Irrigation_System_Management_Services,_Design,_Installation,_Maintenance,_and_Repairs.pdf

RFQ- 25 - 263

IRRIGATION SYSTEM MANAGEMENT SERVICES,

DESIGN, INSTALLATION, MAINTENANCE, AND

REPAIRS

City of St. Petersburg

P.O. Box 2842

St. Petersburg, FL 33731

RELEASE DATE: August 13, 2025

DEADLINE FOR QUESTIONS: September 2, 2025

RESPONSE DEADLINE: September 16, 2025, 3:00 pm

RESPONSES MUST BE SUBMITTED ELECTRONICALLY TO:

https://procurement.opengov.com/portal/stpete

City of St. Petersburg

Irrigation System Management Services, Design, Installation, Maintenance, and Repairs

I. Introduction

II. Solicitation Information

III. Vendor Questionnaire

IV. Scope of Work

V. Evaluation Phases

VI. General Terms

VII. Insurance

Attachments:

A - Submittal Requirements

B - Base Agreement

#RFQ- 25 - 263

Title: Irrigation System Management Services, Design, Installation, Maintenance, and Repairs

1. Introduction

1.1. Summary

The City of St. Petersburg is seeking statement of qualifications from qualified vendors for as-needed commercial irrigation management services to include the design, installation of new systems, and the repair, maintenance, and/or amendment of existing systems.

1.2. Contact Information

Kaela Williamson Procurement Analyst One 4th St. North 5th Floor - Procurement St. Petersburg, FL 33701 Email: kaela.williamson@stpete.org Phone: (727) 892-5297

Department:

Citywide

1.3. Timeline

*Timeline is subject to change

Solicitation Published August 13, 2025

Pre-Qualification Meeting (Non-

Mandatory)

August 20, 2025, 2:00pm https://zoom.us/j/91924705101

Meeting ID: 919 2470 5101

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Deadline for Questions September 2, 2025, 5:00pm mailto:kaela.williamson@stpete.org tel:(727)892-5297 https://zoom.us/j/91924705101 https://zoom.us/meetings/91924705101/invitations?signature=bGB9NPfdTMz5SKYLTSS-eSdk-rQlPA9APZnIrl-LVS4 https://zoom.us/meetings/91924705101/invitations?signature=bGB9NPfdTMz5SKYLTSS-eSdk-rQlPA9APZnIrl-LVS4 https://zoom.us/meetings/91924705101/invitations?signature=bGB9NPfdTMz5SKYLTSS-eSdk-rQlPA9APZnIrl-LVS4

Deadline for Question Response September 4, 2025, 3:00pm

Deadline for Submittals September 16, 2025, 3:00pm

Evaluation/Shortlisting September 24, 2025, 1:30pm

Municipal Services Building One 4th Street North, 6th Floor Conference Room 600 St. Petersburg, FL 33701

2. Solicitation Information

2.1. Submission or Receipt of Proposal

Statement of Qualifications will be received through the City’s online bidding system no later than 3:00 pm on Tuesday, September 16, 2025.

2.2. Standard for Qualifications

The City will qualify multiple vendors whose statement is determined in writing to be the most advantageous to the City, taking into consideration the evaluation criteria set forth in this solicitation. All awards are contingent on the Vendor meeting the minimum qualifications outlined in this solicitation.

The City reserves the right, at any time, to evaluate more vendors for inclusion on the list of approved vendors. All Vendors must meet the minimum qualifications outlined in this solicitation.

2.3. Selection Process

The City will review responses to this RFQ that meet the minimum requirements set forth herein and are received by the closing date and time stated within the documents and evaluate responsive responses in accordance with the evaluation criteria to determine the if the vendor(s) is responsible.

2.4. Award

Per City Code 2-194 (g): Award, A contract shall be awarded, or recommended for award subject to City

Council approval, if City Council approval is required, to qualified offerors in accordance with the solicitation documents.

2.5. Submittal Requirements

Vendors must meet the minimum qualifications and submit the following document(s) to be considered responsive:

• Upload a completed Statement of Qualifications attachment https://procurement.opengov.com/portal/stpete/projects/179579

3. Vendor Questionnaire

3.1. General Information

3.1.1. Is the Vendor registered with the Florida Department of State, Division of

Corporations (Sunbiz) in accordance with Florida Statute §607.1501?*

☐ Yes

☐ No

*Response required

3.1.2. Is the Vendor a City of St. Petersburg certified SBE? * If you have submitted an application and it is pending, please send an email to osd@stpete.org. In the subject line- provide the solicitation number and due date.

☐ Yes

☐ No

*Response required

3.1.3. Is the Vendor a City of St. Petersburg certified MWBE? * If you have submitted an application and it is pending, please send an email to osd@stpete.org. In the subject line- provide the solicitation number and due date.

☐ Yes

☐ No

*Response required

3.1.4. Address for Headquarters location.*

*Response required

3.1.5. Address of office providing service, if different than above.

3.1.6. Contact Information for Contact Person.*

This person must be capable of committing the company to an agreement with the City.

