PINELLAS COUNTY PUBLIC WORKS

INVITATION TO BID & TECHNICAL

SPECIFICATIONS

Lease, Heavy-Duty Mechanical/Regen-X Street Sweeper with Full Turnkey Maintenance

Services

Bid Title: Lease, Mechanical / Regen-X Street Sweeper

Bid Number: 26-0581-ITB

Date Issued:

Department: Public Works Department, Stormwater Operations

County Reps: Eric Fehrmann (Project Coordination) & William Moore (Technical)

Section 1: General Requirements & Lease Terms

1.1 Intent and Overview

Pinellas County seeks to enter into a lease contract with a qualified Street Sweeper manufacturer or authorized dealer to provide the County with one (1) new heavy-duty, high-performance 4-wheel or 6-wheel mechanical/regenerative air street sweeper. The contract must include full bumper-to-bumper maintenance services to guarantee maximum operational availability for stormwater operations and street clearing.

1.2 Lease Duration and Extensions

The primary duration of the Lease shall be for a period of forty-eight (48) months from the final acceptance date.

The unit prices bid shall be held firm for the entire duration of this primary contract period.

Subject to written agreement from both the County and the successful vendor, the lease may be extended for an additional forty-eight (48) month period beyond the primary contract term. Term extensions will allow for price adjustments contingent on the prime interest rate published by the Wall Street Journal at the time of the extension.

Any extension shall be exercised only if all other terms and conditions remain identical, subject to approval by the

County Administrator or Director of Purchasing.

1.3 Lease Structuring and Legal Framework

The lease presented must be a 'financing' type lease as defined by Florida law. 'Tax-exempt' non-financing style leases will not be considered. Bidders are required to provide a complete amortization schedule including full lease terms and the lease rate at the commencement of the contract. The lease must be structured on a minimum average annual usage of two-thousand seven hundred (2,700) engine hours. All tangible taxes and any other applicable taxes included must be explicitly delineated.

The lease payment plan shall be paid monthly, in arrears from the invoice date. The first payment shall be invoiced upon final acceptance and processed in strict accordance with Florida Statute 218.701 et seq., the Local

Government Prompt Payment Act.

1.4 Insurance and Water Infrastructure Tracking

The County will insure the equipment through its comprehensive self-insurance fund. This fund does not permit the lessor to be named as an additionally insured party. The County shall provide the successful bidder with an official self-insurance letter as formal proof of coverage. For operational tracking, Pinellas County Fleet Management will install a dedicated water meter and backflow preventer to measure potable water utilization. Bidders must also provide a dedicated meter to measure broom hour utilization in the cab solely for County tracking purposes, which will not form a baseline for lease cost adjustments.

Section 2: Maintenance, Downtime, and Delivery Logistics

2.1 Bumper-to-Bumper Turnkey Maintenance Service

The successful bidder shall provide complete, full bumper-to-bumper turnkey equipment maintenance services.

The Vendor is entirely responsible for the cost of ALL parts and labor for both the truck chassis and all sweeper-related components. This comprehensive service is fully inclusive of wear items, tires, brakes, and wipers.

Maintenance services must incorporate weekly, monthly, semi-annual, annual, and any other manufacturer-recommended preventative intervals. The only exclusions from this contract are fuel and replacement sweeper brooms, which will be provided directly by Pinellas County.

2.2 Turnaround Time and Liquidated Damages

The sweeper must remain fully operational for at least ninety percent (90%) of County annual workdays, excluding the following eight observed holidays: New Year’s Day, Martin Luther King’s Birthday, Presidents Day, Memorial

Day, Independence Day, Veterans Day, Thanksgiving Day, and Christmas Day.

The unit shall not be out of operation for more than two (2) consecutive County workdays, nor more than eight (8) workdays in any one-hundred (100) consecutive workday period. Turnaround time begins immediately upon notification to the Vendor. If a unit is down for more than 48 hours, the Vendor is required to pick up the unit if it is not repairable on-site, and coordinate all maintenance during normal business hours (Monday – Friday, 8:00 AM to

5:00 PM).

Failure to return the sweeper to service or provide a back-up unit of equal quality and capability within two (2) consecutive workdays will result in a daily assessment of $325.00 against the vendor. This deduction represents the County's administrative cost to secure an alternative single unit and operator, and will be applied as a contract deduction against the next regularly scheduled monthly lease invoice.

2.3 Delivery Requirements and Technical Documentation

Delivery of the completed unit must occur within ninety (90) calendar days after receipt of the official purchase order. If the vendor fails to deliver within this timeframe, they must provide a functional loaner sweeper of the same class and capability at no cost until final acceptance. All deliveries must be coordinated at least forty-eight (48) hours in advance and executed Monday through Friday, between 7:30 AM and 3:00 PM to Fleet Management, Attn: John Neal, 9685 Ulmerton Road, Largo, FL 33771.

The unit must be delivered alongside the following documentation: Owner's Manuals (2 copies), Operating and

Parts Manuals (2 copies), Engine User Guides (1 copy), Warranty Certificates, Application for Certificate of

Title/Vehicle Registration, Temporary Tag, and 3 complete sets of keys.

Section 3: Technical Specifications & Compliance Matrix

Bidders must complete the compliance matrix below by checking YES or NO for each clause. Any variances, exceptions, or deviations must be fully documented in writing at the conclusion of the proposal.

Ref # Technical Specification

Clause Requirement

YES NO

1.1 Chassis Framework:

2025 Freightliner M2 or approved equal of conventional design with a minimum 33,000 GVW rating. Wheelbase must not exceed 140 inches.

Cab-to-axle layout must fully accommodate a vertical exhaust with integrated aftertreatment. Includes heavy-duty front tow hooks.

