Supplier-Submission-Checklist-19UK5626P0739V.pdf
PDF 175 KB Posted
- Attached to
- Purchase of a Government-owned Vehicle
- Solicitation number
- 19UK5626P0739-V
- Issued by
-
Department of State US Embassy London
About this file
This is a Supplier Submission Checklist for a solicitation issued by the United States Embassy London for the purchase of a government-owned 8-passenger mini van. Solicitation No. 19UK5626P0739/V requires suppliers to submit quotations by 17:00 BST on July 30, 2026, via email to Procurement_Box7@state.gov. The Government will evaluate proposals on a Lowest Price Technically Acceptable (LPTA) basis with Firm-Fixed-Price (FFP) quotations required.
All quotations must include a completed and signed SF-18 form, vehicle technical specifications, manufacturer's brochure, pricing excluding VAT with delivery included to the U.S. Embassy London or other UK location, confirmation that the vehicle is new and current production, and estimated delivery timeframe. Suppliers must also provide past performance references from recent U.S. Embassy or similar customer sales with contact details and relevant purchase order or contract numbers. For non-UK offerors, evidence of an active business relationship with a UK supplier/dealer for at least three years is mandatory, along with quotations that include all shipping, customs, duties, taxes, and delivery costs. Additionally, non-UK offerors must provide proof that the vehicle complies with UK registration and safety requirements and can be registered in the UK. Optional items may include diplomatic registration and accessories quoted separately. The checklist notes that incomplete quotations may be deemed non-responsive, the Government reserves the right to verify all information, and prices must remain firm-fixed throughout the contract period.
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Text version
United Sates Embassy London/GSO/Procurement/AAA
Supplier Submission Checklist
Solicitation No. 19UK5626P0739/V Purchase of Government-Owned Vehicle – Mini Van (8 Passenger) Before submitting your quotation, ensure your proposal includes all of the following:
General Submission ☐ Completed and signed SF-18 quotation form.
☐ Firm-Fixed-Price (FFP) quotation.
☐ Price excluding VAT.
☐ Delivery included to U.S. Embassy London (or other UK location if directed).
☐ Vehicle technical specifications.
☐ Manufacturer's brochure/literature.
☐ Confirmation that the vehicle meets all mandatory specifications.
☐ Estimated delivery timeframe.
☐ Confirmation that the vehicle is new, unused, and current production.
☐ Clearly identify any forecourt/in-country vehicle.
☐ Provide separate SF-18 forms for factory-build and forecourt offers
(if both are submitted).
Past Performance ☐ Recent U.S. Embassy/U.S. Mission references (if applicable).
☐ Customer references for similar vehicle sales.
☐ Customer contact details.
☐ PO/Contract numbers (where available).
Supplier Relationship (Non-UK Offerors) ☐ Evidence of an active business relationship with the UK supplier/dealer for at least three years.
☐ Supporting documentation.
Importation (Non-UK Offerors) ☐ Quotation includes shipping, customs, duties, taxes and delivery costs.
United Sates Embassy London/GSO/Procurement/AAA
☐ Vehicle complies with UK registration and safety requirements.
☐ Proof the vehicle can be registered in the UK.
Optional Items ☐ Diplomatic registration quoted separately.
☐ Optional accessories priced separately.
Final Check Before Submission ☐ Quotation signed.
☐ All supporting documents attached.
☐ Email sent to Procurement_Box7@state.gov.
☐ Subject line references Solicitation No. 19UK5626P0739/V.
☐ Submitted before 17:00 BST on July 30, 2026.
Procurement Notes
• Incomplete quotations may be determined non-responsive.
• The Government reserves the right to verify all submitted information.
• Award is anticipated on a Lowest Price Technically Acceptable (LPTA) basis.
• Prices shall remain Firm-Fixed-Price (FFP).
| Supplier Submission Checklist |
| General Submission |
| Past Performance |
| Supplier Relationship (Non-UK Offerors) |
| Importation (Non-UK Offerors) |
| Optional Items |
| Final Check Before Submission |
| Procurement Notes |
File details come from the government source that posted it. Updated .