• Name

• Title

• Phone

• Email

*Response required

3.1.7. Description of nature of company’s business.*

*Response required

3.1.8. Year the Company was Founded.*

*Response required mailto:osd@spete.org mailto:osd@spete.org

3.1.9. Number of years company has operated under the current name.* *Response required

3.1.10. Number of years company has been in the present business.* *Response required

3.1.11. Company’s bank of record.*

*Response required

3.1.12. Describe any litigation that the vendor has been a party to in the last five years where it was alleged that the offeror breached a contract for similar services with a client/customer and describe any contracts for similar services that the vendor failed to complete for similar services. Describe the facts and status of any such litigation or contract. * Type N/A if not applicable.

*Response required

3.1.13. Identify any government entity that has debarred or otherwise prohibited the vendor from responding to its competitive solicitations within the last five years. Describe the circumstances surrounding such debarment or other prohibition. * Type N/A if not applicable.

*Response required

3.1.14. The vendor acknowledges that it has read, understands and will comply with

Florida Statute §448.095 pertaining to required use of the U.S. Department of

Homeland Security E-Verify system. Should the City terminate the contract with the vendor for violation of §448.095, vendor may not be awarded a contract with the City for at least one year.* ☐ Please confirm

*Response required

3.1.15. The vendor acknowledges that its solicitation response is subject to Public

Records laws (Chapter 119, Florida Statutes).* ☐ Please confirm

*Response required

3.1.16. Will vendor allow other agencies to piggyback the contract if awarded?* ☐ Yes

☐ No

*Response required

3.1.17. The vendor hereby makes all certifications required by Florida Statute

§287.135 related to scrutinized companies.* ☐ Yes

☐ No

3.1.18. Is vendor required to provide any disclosures to the City regarding a foreign country of concern pursuant to Florida Statutes §286.101 (3)(a)? * ☐ Yes

☐ No

*Response required

3.1.19. If YES, please provide the disclosure(s) in accordance with the requirements of

Florida Statute §286.101 (3)(a).

3.1.20. The vendor certifies that it takes no exceptions to the terms and conditions of the solicitation.* ☐ Yes

☐ No

*Response required

3.1.21. If exceptions are taken, specify in space below.

3.1.22. Has the vendor identified any trade secrets or confidential information in its solicitation response?* ☐ Yes

☐ No

*Response required

3.1.23. If yes to the above question, please upload your redacted proposal here.

3.1.24. I currently have the required insurance coverage as specified in the solicitation and will be able to provide a Certificate of Insurance if awarded. * ☐ Please confirm

*Response required

3.2. Statement of Qualification Information

3.2.1. Statement of Qualification *

Please upload your Statement of Qualification (SOQ) per the Submittal Requirements attachment.

4. Scope of Work

4.1. Intent

The City of St. Petersburg is seeking statement of qualifications from qualified vendors to provide irrigation system management services to include, but not limited to, design, installation, maintenance, repairs, and amendment of existing systems, excavation, system flushing, testing, and electrical work on an as-needed basis.

4.2. Contract Term

The initial term of the agreement is three-years from date of contract execution, and may, by mutual agreement of the parties, be renewed for one, two-year period.

4.3. Minimum Qualifications

At a minimum, Vendor must meet the following qualifications:

A. Must be registered with the Florida Division of Corporations to do business within the state of

Florida prior to submitting an SOQ

B. Have been in the business of providing commercial irrigation system services for at least three (3) years.

C. Have the ability to obtain the minimum insurance requirements set for in the base agreement.

4.4. Vendor Responsibilities

At a minimum, Vendor must perform the following responsibilities:

A. Ensure all materials and installations adhere to all applicable City and State codes (Codes).

B. Utilize electricians who are certified as an electrical contractor through the appropriate county licensing agency for provision of services under this Agreement

1. Account Management

a. Vendor shall provide an Account Manager, who will be readily available during normal business hours to administer the Agreement.

b. Vendor is responsible for notifying the city with any changes in account manager or contact information.

c. Account Manager responsibilities shall include, but are not limited to, overseeing all aspects of implementation, servicing, reporting, and issue resolution.

2. Pipe Fittings

a. Vendor shall ensure that all replacement pipe conforms to the sizes existing within repair areas. No substitutions of smaller pipe sizes will be permitted.

b. Where applicable, Vendor can request authorization to substitute larger pipe sizes. Approval to use larger pipe sizes will be at the sole discretion of the city.

3. Excavation

a. Vendor pricing shall include excavation and shall cover all materials encountered with the exception of materials or matter that cannot be excavated by normal mechanical excavation means.

b. Vendor shall notify the city immediately upon discovery of materials that cannot be excavated by normal mechanical excavation and provide a quote for the additional excavation work.

c. Vendor shall not proceed with the additional excavation work without prior approval from the city.

d. Vendor shall notify the city prior to performing work when additional backfill material will be required to replace rock and other excavated materials.

i. Should this occur, Vendor shall provide the city with a quote for approval prior to performing work.

ii. The city reserves the right to self-perform or contract separately for this work.

iii. It shall be the city's responsibility and expense to supply such additional backfill material to Vendor at the work site.

iv. It shall be the Vendor's responsibility to dispose of excavation materials removed by

Vendor that cannot be used in the backfill operations.

e. Vendor shall excavate trenches for plastic pipe or galvanized pipe sprinkler lines to the proper depth and width as approved by the city.

f. Vendor shall compact backfill material and even it with the adjacent soil level.

g. Vendor shall use fill dirt or sand as the base for backfill material when rocky soil conditions exist at the excavation site and shall trench to a depth of two inches (2") below normal trench depth to allow for this base.

h. Vendor shall use the same fill dirt or sand for backfilling the first four inches (4") of the trench above the pipe.

i. Vendor shall ensure the remaining backfill used to cover the trench is free of rocks over one inch (1") in diameter, subsoil, material, and trash.

j. Vendor shall backfill and close all trenches on the same day it is excavated. No open trenches or partially backfilled trenches shall be left overnight.

