SWC_700_Attachment%20B_Job%20Log_Compliant_Rev.docx

Attachment B is a job log and contractor sign-in sheet for State of Tennessee Statewide Contract (SWC) #700, administered by the Department of General Services, Central Procurement Office, to document maintenance and repair services for electrical, HVAC, plumbing, boiler, and chiller systems across Tennessee state agencies, local governmental entities, University of Tennessee system institutions, Tennessee Board of Regents entities, and military installations in Catoosa, Georgia and Fort Campbell, Kentucky. The form serves as a record-keeping document requiring contractors to log each service visit with facility name and location, company name, employee information, date and time of service, detailed explanation of work performed, and authorization from the agency representative. The contract solicitation for electrical services targets Hardin, Henderson, and Henry counties, with up to five responsive and responsible contractors to be awarded per county. Contractors must respond to emergency calls within two hours and non-emergency calls within one business day, maintain 24/7 availability, and provide one-year workmanship warranties. The solicitation deadline is May 22, 2026 at 2:00 p.m. Central Daylight Time, with contract effectiveness beginning April 1, 2026 for an initial thirty-six-month period, followed by optional renewals of up to two additional one-year periods and a potential 180-day extension, not to exceed sixty months total.

Pricing is structured on hourly labor rates for technicians and helpers differentiated between regular time (7:00 a.m. to 6:00 p.m. Monday-Friday) and premium time (6:01 p.m. to 6:59 a.m. weekdays and all day Saturday, Sunday, and state holidays), plus allowable trip charges. The estimated total liability across the entire statewide contract network is $110,000,000, with electrical maintenance estimated at $21,000,000; however, the state does not guarantee minimum purchase quantities to any awarded contractor. Respondents must hold current CE classification from the Tennessee Department of Commerce & Insurance for electrical work, possess appropriate state mechanical contractor licenses, maintain current insurance, demonstrate a minimum of one year in business, and submit completed evaluation models, bid pricing documents, licenses, certifications, tax registration proof, and compliance documentation. No set-aside designations for disadvantaged enterprises, minority-owned businesses, women-owned businesses, or other protected classifications are identified. Performance bonds are required for jobs exceeding $50,000, and payment bonds for jobs exceeding $100,000. Pricing shall remain firm for the first 365 days, after which contractors may request increases supported by independently verifiable documentation of cost increases, subject to state approval, with payment terms following the Tennessee Prompt Pay Act and Central Procurement Office Rules and Regulations.