Submission Checklist.pdf
PDF 170 KB Posted
- Attached to
- PAO IT - VTC Digital Media Federal contract opportunity
- Solicitation number
- RFQ-23-PHX-066
About this file
This document outlines the requirements and submission process for a Blanket Purchase Agreement (BPA) for audiovisual and digital media solutions. Key requirements include authorized reseller agreements for Cisco and Crestron products, Gold Certified Cisco Partner certification, and past performance examples. Pricing schedules are required for Cisco and Crestron products with annual rate adjustments, service and maintenance options for Cisco, and rough order of magnitude pricing for small, medium, and large conference rooms. Responses for individual BPA calls must include a technical solution, delivery schedule, price breakdown, site survey and installation costs, and an itemized list of products from the BPA pricing schedules. The related federal contract opportunity is for IT audiovisual and digital media solutions from the Department of Health and Human Services Indian Health Service.
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Text version
Blanket Purchase Agreement (BPA) Checklist The following checklist is designed to assist in organizing the items that must be submitted to complete a fully responsive offer. Use the boxes to the left of the items to check off tasks as you complete them.
BPA Minimum Responsibility Items (failure to provide these four elements, may result in offer not being further evaluated):
☐ Indian Economic Enterprise Representation form
☐ Authorized reseller or distributor agreement: Cisco
☐ Authorized reseller or distributor agreement: Crestron
☐ Cisco Gold Certified Partner certification
Technical Response:
☐ Technical narrative outlining capabilities;
☐ Project Management Plan; and, ☐ Brand Name product/service partnerships.
Past Performance:
☐ Examples: min 3/max 5
BPA Pricing Schedules (spreadsheet):
☐ Products – Cisco; to allow product pricing variability; a rate of discount will be applied annually, to the Cisco List Pricing.
☐ Products – Crestron; to allow product pricing variability; a rate of discount will be applied annually, to the Crestron List Pricing.
☐ Service and Maintenance Options – Cisco; to allow product pricing variability, we will find the rate of discount and maintain that for the life of the contract for that CLIN.
☐ Small conference room – rough order of magnitude – prices will be firmed up at time of Call competition; accompanied by narrative response to established standard - small.
☐ Medium conference room – rough order of magnitude – prices will be firmed up at time of Call competition; accompanied by narrative response to established standard - medium.
☐ Large conference room – rough order of magnitude – prices will be firmed up at time of Call competition; accompanied by narrative response to established standard - large.
BPA Call Checklist The following checklist is designed to assist in organizing the items that must be submitted to complete a fully responsive offer. Use the boxes to the left of the items to check off tasks as you complete them. Please reference the Call Instructions, in the pricing spreadsheet, for full details.
Technical Solution:
☐ Technical solution (including service option suggestions);
☐ Delivery Schedule - After Receipt of Order (ARO) identify in days, when install can start (e.g. 60 days) this must be provided in the
Pricing Schedule spreadsheet under Delivery: ARO); and, ☐ Price breakdown (Bill of Materials - BOM).
BPA Pricing Schedules (spreadsheet):
☐ Identify Site Survey costs;
☐ Identify Full Automation Installation costs;
☐ Identify Solution costs;
☐ Explicitly identify products from main pricing schedules included in solution (Products - Cisco, Products - Crestron & Serv. &
Mtnc); and, ☐ Identify other products in BOM.
* List of products identified under solution should convey the vendor's understanding of these requirements.
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