4. Installation

a. Prior to beginning trench excavation, Vendor shall:

i. Stake the location of each run of pipe and the location of all sprinkler heads or sprinkler valve locations,

ii. Request inspection by the city, and

iii. Obtain city approval of the locations

b. If Vendor determines that changes are necessary after city approval to begin work, Vendor shall obtain approval in writing from the city before instituting said changes. Failure to obtain written approval for changes may result in the city denying approval of payment for said changes.

i. The city shall be responsible for any additional costs related to location changes requested after installation has been completed and approved.

c. Vendor shall place all pipes, fittings and valves and other irrigation materials in the trenches with concrete thrust blocks set at each fitting and valve as required by Codes based upon pipe size and water pressure.

d. Vendor shall keep interior of pipes free from dirt and debris during installation.

e. When pipe installation is not in progress, Vendor shall ensure open ends of pipes are closed by a city approved means.

f. Heights for sprinkler heads or sprinkler valves in relation to ground level shall be agreed upon by the city and Vendor prior to installation.

i. The city shall inspect and approve height settings at the completion of installation.

ii. The city shall be responsible for any additional costs related to height changes requested after installation has been completed and approved, provided that the installed heights are in compliance with the previously agreed upon heights.

5. Existing Utilities and Structures

a. Vendor shall determine the exact location of all existing utilities and structures and underground utilities at the work site and shall conduct work so as to prevent interruption of service or damage to the underground utilities.

b. Pursuant to State law, Vendor shall obtain a utility locate through the State’s Sunshine 811

“one-call” system. Call Sunshine 811 by dialing 811 or contact https://sunshine811.com.

c. Vendor shall provide the city's Project Manager with a locate number prior to commencement of excavation activities.

d. Vendor shall protect existing structures and utility services at the work site and shall be responsible for the repair or replacement of all damages as a result of negligence on the part of Vendor, its employees, agents, and subcontractors.

e. With prior city approval, Vendor shall make necessary changes to the irrigation system location to accommodate existing utilities and structures.

f. Vendor shall be responsible for all additional costs related to changes to accommodate existing utilities and structures discovered prior to final inspection and approval by the city.

6. Grades and Drainage https://sunshine811.com/

a. Vendor shall grade all piping properly so the entire system of piping can be completely drained.

b. Vendor shall properly pitch the circuit piping, beyond each automatic control valve, back to the control valve for draining of piping back through the control valve.

c. Where grading is not possible the piping shall be pitched to a low point or low points and a drain valve installed at each low point with a gravel drainage sump, as approved by the city.

7. Pipe and Tube Installation

a. Unless otherwise specified, Vendor’s pricing for the repair and installation of sprinkler lines, control wiring and control lines shall include excavation and backfilling, furnishings, installing and testing of sprinkler pipe, tube and fittings, and the removal and restoration of existing improvements and all other work in accordance with the plans and specifications for the project.

b. Unless otherwise required or indicated by the city, Vendor shall install irrigation pipe with a maximum cover of 14 inches based on finished grades for all sprinkler lines or mains with the exception of those sprinkler lines connecting rotor pop-up sprinklers which shall be installed with a minimum cover of 18 inches based on finished grades.

c. Unless otherwise required or indicated by the city, Vendor shall install piping under concrete or asphalt by jacking, boring or hydraulic driving. Where cutting or breaking of sidewalks, concrete work and asphalt is necessary, Vendor shall be responsible for the removal and replacement of the concrete or asphalt. Vendor shall obtain written authorization prior to cutting or breaking sidewalks, concrete and asphalt from the agencies having the proper jurisdiction

d. Unless otherwise required or indicated by the city, Vendor shall install the irrigation piping in the planted or turf areas when piping is located under paved areas but running parallel and adjacent to planted areas or turf areas.

8. Plastic Pipe Fittings and Connections

a. Vendor shall utilize molded plastic pipe fittings manufactured of the same material as the pipe for the project with the exception of brass saddle tees and crosses as hereinafter specified. Plastic fittings shall be suitable for solvent weld, slip joint ring tight seal, or screwed connections.

b. Vendor shall ensure that the slip fitting socket taper is sized so that a dry unsoftened pipe end, conforming to these special provisions, can be inserted no more than halfway into the socket. Plastic saddle and flange fittings will not be permitted. Only Schedule 80 pipe may be threaded.

c. When the fitting connection is plastic to metal, Vendor shall use male adaptors, hand tightened then tightened one turn with a strap wrench.

d. Vendor shall utilize Permatex brand Type II Joint compound for all plastic pipe fittings and connections. Vendor shall not use flex tube.

