INDUSTRY DAY ATTENDEES and QAs 10 Feb 2020.pdf

INDUSTRY DAY ATTENDEES

Boneal, Inc.

ETI Tech LLC Setech Supply Chain Solutions ATAP, Inc.

ADS, Inc.

Charleston Logistics, LLC (parent company Tumeq representing) S&K Federal Services, LLC F-3 Solutions ECI Defense Group (Dutch Valley Supply) Hurricane Aerospace Solutions Lockheed Martin Rotary and Mission Systems Aging Aircraft Solutions University of Dayton Research Institute (UDRI) Green Machine and Manufacturing Precision Air, Inc.

QUESTIONS AND ANSWERS FROM 29 JANUARY 2020 INDUSTRY DAY

1. Question: What will be the security level of the data used?

Answer: Export-Controlled

2. Question: Have all the manufacturers been determined viable (Are they still in business, do they still manufacture the item, etc.)? Will we verify the companies on the list are still manufacturing these NSNs?

Answer: No, once the Government issues an order for the item, the awardee will contact the approved sources. If the sources are no longer viable, the awardee can return a no-bid or could propose an alternate source (Government will have to approve and will likely require some degree of testing). If no viable solution is proposed/approved, the Government will procure the item via a tactical contract through the independent IPT.

3. Question: Will the Government request pricing as orders come in?

Answer: The Government is currently working to establish evaluation criteria at contract award level and how this will affect price competition on each individual order.

4. Question: Will all the items ordered be delivered to just one location or multiple?

Answer: Deliveries will be to multiple locations including CONUS and OCONUS locations for each item and will be established on each individual order.

5. Question: What happens if there is no known source?

Answer: All NSNs included have an approved source. If the awardee contacts the approved source(s) and determines they are no longer viable, the awardee can return a no-bid or could propose an alternate source (Government will have to approve and will likely require some degree of testing).

If no viable solution is proposed/approved, the Government will procure the item via a tactical contract through the independent IPT.

6. Question: Does the Government have parts that can be inspected or reverse engineered? Will any reverse engineering be required?

Answer: Reverse Engineering will not be within scope of this effort.

7. Question: Will there be a list of attendees made available?

Answer: Yes, a list of companies who had representatives present at the Industry Day will be posted on the current Contract Opportunities listing on beta.SAM.gov.

8. Question: Where will inspection be (At their facility or OEM)?

Answer: Inspection and Acceptance at the Origin or Destination will be determined at contract award and dependent on which Quality Assurance level the Government requires for each item.

9. Question: Will other USAF PCOs use the contract? Will there be other users of the contract (other than WNZ/Support Equipment and Vehicles)?

Answer: Yes, there is the potential for other organizations to use this contractual vehicle.

10. Question: Are we planning to adhere to the non-manufacturer rule or seek a waiver?

Answer: We intend to seek a waiver.

11. Question: What is being used for business analytics?

Answer: Demand planning

12. Question: Will the Government use VSM?

Answer: No.

13. Question: What type of First Article Testing is required?

Answer: This contract includes critical safety items, nuclear certified items, and items that have not been procured recently. As such, various types/levels of first article testing may apply at the individual delivery order level and will be identified and defined at the delivery order level.

14. Questions: How will the Government lessen the burden on single sources during the RFP process?

Answer: The Government cannot limit how many offerors approach a particular source during the RFP stage.

15. Question: What is the timeframe for the expected RFP Release?

Answer: A draft RFP is expected to be released in August/September timeframe and will be posted to beta.SAM.gov.

16. Question: What is the CLIN structure?

Answer: CLIN structure has not been established at this time.

17. Question: Do you plan on having a specific CLIN for 1st article testing and requirements?

Answer: We have not finalized our CLIN structure at this time; however, we do anticipate having a specific CLIN to accommodate First Article Testing.

18. Question: How will the fill fees affect first article prices?

Answer: If the Government were to pursue fill fees rather than all-inclusive NSN pricing, the Government does anticipate having one type of fill fee for sourcing actions and another for sourcing actions including testing.

