SUPPLEMENT to GRC.pdf
PDF 119 KB Posted
- Attached to
- PMAA, 5701, Wolfer-Mallon Ditch Bypass
- Solicitation number
- IFB1 PMAA 2016000380 4
- Issued by
- Kit Carson County, Denver City, Colorado
About this file
This is a supplemental document to the General Requirements and Covenants for Capital Construction (dated 2003) issued by the Division of Wildlife. The document establishes procedures for Emergency Contract Modification Agreements (CMAs) that allow the Principal Representative of the Division of Wildlife to direct changes to work within the existing contract scope. Emergency CMAs may only be issued when there is a threat to life or property or when delays in standard processing would result in substantial project delays or significant cost increases. Emergency CMAs cannot be used when the resulting price adjustment exceeds twenty percent of the current total contract value, in which case the standard modification process is required. When the price and/or time adjustment can be determined at issuance, those amounts are reflected on the Emergency CMA; otherwise, a not-to-exceed amount is specified that represents the maximum adjustment to contract price and/or time, including direct and indirect costs of the changed work and any costs attributable to delays or inefficiencies resulting from the change.
For Emergency CMAs where price and/or time adjustments have not been determined at the time of issuance, the contractor must submit a complete written proposal for adjustment within seven days of the issuance date. Final processing of any price and/or time adjustment requires routing a Standard CMA to the State Controller's Delegate at the Department of Natural Resources, which must include a copy of the Emergency CMA and the contractor's written proposal if applicable. This supplemental guidance ensures that emergency modifications maintain fiscal control while allowing necessary flexibility for unforeseen circumstances during capital construction projects.
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Text version
SUPPLEMENTAL TO THE
GENERAL REQUIREMENTS AND COVENANTS
FOR CAPITAL CONSTRUCTION - (dated 2003)
1. Emergency Contract Modification Agreements:
(Emergency Contract Modification Agreements may not be used when the resulting adjustment in price exceeds twenty per cent of the current total contract value. The standard modification process is required in these instances.)
The Principal Representative of the Division of Wildlife may direct changes in the work within the scope of the contract through the issuance of an Emergency Contract Modification Agreement (CMA) only upon the threat to life or property or the likelihood that delays in processing will result in substantial delays and/or significant cost increases. If the amount of the adjustment in contract price and/or time can be determined at the time of issuance of the Emergency CMA, those adjustments shall be reflected upon the face of the Emergency CMA. Otherwise, the Emergency CMA shall reflect a not to exceed amount for the change to the contract value. Said amount shall represent the maximum amount of adjustment to the contract price and/or time to which the contractor will be entitled, including direct and indirect costs of the changed work, as well as any direct or indirect costs attributable to delays or inefficiencies arising because of the change. For Emergency CMA’s where the price and/or time have not been determined at the time of issuance, the contractor shall submit a complete written proposal for adjustment within seven
(7) days of the date of issuance.
Final processing of an adjustment in price and/or time for the above process will be completed by the routing of a Standard CMA to the State Controller’s Delegate at the Department of Natural Resources which shall include a copy of the Emergency CMA and a copy of the contractors written proposal, if applicable.
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