9. Pipe Identification

Vendor shall ensure that all pipe is continuously and permanently marked with the following information:

a. Manufacturer’s name or trademark.

b. Size.

c. Schedule and type of pipe

d. Working pressure at 73 degrees Fahrenheit

e. National Sanitation Foundation (N.S.F.) approval

10. Installation of Plastic Pipe

a. Vendor shall ensure the following city guidelines are included it its plastic pipe installation

i. Install plastic pipe in a manner to provide for expansion and contradiction as recommended by the manufacturer.

ii. Cut plastic pipe with a hand saw or hack saw with the assistance of a square in sawing vice, or in a manner to ensure a square cut. Vendor shall remove burrs at cut ends prior to installation so that a smooth unobstructed flow will be obtained.

iii. All plastic to plastic joints are solvent-weld joints or slip seal joints.

iv. Only use the solvent recommended by the pipe manufacturer and install all plastic pipe and fittings per the pipe manufacturer’s recommendations.

v. Be responsible for making all arrangements with the pipe manufacturer for any field assistance that may be necessary for its provision of services under this Agreement.

vi. Assumes full responsibility for the correct installation of all plastic pipe

vii. All plastic to metal joints are made with plastic male adaptors.

viii. Solvent weld joints shall be made in the following manner:

I. Thoroughly clean the mating pipe and fitting with a clean dry cloth

II. Apply a uniform coat of primer to the outside of the pipe with a non-synthetic bristle brush

III. Apply a solvent to the fitting in a similar manner as referenced above.

IV. Re-apply a light coat of solvent to the pipe and quickly insert it to into the fitting and give the pipe or fitting a quarter turn to ensure even distribution of the solvent and make sure the pipe is inserted to the full dept of the fitting socket.

V. Wipe of excess solvent that appears at the outer shoulder of the fitting.

VI. Take care not to use an excess amount of solvent that may cause a burr or obstruction to form on the inside of the pipe.

VII. Allow pipe joints to cure for at least 24 hours before pressure is applied to the system.

11. Flushing and Testing

a. After all new sprinkler piping and risers are in place and connected, for a given section, and all necessary division work has been completed and prior to the installation of sprinkler heads, Vendor shall open all control valves and a full head of water used to flush out the system.

b. Vendor shall perform testing of the system after completion of each section or completion of the entire installation to ensure the irrigation system in good working order, prior to final inspection and approval by the city. Any necessary repairs or adjustments shall be at

Vendor’s expense.

12. Steel Pipe and Fittings (For Repairs Only)Steel pipe and fittings shall only be used by the

Vendor when making repairs to existing steel piping that is currently in place. New installations for irrigation systems shall not use steel or metal piping, except as necessary to match existing infrastructure during repairs.When repair of existing steel pipe is necessary:

a. Only new, scale-free mild steel Schedule 40 galvanized steel pipe shall be used.

b. Threaded steel pipe fittings shall be heavy-pattern, banded, galvanized malleable iron.

c. Nipples must match the same galvanized material as the pipe.

d. Bushings, close nipples, and crosses shall not be installed.

e. Street elbows may only be used as part of a drain valve assembly.

f. All steel pipe shall be thoroughly cleaned prior to installation.

g. Ends of the threaded pipe shall be reamed out full size.

h. Joints in all screwed piping shall be made using a City-approved oil-based thread lubricant applied to the male threads only.

13. Sprinkler Heads

a. Unless otherwise specified, Vendor’s pricing for the installation of sprinkler heads shall include excavation and backfill, furnishing, installation and testing of risers, fittings and sprinkler heads, the removal or restoration of existing improvements and all other work in accordance with specifications of this Agreement.

i. Vendor shall ensure that sprinkler heads shall be of the types and sizes with the diameter or radius of throw, pressure, discharge and any other designations necessary to determine the type and sizes, as indicated by the city or as currently exist.

I. Typically, Rainbird spray heads and pop-ups, and Hunter rotors shall be utilized.

II. Sprinkler heads shall be constructed of bronze, brass, stainless steel, cast iron or nonmetallic materials as specified or currently exist.

III. Heads for new systems shall be appropriately color coded for either potable or reclaimed water systems.

ii. Vendor shall ensure that all heads of a particular type and for a particular function in the system shall be of the same manufacturer and shall be marked with the manufacturer’s name and identification, in such a position that they can be identified without being removed from the irrigation system.

iii. Vendor shall set all sprinkler heads and quick-coupling valves perpendicular to finished grades unless otherwise specified by the city.

iv. Vendor shall set all sprinkler heads adjacent to existing walls, curbs and other paved areas, to grade.

I. Sprinkler heads which are to be installed in lawn areas where the turf has not yet been established shall be set four inches above the proposed finished grade.

II. Heads installed in this manner will be lowered to grade when the turf is sufficiently established to allow walking on it without appreciable destruction and shall be done by Vendor as part of the original project with no additional costs to the city.

v. Vendor shall ensure that all sprinklers, having adjustable pin nozzles, have the pins adjusted into the stream for proper and adequate distribution of the water over the coverage pattern prior to final inspection and approval by the city.

vi. Vendor shall tighten all nozzles on stationary pop-up sprinklers or stationary spray after installation.

vii. Vendor shall adjust all sprinklers having an adjusting screw, adjusting stem or adjusting friction collars on a lateral line or circuit as required for the proper arc of coverage, radius, diameter and/or gallonage discharge.

