San_Salvador_Classroom_Automation_Project_-_Questions_and_Answers.docx

Project Questions and Answers

1. Can you indicate the form of payment?

Payment is made in United States Dollars.

2. Will there be any tax exemptions in the import of goods?

None that are known.

3. Do we deliver all equipment directly to the project?

Yes.

4. What are the timelines for importation of equipment’s and installation for this project?

After the contract award the company will have 120 calendar days to complete the project.

5. Technical specifications” page 5, track energy usage and organize all lighting loads. We require for this item blueprints of electrical diagrams in order to determine the amount of circuits and equipment that will be necessary to control.

Attached you can find required blueprints posted with this solicitation on FEDBIZOPPS.

6. “Technical specifications” page 5, in our site visit we were told Ilea would provide a videowall in classrooms 1, 2, 3, directors meeting room, and events hall. If YES this videowall will be provided and installed by ILEA?

Yes, ILEA will be in charge of providing and installing the videowalls, but the automation project contractor must integrate them (once available) to the automation system.

7. “Technical specifications” page 5, The current interpretation and sound system is analog, this actual system will not be able to control from the automation system. Can you what you expect regarding the analog system?

The current sound system must be integrated into the automation system, the contractor must include the necessary additional equipment to reach this goal (adjust volume levels, turn the equipment on and off, among others). Also once the new sound and interpretation equipment be available the contractor must integrate them to the automation system.

8 “Technical specifications” page 6, Can you provide the model for the existing Panduit racks installed in ILEA San Salvador?

Rack

· R4PCN - Standard 19" EIA Steel 45RU 4-Post rack with hardware kit and paint piercing bonding kit, numbered up. Mounting hole: Cage Nut.

Accessories:

· Panduit WMP1E - 2RU PatchLink ™ Horizontal Cable Manager with dual hinged cover, front and rear.

· Panduit WMPV45E - 45RU 4" wide NetRunner™ Vertical Cable Manager, dual sided.

· Panduit CMRPSVD20TL – Vertical power strip with dual 20 Amp, 120V circuits, ten Nema 5-20R Receptacles per circuit, two 20 Amp thermal breakers, two 15' power cords with NEMA L5-20P twist lock plugs. UL and c-UL Listed. Dimensions: 66.3"H x 1.9"W x 1.3"D (1683mm x 47mm x 33mm).

· Panduit CNWSM6-C – Screw with Cage Nut.

9 “Technical specifications” page 6, Can you provide the models of the actual Digital Signage system? (Including all of its components).

Screens

NUCs Thirteen (13) Intel D54520 WYK Windows 8.1

10 Page 7, following paragraph:

The project installation and configuration works must be done as requested by the ILEA IT representative, this includes but it is not limited to work during nonbusiness hours, weekends and holidays.

Is it possible to obtain permission to work one by one room for a full day to complete the project in the short term?

The automation of the rooms will be on a per room basis, i.e., one room after the other. We will have meetings to define the most convenient plan in order to deploy the project as fast as possible. But if required, the works must be performed during nonbusiness hours, weekends and holidays.

11 Page 50, numeral 17, Part replacements are required within 4 hours after diagnostics are run and the faulty hardware is identified by the vendor’s or manufacturer’s specialists Is it possible to allow us a delivery time of 3-5 days max. (Usually time for these cases) when we need import parts to replace damage by not having these locally?

The Company must then have the necessary spare parts in their inventory to meet the requested SLA (4 hours or less for equipment and accessories replacement).

12 Page 52, Title Inspection and Acceptance, indicates the following:

The payment (s) to the Contractor shall be made following satisfactory inspection and acceptance of products by the Office of INL in San Salvador.

Is it possible to obtain an advance payment of 40% of the total contractual amount including the general taxes against banking guarantee?

No

13 The SOW requires the following:

The company must provide a letter from the manufacturer in which is specified that the integrator has the skills and technical knowledge to deploy the project with success.

Question: There are going to be several manufacturers for different types of equipment. Which equipment are you referring to?

The core components of the automation solution (e.g. Manufacturer of the Digital media matrix, control system, among others)

14 During the site visit, there were three different types of electric circuits in the class rooms, Red (Emergency) Orange (UPS) and White. Can we use the same circuits when possible, or do we have to replace all electric circuits already in place?

As specified in the important notes:

“All the equipment in this project should be connected to the UPS electrical circuits. All the electrical works should be included” The power design must be done according to the best practices. You can use the same circuits as long as they support the power for the new equipment without overloading it. If needed, the company must install new electrical circuits.

15 CUSTOMS CLEARANCE AND TAX EXEMPTIONS

If applicable, the U.S. Government will assist the Contractor in obtaining customs clearance and tax exemption certificates from the Government of El Salvador in accordance with, Marking and Submission of Documents, of this contract.

Does this includes all equipment or there are any limitations such as type of equipment, dollar amount, etc.?

There are no known limitations.

16 In the blueprints we have found two types of pódiums Presidential Lectern 1 & 2, can you specify which of these will be in rooms 2 and 4?

As specified in the excel spreadsheet, presidential lectern 2 will be used in each breakout room, and presidential lectern 1 will be used in the events hall.

17 Do you have any specs regarding the motorized curtains?

No, the company must suggest the motorized curtains, nevertheless, they should be approved by the ILEA IT project supervisor before being implemented.

18 Regarding Yearly Maintenance and support services in point 17, Ilea is soliciting Part replacement within 4 hours after diagnostics are run, considering we are not in USA could there be a consideration for this time deadline?

The Company must then have the necessary spare parts in their inventory to meet this requirement.

19 Do your existing Network Switches support POE? If yes can we use them to supply power to the touchscreens and media presentation button panel?

No, the company must include four (4) Cisco WS-C2960S-48FPS-L and accessories (like StackWise cables). They will be installed in the new rack in each IDF and MDF (Data Center, IDFs in second and third level and events hall).

20 What timeline do we have to import and install the systems?

After the contract award the company will have 120 calendar days to complete the project.