Submittal_Requirements.pdf

Submittal Requirements

Instructions: The Request for Qualifications must include the following information in the order listed. Please upload responses to the following in one continuous PDF labeled as “Statement of Qualifications Requirements.” The Statement of Qualification must not exceed 100 pages total. Only Statement of Qualifications that adhere to these instructions will be considered for evaluation.

A. Transmittal Letter Offerors must submit a transmittal letter (maximum two pages) on the firm’s letterhead. It must be signed by a representative of the offeror who is authorized to sign such material and to commit the offeror to the obligations contained in the SOQ. The transmittal letter must include the name, address, phone number and e-mail address for the offeror’s contact, and must specify who would be the firm’s signatory to any contract documents executed with the City. The transmittal letter may include other information deemed relevant by the offeror.

B. Staff Qualifications & Team Structure (26%) The Offeror must demonstrate the qualifications, structure, and capabilities of its team to effectively perform the required services addressing the following components:

a) Provide a brief history and overview of your company.

b) Describe your core services and areas of expertise specific to irrigation management systems.

c) Indicate the size of your business and number of employees,

d) Provide a copy of one (1) of the following licenses:

i. an active Irrigation System Specialty Contractor License with the Pinellas Conty Construction Licensing Board or,

ii. an active Certified Specialty Contractor License (Irrigation Specialty Contractor) with the Florida Department of Business & Professional Regulation that is registered with the Pinellas County Construction Licensing Board (PCCLB)

e) Provide summaries of key personnel to include supervisory staff who will be assigned to the contract. Include certifications, licenses, and experience of each.

f) Identify subcontractors, if any, and describe their qualifications and their role as it relates to the scope of services.

C. Service Capabilities & Operational Methods (24%) The Offeror must demonstrate its ability to deliver high-quality, efficient, and technically sound services related to this scope and address the following items:

a) Describe your company’s experience installing various types of irrigation systems

(e.g., drip, sprinkler, smart controllers).

b) Explain your technical expertise and methods for diagnosing system inefficiencies or breakdowns, including tools and techniques used.

c) List the equipment and tools your company owns or has access to that support irrigation system design, installation, and maintenance.

d) Describe any technologies or software your company uses for system diagnostics, scheduling, or monitoring water efficiency.

e) Describe your access to and proficiency with Computer-Aided Design and Drafting (CADD) capabilities, including how these tools are utilized for system design and preparation of as-built drawings

D. Project Approach to Service Delivery (22%) The Offeror must describe its approach to perform the scope of work and address the following:

a) Describe your process for receiving, tracking, and responding to service requests.

Include typical response times for routine and emergency work and how you prioritize tasks.

b) Outline your step-by-step approach for designing and installing new irrigation systems, including site evaluation, permitting, equipment selection, and coordination with City departments.

c) Explain your strategy for ongoing system maintenance and preventive care, including how you schedule and perform routine upkeep.

d) Describe your approach to proactively detecting issues to minimize emergency repairs and system failures.

e) Explain how you manage irrigation system services on an as-needed basis, including prioritizing and responding to work orders or emergencies.

f) Describe how you integrate electrical work (e.g., controller wiring, valve connections) into your irrigation services during design, installation, and maintenance.

g) Explain your procedures for managing subcontractors, including how you ensure quality control and compliance.

E. Past Performance (22%)

The Offeror must provide a list of three (3) past clients (other than the City of St.

Petersburg) for whom similar services were successfully performed. Each client should demonstrate the Offeror’s relevant experience and performance on projects of comparable scope. For each project, include the following information:

a) Client Name

b) Description of the scope of work performed

c) Project size, contract value, and location

d) Project start and completion dates

Client reference contact information (name, phone number, and email address)

F. Contractual Failures

The Offeror must describe any alleged, significant prior or ongoing contract failures, licensing, or permit violations, claims on bonds, any civil or criminal litigation or investigation pending (including wage theft complaints filed) which involves the firm or in which the firm has been judged guilty or liable. If not applicable, please indicate this in your response.

G. City of St. Petersburg Small Business Enterprise (2%)

The Offeror must indicate if it is a City of St. Petersburg SBE.

H. City of St. Petersburg Minority Business Enterprise (MBE) (2%) The Offeror must indicate if it is a City of St. Petersburg MBE.

I. H. City of St. Petersburg Women Owned Business Enterprise (WBE) (2%) The Offeror must indicate if it is a City of St. Petersburg WBE.