Submission Instructions

RFP 013-20 School Crossing Guards

Submission Instructions for Suppliers

Please follow these instructions to submit via our Public Portal.

1. Prepare your submission materials:

Requested Information

Name Type # Files Requirement Instructions

Proposal Submission Form

File Type: PDF (.pdf) Multiple Required

Contractor Affidavit and Agreement Form

File Type: PDF (.pdf) Multiple Required

Sub-Contractor Affidavit and Agreement Form

File Type: PDF (.pdf) Multiple Required

Sub- SubContractor Affidavit and Agreement

File Type: PDF (.pdf) Multiple Required

W-9 Form File Type: PDF (.pdf) Multiple Required

Proponent Declarations and Representations Form

File Type: PDF (.pdf) Multiple Required

Reference and File Type: PDF Multiple Required

Name Type # Files Requirement Instructions

Release Form (.pdf)

Cost Proposal Form

File Type: PDF (.pdf) Multiple Required

RFP Technical Response

File Type: PDF (.pdf) Multiple Required

Addenda File Type: PDF (.pdf) Multiple Required

Business License, Certifications, etc.

File Type: PDF (.pdf) Multiple Required

Copy of Certificate of Insurance

File Type: PDF (.pdf) Multiple Required

Certificate of Authority to Transact Business in Georgia

File Type: PDF (.pdf) Multiple Optional

RFP 013-23

SCHOOL

CROSSING

GUARDS (BT-

23QW)

BidTable: Excel (.xlsx) 1 Required

You will need to fill out the provided Response Template for this BidTable.

The Response Template can be downloaded from the project listing on the Bonfire portal.

Appendix D: All SLBE Forms

File Type: PDF (.pdf) Multiple Required

Commodity Codes

Commodity Set Commodity Code Title Description

NIGP 99027 Crossing Guard Services

Requested Documents:

Please note the type and number of files allowed. The maximum upload file size is 1000 MB.

Please do not embed any documents within your uploaded files, as they will not be accessible or evaluated.

Requested BidTables:

The BidTable Response Templates can be obtained at https://claytonk12ga.bonfirehub.com/opportunities/90535.

Please note that BidTables may take a significant amount of time to prepare.

2. Upload your submission at:

https://claytonk12ga.bonfirehub.com/opportunities/90535

You will not be able to prepare a submission unless you submit 'Yes' for your Intent to Bid by May 01, 2023 3:00 PM EDT.

The Vendor Discussion period for this opportunity starts Mar 28, 2023 4:30 AM EDT.

Your submission must be uploaded, submitted, and finalized prior to the Closing Time of May 01, 2023 3:00 PM EDT. We strongly recommend that you give yourself sufficient time and at least ONE (1) day before Closing Time to begin the uploading process and to finalize your submission.

Important Notes:

Each item of Requested Information will only be visible after the Closing Time.

Uploading large documents may take significant time, depending on the size of the file(s) and your Internet connection speed.

You will receive an email confirmation receipt with a unique confirmation number once you finalize your submission.

Minimum system requirements: Microsoft Edge, Google Chrome, or Mozilla Firefox.

Javascript must be enabled. Browser cookies must be enabled.

Need Help?

Clayton County Public Schools uses a Bonfire portal for accepting and evaluating proposals digitally. Please contact Bonfire at Support@GoBonfire.com for technical questions related to your submission. You can also visit their help forum at https://vendorsupport.gobonfire.com/hc/en-us mailto:support@gobonfire.com https://vendorsupport.gobonfire.com/hc/en-us