14. Sprinkler Risers

a. Vendor shall ensure that all rotor pop-up sprinklers or quick coupling valves have an adjustable riser assembly (double swing joint riser) assembled by the use of at least three standard 90 degree ells or tees as recommended by the sprinkler manufacturer or as specified by the city.

i. These double swing joint risers shall be of schedule 80 PVC plastic pipe and fittings unless otherwise specified. The horizontal nipple connected directly into the side outlet of the mail line shall be a minimum of eight inches (8") long.

ii. All other nipples of the swing joint riser shall be installed at the length as required for proper installation of the sprinkler head, drain valve or automatic control valves.

iii. The swing joint riser shall be of proper pipe size as specified by the city

b. Vendor shall ensure that all stationary spray pop-up sprinkler heads and stationary surface spray sprinkler heads have risers of schedule 40 galvanized steel pipe.

i. Risers shall be securely braced by means of a supporting stake, anchor pipe below riser or concrete anchors on riser pipe below the surface, as may be required to securely stabilize the riser against any vibration when the sprinkler head is in operation.

ii. Failure by Vendor to provide such adequate stabilization shall be sufficient cause for the city to withhold final approval of the system until such time

iii. Vendor shall correctly re-install that portion of the system to the satisfaction of the city.

iv. Re-work to meet stabilization requirements shall be at the Vendor’s expense.

c. Vendor shall ensure that the part circle rotor pop-up sprinkler head, where indicated, shall be capable of covering a 41-food radius with a 40 PSI pressure at the base of the sprinkler and with a discharge rate of 4.4 GPM using a 5/32 inch size nozzle orifice and having a 3/4 inch bottom female pipe connection.

i. Stand Pipes, if necessary to provide adequate coverage and approved by the city shall be constructed of Schedule 40 PVC and shall be painted green.

ii. Paint color shall be approved by the city’s Project Manager in advance.

15. Automatic Controllers

Unless otherwise specified by the city, all irrigation control units shall be Rainbird Outdoor digital control units with sufficient capacity for the specified project. When battery operated control units are required, Hunter single valve control units shall be utilized.

16. Valves

Unless otherwise specified by the city, Vendor’s pricing for the installation of all valves shall include excavation and backfill, the furnishing, installing and testing of risers, fittings, and valves, and the removal and restoration of existing improvements and all other work in accordance with the specifications of the project.

a. Vendor shall install all manual angle valves and manual angle drain valves with the proper length of two-inch PVC plastic pipe to extend from the top of the valve to finish grade line.

i. Vendor shall install a Rain Bird, or equal, locking type, valve marker in the top of the two-inch pipe for easy location of the valve and for access for operation of the valve.

b. Vendor shall provide the manual angle drain valve with a proper gravel sump at the outlet, of sufficient size to provide proper drainage or if conditions do not allow for a gravel sump, the outlet shall be piped to a drainage tile, drainage ditch or pond as directed by the city to provide proper drainage.

c. Vendor shall install an atmospheric or pressure type anti-siphon of back flow prevention type valve when required by Code in accordance with the applicable Code.

d. Vendor shall install quick-coupling valves with an adjustable swing joint riser assembly

(double swing joint riser) assembled by the use of at least three standard 90-degree ells or tees.

i. These double swing joint risers shall be made of schedule 40 galvanized steel pipe and fittings or schedule 80 PVC plastic unless otherwise specified by the city.

ii. The swing joint riser shall be of proper pipe size as specified by the city.

17. Electrical Control Wire

a. Electrical Control Wire shall be direct burial single conductor 14 gauge insulated solid copper wire and shall bear the Underwriter’s Laboratory (“UL”) approval for direct underground burial feeder cable.

i. Wiring insulation shall be 4/64" thick minimum coverage of ICC100 compound for positive waterproofing protection.

ii. All control of “hot” wires shall be orange in color and all common or “ground” wires shall be of white in color.

iii. Vendor shall ensure that all wire types and installation procedures conform to Codes.

18. Electrical Wire Connections

Vendor shall ensure that all wire connections to remote control electric valves and splices of wire in the field are made in the following manner, using waterproof wire connectors and sealing cement:

a. Strip ends of wires and push wires through the holes of the base socket.

b. Twist wires together and mechanically bond together using crimp sleeve and crimp pliers.

c. Pull wire connection back into base sockets as far as possible

d. Apply solvent cement to the outside of sealing plug and then fill cavity of sealing plugs completely with solvent cement.

e. Push the sealing plug into the base socket, using slight twisting motion, until it bottoms.

f. Push wires down into the base plug as far as they will go, without unsealing the sealing plug to ensure cement is completely sealing around wire insulation and waterproofing the connection.

g. Joints shall be totally waterproof so that there is no chance for leakage of water and corrosion build-up on the joint.

19. Auxiliary Equipment

a. Unless otherwise specified by the city, Vendor shall install all remote valves, zone shut-off valves, gate valves or globe valves shall in an approved valve access box of proper size as required for easy access to the valve.

i. Access boxes shall be complete with cast iron or other city approved type cover.

ii. Reclaimed water valve covers shall be purple in color.

iii. Locking and hinged covers for access boxes will not be required unless specified by the city.

b. Vendor shall install all valve access boxes on a city approved base of sand or other approved fill for proper foundation of a box and easy leveling of the box to ensure proper grades and drainage of the access box.

