Submission Instructions
25 KB Posted
- Attached to
- Clear Bookbags and Backpacks
- Solicitation number
- IFB017-23
- Issued by
- Clayton County, Georgia
About this file
This submission instructions document outlines the bidding requirements for Invitation for Bids (IFB) 017-23 issued by Clayton County Public Schools in Georgia for the procurement of clear bookbags and backpacks. Bidders must submit materials through the Bonfire portal by the closing deadline of June 1, 2023 at 1:00 PM EDT. A non-mandatory pre-bid conference is scheduled for May 11, 2023 at 10:00 AM EST via Zoom, and the vendor discussion period runs from May 3, 2023 at 5:30 AM EDT through May 18, 2023 at 3:00 PM EDT. Suppliers must submit responses using the provided BidTable template (BT-38GP) in Excel format along with all required documentation.
Bidders must submit multiple documents including a completed grocery bid file, required forms, W9 forms, contractor and sub-contractor affidavits and agreements, bidders representations and declarations, reference and release forms, and Small Local Business Enterprise (SLBE) forms. All documents must be in PDF format except the BidTable, which must be in Excel (.xlsx) format, with a maximum file size of 1000 MB. The procurement is categorized under NIGP commodity codes 08545 (Bags: Nylon, Polyester, Polypropylene), 53030 (Brief Cases, Brief Bags, and Portfolios), 53068 (Recycled Luggage, Brief Cases, and Purses), and 93652 (Luggage, Handbags, Purses). Submissions must be uploaded, submitted, and finalized prior to the closing time, with bidders strongly encouraged to begin the process at least one day in advance to account for potential upload delays.
Text of this file
Submission Instructions for Suppliers
IFB 017-23 CLEAR BOOKBAGS AND BACKPACKS
Please follow these instructions to submit via our Public Portal.
1. Prepare your submission materials:
Requested Information
| Name |
| Type |
| # Files |
| Requirement |
| Instructions |
| Bookbags and Backpacksd Grocery Bid |
| File Type: PDF (.pdf) |
| Multiple |
| Required |
| Required Forms |
| File Type: PDF (.pdf) |
| Multiple |
| Required |
| W9 Forms |
| File Type: PDF (.pdf) |
| Multiple |
| Required |
| Contractor Affivadit and Agreement |
| File Type: PDF (.pdf) |
| Multiple |
| Required |
| Bidders Representation and Declarations |
| File Type: PDF (.pdf) |
| Multiple |
| Required |
| Sub-Contractor Affivadit and Agreement |
| File Type: PDF (.pdf) |
| Multiple |
| Required |
| Clear Bookbags and Backpacks (BT-38GP) |
| BidTable: Excel (.xlsx) |
| 1 |
| Required |
| You will need to fill out the provided Response Template for this BidTable. The Response Template can be downloaded from the project listing on the Bonfire portal. |
| Reference and Release Form |
| File Type: PDF (.pdf) |
| Multiple |
| Required |
| SLBE Forms |
| File Type: PDF (.pdf) |
| Multiple |
| Required |
Commodity Codes
| Commodity Set |
| Commodity Code |
| Title |
| Description |
| NIGP |
| 08545 |
| Bags: Nylon, Polyester, Polypropylene |
| NIGP |
| 53030 |
| Brief Cases, Brief Bags, and Portfolios |
| NIGP |
| 53068 |
| Recycled Luggage, Brief Cases, and Purses |
| NIGP |
| 93652 |
| Luggage, Handbags, Purses Maintenance and Repair |
Requested Documents:
Please note the type and number of files allowed. The maximum upload file size is 1000 MB.
Please do not embed any documents within your uploaded files, as they will not be accessible or evaluated.
Requested BidTables:
The BidTable Response Templates can be obtained at https://claytonk12ga.bonfirehub.com/opportunities/94203.
Please note that BidTables may take a significant amount of time to prepare.
2. Upload your submission at:
https://claytonk12ga.bonfirehub.com/opportunities/94203
The Vendor Discussion period for this opportunity starts May 03, 2023 5:30 AM EDT. The Vendor Discussion period for this opportunity ends May 18, 2023 3:00 PM EDT. You will not be able to send messages after this time.
Your submission must be uploaded, submitted, and finalized prior to the Closing Time of Jun 01, 2023 1:00 PM EDT. We strongly recommend that you give yourself sufficient time and at least ONE (1) day before Closing Time to begin the uploading process and to finalize your submission.
Important Notes:
Each item of Requested Information will only be visible after the Closing Time.
Uploading large documents may take significant time, depending on the size of the file(s) and your Internet connection speed.
You will receive an email confirmation receipt with a unique confirmation number once you finalize your submission.
Minimum system requirements: Microsoft Edge, Google Chrome, or Mozilla Firefox. Javascript must be enabled. Browser cookies must be enabled.
Need Help?
Clayton County Public Schools uses a Bonfire portal for accepting and evaluating proposals digitally. Please contact Bonfire at Support@GoBonfire.com for technical questions related to your submission. You can also visit their help forum at https://vendorsupport.gobonfire.com/hc/en-us image1.jpeg
Other files
| File | Type | Posted |
|---|---|---|
| Clear Bookbags and Backpacks | — | |
| Exhibit 5 | — | |
| Award Information | — | |
| Notice of Award | — | |
| Addendum 1 | — | |
| IFB 017-23 Bid Cost Form | — | |
| Exhibit 3 | — | |
| Exhibit 4 | — |
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