Submittals_-_Contractor_Licensing_Requirements_rev_2-2023.pdf

This is a Contractor Licensing Requirements submittal form issued by the City of Phoenix Parks and Recreation Department for the Event Equipment Rental Services procurement (PKS-IFB-26-0175). The solicitation seeks a contractor to provide comprehensive equipment rental services across 150 line items, including seating, tables, tents, canopies, staging, audio-visual equipment, lighting, power distribution, crowd control accessories, and climate control equipment for City-owned or City-approved locations. A non-mandatory pre-offer conference is scheduled for January 6, 2026, at 11:00 AM, with a written inquiry deadline of January 9, 2026. Offers must be submitted by January 26, 2026, at 2:00 PM. The contract term is five years, commencing on or about April 1, 2026, and will be awarded to the lowest responsive and responsible bidder. The contractor must guarantee equipment delivery within two working days for non-emergency purchases and within four hours for emergency services, with no additional delivery fees permitted.

All offerors must comply with Arizona Revised Statutes 32-1151 and obtain the correct class of contractor license from the Arizona Registrar of Contractors at the time of offer submission, unless otherwise exempted under A.R.S. 32-1121. The submittal form requires contractors to certify their licensed contractor name, license class, license number, and expiration date. Contractors must maintain comprehensive insurance coverage, including $2,000,000 in General Liability, $1,000,000 in Automobile Liability, and statutory Workers' Compensation limits. Pricing will be firm and fixed for the initial one-year period, with annual price increase requests permitted thereafter upon written documentation. Liquidated damages of $2,000 per calendar day apply for delays in equipment setup, takedown, breakdown, and cleanup. The solicitation includes provisions for potential Disadvantaged Business Enterprise participation and mandates compliance with nondiscrimination requirements and heat safety mitigation plans for outdoor work.