20. Electrical

Vendor shall install the following electrical service and equipment to meet Codes, and as specified by the city:

a. Conduit

i. All wire and cable shall be installed in Schedule 40 PVC Conduit. No conduit less than

3/4" shall be used.

b. Installation of Conduit

i. Conduit shall be reamed at the ends and closed with plugs or caps during construction.

ii. No more than three blends or elbows shall occur in any one run between each piece of service equipment.

iii. Vendor shall lay out its work and install the conduit to avoid close proximity to the irrigation sprinkler system. Under no circumstance shall a conduit run closer than 12 inches to irrigation pipe.

iv. Conduits shall be run concealed except for power runs in the pump house. All exposed conduits shall run parallel to the building walls and shall be securely fastened by galvanized clips at intervals of approximately six feet. Conduit fittings shall be used on exposed work to make right-angle turns and create a neat appearance.

c. Wire and Cable

i. Wire and cable shall carry the distinguishing mark of the manufacturer as registered by the National Board of Fire Underwriters. In addition, each wire shall be marked differently to aid in distinguishing between the neutral (ground) and live (hot) wires.

d. Motor Connections

i. Vendor shall furnish and install the motor and pump and shall make all connections to all motors, power equipment, and devices.

21. Jacks & Bore/Directional Drilling

a. Vendor shall employ a licensed utility vendor to provide directional boring as required for system installation.

i. Vendor shall be responsible for coordinating all work to be completed by Vendor’s subcontractor(s).

ii. Cost for this work shall be included in the quote provided to the city.

b. The city reserves the right to contract separately for this work.

22. Well and Pump Installation and Repair

a. As required, Vendor shall employ a licensed well drilling company to install deep wells and pumps to meet system requirements or to repair existing systems.

b. Vendor shall be responsible for coordinating all work to be completed by Vendor’s subcontractor(s).

c. Cost for well and pump work shall be included in the quote provided to the city.

i. If requested by the city, the Vendor shall provide three (3) quotes for this work from licensed well drilling companies.

ii. Vendor’s mark-up for this work shall not exceed ten percent (10%).

d. The city reserves the right to contract separately for this work.

23. Design Services

Upon request by the city, Vendor shall provide irrigation system design services to include but not limited to the following:

a. System Design - Assess new irrigation requirements and recommend a system with proper pumping capacity, pressure and watering window to meet irrigation goals.

b. System Analysis - Conduct an analysis of an existing system and make recommendations for system renovations.

24. As-Builts

Vendor shall provide as-built drawings for all new systems and all system amendments. When electronic files are available and provided by the city, as-builts shall be provided by Vendor in electronic format. Vendor shall provide three (3) hard copies and one (1) disc) when applicable prior to final acceptance of and payment for the project.

25. Operation Manuals

Upon completion of system installation, Vendor shall provide two (2) Operations Manuals and three (3) sets of controller keys to the city's Project Manager.

26. Warranty on Labor and Material

a. Vendor shall warranty all materials supplied and services rendered under this Agreement for a one (1) year after the city’s final inspection and approval, to be free of defects in material and workmanship. Vendor will be notified by the city of all defects in materials and workmanship discovered after final inspection and approval.

b. Vendor shall promptly correct such deficiency at Vendor’s expense. If delivery of service or warranty work is not completed by Vendor within a period of five working days after notification by the city, a daily charge not to exceed 1% of the total project invoiced costs may be billed to Vendor for each working day beyond the allowable five working days. Failure by Vendor to remedy deficiencies may result in termination of this Agreement.

27. Responsibility for Work

Until inspection and final approval of Vendor's work by the city, it shall be under the charge and care of Vendor. Vendor shall take every necessary precaution against damage to any part thereof arising from the execution of non-execution of the work.

a. Vendor shall rebuild, repair and make good, at its own expense all damages to any portion of the work occasioned by any cause before its inspection and final approval by the city.

28. Summary of Total Service Charges and Fees

Upon request, Vendor shall furnish the city a detailed summary of purchases, charges, and fees in electronic spreadsheet format. The summary shall include an itemized description of products and services delivered and dollar amount and quantity of each. Failure to provide this information within seven (7) business days following the request may result in Vendor being found in default.

29. Non-Performance

a. If Contactor is found in non-performance per the Agreement requirements and responsibilities, and/or fails to satisfactorily remedy or cure non-performance, the Contract

Administrator will file a vendor complaint report with the Procurement Department. The

Procurement & Supply Management Department will notify the Vendor in writing. Vendor shall reply in writing within ten (10) business days with detailed corrective action to remedy the non-performance, including Completion Deadline date and time. Follow up or call back work to correct such non-performance shall be solely at Vendor’s expense.

b. Contract Administrator shall conduct inspection immediately after Completion Deadline and advise the Procurement & Supply Management Department in writing regarding satisfactory resolution or of any remaining deficiencies.

c. If Vendor fails to remedy or cure deficiencies identified in a vendor complaint report by the

Completion Deadline, the City may deduct the costs from payment of Vendor invoices to obtain service elsewhere.

d. In the event the Vendor consistently fails to perform per the Agreement requirements, the

City may terminate agreement with cause and Vendor may be removed from the bidder’s list for up to a three-year period.

30. Safety

a. Vendor shall be responsible for ensuring that vendor's staff follow all established safety regulations pertaining to the work to be performed per OSHA and city standards.

b. Vendor's employees will keep doors closed and locked while servicing facilities after hours or when instructed by Facility Manager or representative.

