parts - OEM parts are new parts, which are designed, manufactured and/or approved by the original equipment manufacturer and supplied by its dealer/distribution network for use in its equipment. Ford OEM parts, for example, are the parts designed, manufactured and/or approved by Ford Motor Co. and supplied by its dealer/ distribution network for use in its trucks.

Minor Maintenance and Repairs - Preventive maintenance services, such as lube oil and filter replacement and tire rotation, and repairs, such as windshield wiper repairs, will be considered minor services. Only upon mutual agreement between the Ordering Agency and the contractor on number of minor service labor hours shall the service work begin.

Major Maintenance and Repairs - Preventive maintenance services, such as tune-up and engine/transmission/brake service, and repairs, such as engine and transmission repairs, will be considered major services. Only upon mutual agreement between the Ordering Agency and the contractor on number of major service labor hours shall the service work begin.”

A: Yes. Please provide a signature for every document that requests it. Signatures can be virtual (by typing into the box) or handwritten (printing out form, signing, then scanning).

A. The Standard Procurement Forms Packet and Bidder Quote Overview Form have been re-uploaded as an attachment with the correct file type.

Please refer to the Attachments titled “T0126 Attachment #2 - Standard Procurement Forms Packet 8/29/24” and “T0126 Attachment #5 - Quote Overview Form 8/29/24”.

Pricing Q: Please clarify how pricing will be determined for vehicle parts that may be required to complete a repair or service, for example, Brake Pads, Oil, Filters, Windshield Wipers, etc. The pricing sheet only has a line item for the labor hourly rate.

A: As prices for parts will vary per project, the State is not soliciting part-specific pricing for this Bid Solicitation. When completing work under this Bid Solicitation, Contractors will provide the parts that are needed, and use Price Line #72 to bill the Agencies for the costs of those parts needed and used in the repair/maintenance work.

Please refer to Bid Solicitation Section 4.4, Payment:

“Invoices will only be processed for payment after final acceptance of the services performed. Unless specified otherwise by the Ordering Agency, Contractors must attach an invoice for all services performed along with a separate invoice from their parts suppliers clearly indicating the price paid for all parts used in the services performed. All parts must be billed at cost, with no additional mark-up….

Ordering Agencies shall utilize Price Line #72 to pay for any parts required in a repair. See Bid Solicitation Section 4.2.”

Please also reference Bid Solicitation Sections 1.2, 3.23, 4.1, and 4.2 for more information.

Quote Opening Date Q: Please confirm the Quote Opening Date.

A: The Quote Opening Date is September 19, 2024, at 2:00 PM EST. The cover page of the Bid Solicitation has been updated.

Please refer to the Attachment titled “T0126 Revised Bid Solicitation 8/29/24”.

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