1.2 Fuel Infrastructure:

Single 50-gallon fuel tank shared by both the chassis and auxiliary engines, easily accessible without raising or shifting any modules. Includes an in-cab electrical fuel gauge;

sight tubes are strictly prohibited.

2.1 Chassis Powertrain:

Cummins ISB 6.7-200 or equivalent turbocharged diesel engine, 200 Hp @

2400 RPM, 520 lb-ft torque @ 1600 RPM.

Single vertical exhaust with SCR and a 6-gallon

DEF tank. Viscous drive radiator fan protected to

-34°F.

3.1 Transmission &

Suspension: Allison

2500 Series automatic transmission with heavy-duty oil cooler and external spin-on filter. 2-speed rear axle with a ratio of 6.17/8.42. 23,000

lb. rear axle air spring suspension with automatic height control valves and an automatic release system to hard rubber biscuits for dumping stability.

4.1 Cab & Ergonomics: Dual

operator full power steering with tilt/telescoping wheel.

Premium adjustable air suspension cloth bucket seats with dual armrests and 3-point seatbelts.

Motorized West Coast exterior mirrors with 8" lower convex lenses, supplemented by 9" fender-mounted forward convex mirrors on both sides. Fully illuminated tactile rocker switches for night visibility.

5.1 Auxiliary Sweeper

Engine: Rated horsepower maximum of

74 HP (55 kW) @ 2400

RPM, torque 224 lb-ft @

1600 RPM operating entirely without Diesel

Exhaust Fluid (DEF).

Must drive the blower fan via a heavy-duty light-weight two (2) "V" groove power belt. Features wet sleeve cylinder liners and an independent

ECU for throttle control.

5.2 Fluid Coupling: A heavy-

duty fluid coupler must be installed between the auxiliary engine and the power belt drive to allow smooth starting/stopping and isolate the momentum of the fan system when the engine is deactivated.

6.1 Blower Turbine: Closed

face turbine type, 33-3/8 inch diameter with 9 vanes constructed of genuine Hardox steel, dynamically balanced to within 5 ounce-inches.

Driven by a spring-loaded tensioner system not requiring engine repositioning. Housing must be 7-gauge steel with an independent inspection door, completely separate from the hopper structure.

7.1 Pickup Head Assembly:

Spring-supported fabricated steel with separate upper (blast) and lower (vacuum) chambers. Width must be no less than 90 inches and length no less than 30 inches

(2,700 sq in total area).

Minimum 14-inch pressure hose and 13-inch suction hose with a quick-disconnect lower coupling. Includes an in-cab cable-controlled 116 sq in leaf bleeder/vacuum enhancer.

8.1 Side Gutter Brooms:

Dual trailing arm parallelogram design, minimum 42-inch diameter (or 46-inch at bristle tip depending on module configuration).

Pneumatically raised, lowered, and suspended with adjustable in-cab down pressure.

Hydraulic motor must provide a minimum torque of 6,045 to 7,266 in-lbs for aggressive digging. Includes electrically operated in-cab inward/outward tilting plates for irregular curbs.

9.1 Debris Hopper:

Volumetric capacity of 8 cubic yards class (or 4.5 cubic yards minimum mechanical variant).

Floor constructed of 1/4 inch steel, sides of 10-gauge steel. Floor dump angle must be at least 50 degrees powered by twin telescoping cylinders.

Top-hinged rear door with a minimum 100-degree opening angle and water-resistant heavy-duty reinforced D-style rubber seals.

Features mandatory external mechanical hopper and door props.

9.2 Hopper Screen & Intake:

Single screen assembly with a minimum surface area of 3,970 square inches, constructed of

11-gauge steel, incorporating a pneumatically controlled external drop-down system for toolless cleaning. Includes a removable internal steel deflector to direct material to the rear-center.

10.1 Centrifugal Dust

Separator: High-efficiency external centrifugal style dust separator bolted onto the unit for simple replacement. Designed to prevent plugging with fine or organic debris, featuring a minimum of two self-opening hinged inspection doors that clear automatically when tilting the hopper.

11.1 Dust Suppression Spray

System: Polyethylene rust-proof frame-mounted water tank with a minimum capacity of

250 to 360 US gallons.

12-volt electric diaphragm pump delivering 4 GPM at 40

PSI. Includes three (3) nozzles per side broom, three (3) in the suction hose, and a cab-controlled front bumper-mounted spray bar featuring four brass nozzles on a corrosion-resistant copper pipe.

12.1 Hydraulic Infrastructure:

Gear-driven pump delivering 7.0 GPM @

2100 RPM / 8.3 GPM @

2500 RPM. Heavy-duty oil cooler operating below 200°F. High-pressure circuits must utilize O-Ring Face Seal

(ORFS) fittings exclusively to prevent environmental leaks.

Includes quick-disconnect pressure check ports on all circuits.

13.1 Pneumatic & Electrical

Control: PR4 protector valve for chassis air isolation. Fuses must be automotive blade type.

Harnesses must be color-coded and hot/function stamped with circuit name every 4 inches. Includes 4-corner white strobe lights, a top cab beacon, independent LED work lights for both gutter brooms and the rear, a rear-facing safety camera, and an automatic reverse-stow safety interlock.

Section 4: Bid Proposal Summary & Cost Schedules

Bidders must complete the entire cost structure below. Prices must remain firm for the first 48 months of the lease contract.

Description Item Lease Rate (%) Monthly Cost ($) Total 48-Month Cost ($)

48-Month Base Sweeper

Lease Cost (Excludes Full

Maintenance Services)

48-Month Bumper-to-

Bumper Full Maintenance

Contract Cost

TOTAL COMBINED

COUNTY

PROCUREMENT COST