31. Training

Vendor shall provide all job skills, training, and safety training required for its employees.

a. Safety Training - vendor shall instruct employees on the correct and safe use of the safety equipment required and of general safety procedures for the job and materials handing requirements.

32. Cooperation between Vendors

The City reserves the right to contract for and perform other or additional work on or near the work covered by these specifications. When separate contracts are let within the limits of any one project, each vendor shall conduct its work so as not to interfere with or hinder the progress or completion of the work being performed by other vendors. Vendors working on the same project shall cooperate with each other as directed. Each vendor involved shall assume all liability, financial or otherwise, in connection with its contract. Vendor shall protect and save harmless the

City from any and all damages or claims that may arise because of inconvenience, delays or loss experienced by Vendor because of the presence and operations of other vendors working within the limits of the same project.

4.5. Response Time

Vendor shall meet the following response time requirements:

A. Quote Request

1. Call back or contact the requesting department with project quotes within three (3) business days of receipt of request from requesting department.

B. Projects

1. Begin work for all projects within three (3) business days of the notice to proceed from the requesting department, unless otherwise directed by the city.

2. Check-in with the project manager prior to commencing work at the job site.

3. Check-out with the project manager after the job is completed at the end of the workday.

C. Emergency Repair Services

1. Be on site within two (2) hours of the initial call for emergency repair services.

2. Check-in with the project manager prior to commencing work at the job site.

3. Check-out with the project manager after the job is completed at the end of the workday.

4.6. Ordering Process

Requesting departments and the Vendor shall follow City selection procedures for projects:

A. Project Manager shall solicit firm price quotes from each of the qualified Vendors who have been issued a Blanket Purchase Agreement by the Procurement and Supply Management Department, unless condition of repair or work creates a disruption of essential operations or conditions that adversely affect the safety, health or security of persons or property. In which case, the Project

Manager shall be solely responsible for proper approval of documentation of the condition and advising Vendor of emergency response time requirements.

B. The Project Manager shall provide all relevant information for services to be provided, such as date and time, location of prospective project and Scope of Services, to the Vendors for request for quotes for services.

C. The Vendor shall submit to the Project Manager a written estimate of the proposed work prior to any actual work being performed by said Contractor. The City will not be charged for work estimates whether or not the work is done.

D. Vendor shall respond to all solicited quotes for jobs within three (3) business days.

E. Vendor’s response to the request for quote shall include the following:

1. The estimated cost of the total job;

2. A detailed breakdown of labor, supervisors, hours and materials (both cost and mark-up) required pursuant to the Agreement pricing;

3. The estimated duration of the job; and

4. The date the Vendor can began work.

F. The Project Manager shall award the quotation to the lowest responsive Vendor.

Materials for projects with an estimated cost of $5,000 or more Vendor must obtain all parts and materials, including but not limited to, pipe, conduit, wire, glue fittings, controllers, sprinkler heads, valves, valve boxes, and risers from the city's Consolidated Warehouse (CW).

The address and phone number are as follows:

327 17th Street North, St. Petersburg, FL 33713

727-892-5070

A. In order to obtain the necessary parts and materials, the Vendor must submit an itemized list of parts and materials to the city's Project Manager no less than ten (10) in advance of the projected project start date.

1. The User Departments will then initiate the requisition process through the city's ordering system and shall notify the CW that the Vendor is authorized to receive the parts on its behalf.

a. The User Department will be responsible for notifying the Vendor when the parts and materials are available for pick-up and will provide the Vendor with the appropriate purchase order/release number.

i. The Vendor will be responsible for prompt pick-up and inspecting all parts and materials.

ii. Vendor shall notify the User Department immediately upon discovery of defective materials that need to be replaced or unused material to be returned for credit.

I. Defective or damaged materials that are not reported within forty-eight (48) hours of the pick-up time shall be replaced at the expense of the Vendor. In the event certain items specified by the Vendor cannot be obtained through the CW and a suitable substitute is not available, the User Department shall notify the Vendor and the

Vendor will be requested to provide the necessary parts and materials.

4.7. City’s Responsibilities

At a minimum, the City shall provide and meet the following responsibilities:

1. Promptly respond to issues and inquiries so as not to hinder the progress, completion, and compensation of the Work.

4.8. City Holidays

Vendor is responsible for staying informed of and complying with the city's observed holiday schedule.

Services may not be performed on city-designated holidays without prior written authorization from the city. It is the Vendor's sole responsibility to obtain the most current list of city holidays and adjust service delivery to prevent any disruptions or non-compliance.

5. Evaluation Phases

No. Evaluation Criteria Scoring Method Weight (Points)

1. Staff Qualifications & Team Structure 0-10 Points 26 (26% of Total)

2. Service Capabilities & Operational Methods 0-10 Points 24 (24% of Total)

3. Project Approach to Service Delivery 0-10 Points 22 (22% of Total)

4. Past Performance 0-10 Points 22 (22% of Total)

5. City of St. Petersburg certified SBE Pass / Fail 2 (2% of Total)

6. City of St. Petersburg certified Minority

Business Enterprise (MBE) Pass / Fail 2

(2% of Total)

7. City of St. Petersburg certified Woman

Business Enterprise (WBE) Pass / Fail 2

(2% of Total)

6. General Terms

6.1. Vendor Registration

Vendor must register online with the City of St. Petersburg via their online sourcing system at https://procurement.opengov.com/signup and subscribe to City's Portal at https://procurement.opengov.com/portal/stpete for solicitation notifications. Prior to an award of an

Agreement resulting from this solicitation, Vendor shall be registered with the Florida Department of

State, Division of Corporations to do business within the State of Florida in accordance with Florida

Statute 607.1501.