19. Question: Will shipping utilize Government Bill of Lading?

Answer: The item’s shipping documentation will be determined by our transportation office on each item individually and will be established at the time of order and specific to each CLIN. We cannot determine the type of transportation document until we send our requirement through the Government’s transportation offices.

20. Question: How will recency of procurement determine first article need?

Answer: The Government Engineer will determine if first articles are needed based on critical safety items, time, etc. and will identify to the awardee(s) at the order level.

21. Question: Can we provide an updated NSN list?

Answer: A current NSN list will be posted to beta.SAM.gov.

22. Question: How will the SRC overlap with PROS contract?

Answer: It is customary for the FMS program office to contact the item’s IPT for support. Only when the IPT cannot support, PROS is used. This contract could give WNZ greater capability to support FMS requirements in-house.

23. Question: Will this support a rapid sustainment office?

Answer: Not at this time

24. Question: Do we have the TDPs?

Answer: For some items on the list, the Government has unlimited rights to complete TDPs; however, for others, no or incomplete TDPs are available.

25. Question: Will the contractor have access to the TDPs?

Answer: Yes, the TDPs will be available will be accessed through JEDMICS.

26. Question: What does that mean for other NSNs?

Answer: The Government intends to provide a list of the currently-approved sources available for each NSN no later than when pricing is requested.

27. Question: Will it be possible to qualify other sources? How will we develop new sources?

Answer: The Government will require utilization of currently-approved sources first; however, if currently-approved sources are not viable, the Government will consider qualifying another source. These determinations will be made on an individual basis.

28. Question: Are there any QPLs for this?

Answer: No.

29. Question: Do you have a cybersecurity requirement?

Answer: No

30. Question: Will there be overhauls on this program?

Answer: No

31. Question: Will shipping be to the Government?

Answer: The shipments will not go to Robins but will ship directly to the Government customer who ordered the item and IAW the shipping instructions for that order.

32. Question: Will a large company be able to participate as this is a small business set-aside?

Answer: A large business can participate as a subcontractor.

33. Question: Are you looking for someone to provide tech data packages?

Answer: In some instances, T.O.s and/or drawing updates will be requested on certain orders; however, no new TDPs will be required.

34. Question: Do we have evaluation criteria yet?

Answer: Not at this time.

35. Question: How will we evaluate experience doing this previously?

Answer: The Government is in the process of developing evaluation criteria and determining the proper non-cost factor to evaluate management and contractor experience for the current and previous efforts

36. Question: Provide additional information on incidental services.

Answer: Although this is a supply contract and the Government will receive a supply (the asset), the Government acknowledges that there are services the awardee(s) will provide while procuring the supply. These services include managing sub-contractors/manufacturers to provide quality products on time, providing certain electronic data to the Government, and, in certain instances, facilitating first article testing. These will be detailed in the Statement of Work

(SOW).

37. Question: Will there be DCMA oversight?

Answer: Yes

38. Question: Is there a turnaround time?

Answer: The Government anticipates the delivery schedule will vary by item.

39. Question: How will we compete requirements?

Answer: The Government is in the process of conducting market research to determine the evaluation criteria that will provide the best value to the Government.

40. Question: How will we price items? Is it possible to request prices and it not be “gated” but then come back and verify prices?

Answer: The Government is considering price competition on each individual order if this effort results in multiple-award contracts. The Government has not yet determined its evaluation criteria and therefore has also not yet determined if pricing will be evaluated at contract award.

41. Question: What will be the depth of testing for items not procured in a while?

Answer: It will depend on the item itself. Test requirements will be provided when the Government requests pricing of the item. These are sometimes from the TDP and sometimes driven by the IPT testing requirements.

42. Question: How will we proceed if no data?

Answer: The acquisition goes back to the owning IPT. Lack of a complete data package does not halt the sourcing effort. The Government intends to provide a list of the currently-approved sources available for each NSN no later than when pricing is requested. The awardee(s) should utilize the currently-approved sources first whether a complete data package exists or not. If the awardee contacts the approved source(s) and determines they are no longer viable, the awardee can return a no-bid or could propose an alternate solution for the Government to evaluate.

43. Question: As an awardee, do you have to bid on every item?

Answer: No. The Government anticipates providing a “no-bid” option as a response to a request for pricing.