6.2. Solicitation Review

Vendors are required to carefully review this solicitation for defects and questionable or objectionable material. Comments concerning defects and questionable or objectionable material must be made in writing to the Procurement Analyst of record for this solicitation and received by the City at least 10 days before the solicitation submission deadline. This will allow issuance of any necessary addendum. A protest based on omission or error, or on the content of the solicitation, will be disallowed if these faults have not been brought to the attention of the City, in writing, at least 10 days before the time set for submission deadline.

6.3. Solicitation Response Preparation

Vendors are expected to examine this solicitation and all related documents. Failure to do so is at the

Vendor’s risk. Each vendor shall furnish the information required by this solicitation. Vendor(s) shall retain a copy of all documents for future reference. All solicitation responses must be submitted with the

Vendor’s legal name and by an officer or employee having the authority to bind the Vendor by his or her signature.

The City will not pay any costs associated with the preparation, submittal, presentation, or evaluation of any solicitation response.

6.4. Questions

All questions must be submitted via City's online sourcing system's Question & Answer feature no later than 5:00 pm on Tuesday, September 2, 2025. Questions will be answered via City's online sourcing system no later than 3:00 pm on Thursday, September 4, 2025. More complex questions may require a written addendum to the solicitation. Explanations or instructions will not materially alter this solicitation unless they are in writing. Oral explanations or instructions given before the award of an Agreement will not be binding. If necessary, a written addendum to this solicitation will be issued and posted on the

City’s online sourcing system at https://procurement.opengov.com/portal/stpete/projects/179579 for download by Vendors.

6.5. Amendments

Any amendments issued for this solicitation will be posted as an addendum on the City’s online sourcing system at https://procurement.opengov.com/portal/stpete/projects/179579 and notifications will be released to vendors who are following the project by clicking "Follow". Vendors must submit their responses to the most current version of the solicitation as amended, if applicable.

https://procurement.opengov.com/signup https://procurement.opengov.com/portal/stpete

6.6. Submission of Solicitation Responses

Solicitation responses will be received through the City’s online sourcing system. E-mail or in-person submittals will not be considered unless approved before the solicitation submission deadline by the

Procurement and Supply Management Director. Late proposals and modifications will not be considered;

however, solicitation responses may be modified online at any time prior to the submission deadline.

Failure to follow the instructions in this solicitation is cause for rejection of the submittal.

6.7. Mistakes in the Solicitation

Solicitation responses may be modified or withdrawn in the online application portal prior to the time and date set for the solicitation opening. Correction or withdrawal of solicitation responses after the solicitation opening because of an inadvertent non-judgmental mistake in the solicitation requires careful consideration to protect the integrity of the competitive solicitation process and to assure fairness. If the mistake is attributable to an error in judgment, the solicitation response may not be corrected. Solicitation response corrections or withdrawals by reason of non-judgmental mistakes are permissible but only to the extent they are not contrary to the interest of the City or the fair treatment of other vendors.

6.8. Information Designated a Trade Secret and/or Confidential and/or Proprietary

All solicitation responses (including all documentation and materials attached thereto or provided in connection with this solicitation) submitted to the City are subject to Florida’s public records laws (i.e., Chapter 119, Florida Statutes), which requires disclosure of public records, unless exempt, if a public records request is made. Solicitation responses (including all documentation and materials attached thereto or provided in connection with this solicitation (even if in a separate electronic file)) submitted to the City cannot be returned. DO NOT LIST YOUR ENTIRE SOLICITATION RESPONSE AS TRADE

SECRET AND/OR CONFIDENTIAL. The City will not consider solicitation responses if the entire response is labeled a Trade Secret and/or Confidential and/or Proprietary.

If Vendor believes that its solicitation response contains information that is a trade secret (as defined by

Florida law) and/or information that is confidential and/or proprietary and therefore exempt from disclosure, then such information must be submitted in a separate electronic file and comply with the following requirements. In addition to submitting the information in a separate or electronic file, Vendor must include a general description of the information designated as a trade secret and/or confidential and/or proprietary and provide reference to the Florida statute or other law which exempts such designated information from disclosure in the event a public records request.

The City does not warrant or guarantee that information designated by Vendor as a trade secret and/or confidential and/or proprietary is a trade secret and/or confidential and/or proprietary and exempt from disclosure. The City offers no opinion as to whether the reference to the Florida statute or other law by

Vendor is/are correct and/or accurate. Please be aware that the designation of information as a trade secret and/or confidential and/or proprietary may be challenged in court by any person or entity. By designation of information as a trade secret and/or confidential and/or proprietary Vendor agrees to defend and indemnify the City, its employees, agents, and elected and appointed officials (“Indemnified Parties”) against any and all claims, demands, and actions (whether or not a lawsuit is commenced) arising out of or in connection with Vendor's designation of…