Structural_Fire_Fighting_Turnout_Gear_(Addendum_#1_Revision).pdf

CITY OF TUCSON

REQUEST FOR PROPOSAL

230012

STRUCTURAL FIRE FIGHTING TURNOUT GEAR

Due Date: Thursday, December 29, 2022

City of Tucson

255 W Alameda St

Tucson, AZ 85701

Procurement portal https://secure.procurenow.com/portal/tucson-az

Public Portal https://secure.procurenow.com/portal/tucson-az/projects/23691

PUBLISH DATE: December 5, 2022 https://secure.procurenow.com/portal/%7Bproject.government.code%7D https://secure.procurenow.com/portal/%7Bproject.government.code%7D/projects/%7Bproject.id%7D https://secure.procurenow.com/portal/%7Bproject.government.code%7D/projects/%7Bproject.id%7D

CITY OF TUCSON REQUEST FOR PROPOSAL NO. 230012

BUSINESS SERVICES DEPARTMENT Page 2 of 45 SHARED SERVICES PROCUREMENT DIVISION RESPONSIBLE CONTRACT OFFICER: Ladd Lyons

255 W. ALAMEDA, 6TH FLOOR, TUCSON, AZ 85701 PH: (520) 837-4113

Attachments:

A - OFFER AND ACCEPTANCE

G - Department Identification

BUSINESS SERVICES DEPARTMENT Page 3 of 45

A. NOTICE

A.1. CITY OF TUCSON

NOTICE OF REQUEST FOR PROPOSAL NO 230012

TITLE: Structural Fire Fighting Turnout Gear

SUBMITTAL DUE DATE: Thursday, December 29, 2022 AT 2:00 P.M. LOCAL AZ TIME

PRE-SUBMITTAL CONFERENCE DATE: Monday, December 12, 2022

TIME: 10:00 am LOCAL AZ TIME

LOCATION: TEAMS Meeting https://teams.microsoft.com/l/meetup-join/19%3ameeting_ZDVkYjk3N2ItM2IxNS00MzZkLWJlZjAtNmViYjFmZTdjMmJk%40thread.v2/0?co ntext=%7b%22Tid%22%3a%22d21e59ec-c208-43eb-aaf1-cf06d9a196e0%22%2c%22Oid%22%3a%22f1bbce9c-2eb2-4c80-b35f-94c94cf35b93%22%7d

QUESTIONS SHALL BE DIRECTED TO: Ladd Lyons

(520) 837-4113 ladd.lyons@tucsonaz.gov

Posted Date: Monday, December 5, 2022

Competitive sealed offers for the material or service specified in this solicitation must be submitted through the City’s online bidding system. No late submitted offer will be accepted or considered.

Reponses submitted in physical form or by facsimile or email will not be considered. Offerors are cautioned to commence the submittal process sufficiently ahead of time to allow for unanticipated delays resulting from things like a slow internet connection, internet outage, difficulty uploading large documents, differing system requirements, etc.

Questions about this solicitation must be addressed to the responsible Contract Officer listed herein.

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B. INTRODUCTION

B.1. Summary

The City of Tucson seeks to establish an annual requirements contract for Structural Firefighting Turnout Gear, as per specifications, to be delivered to Tucson Fire Supply, 720 E. Ajo, Tucson, Arizona, 85713.

Samples/Wear Test

If/When the City requests sample turnout gear from an Offeror, the Offeror will be given instructions as to the quantity and type of uniform items that must be provided. Offerors may be requested to provide multiple sample turnout gear. The City also reserves the right to request samples with some or all of the offerors at any point during the evaluation process. If requested, Offerors shall be required to fit and provide up to eight (8) City personnel with a fitted set of Turnout gear. All samples shall be as close to a representative sample of the actual item offered in the proposal. Complete evaluation should not, but may, exceed eight weeks. Samples used for evaluation tests will be returned to the offerors. The City shall not reimburse the offeror for the costs associated with the sample process.

B.2. Contact Information

Ladd Lyons Contract Officer Email: ladd.lyons@tucsonaz.gov Phone: (520) 837-4113 Department:

Fire Department

B.3. Timeline mailto:ladd.lyons@tucsonaz.gov tel:(520)837-4113

BUSINESS SERVICES DEPARTMENT Page 5 of 45

Release Project Date December 5, 2022

Pre-Proposal Meeting (Non- Mandatory)

December 12, 2022, 10:00am TEAMS Meeting https://teams.microsoft.com/l/meetup-join/19%3ameeting_ZDVkYjk3N2ItM2IxNS00M zZkLWJlZjAtNmViYjFmZTdjMmJk%40thread.v 2/0?context=%7b%22Tid%22%3a%22d21e59e c-c208-43eb-aaf1-cf06d9a196e0%22%2c%22Oid%22%3a%22f1 bbce9c-2eb2-4c80-b35f-94c94cf35b93%22%7d

Question Submission Deadline December 19, 2022, 2:00pm

Proposal Submission Deadline December 29, 2022, 2:00pm https://teams.microsoft.com/l/meetup-join/19%3ameeting_ZDVkYjk3N2ItM2IxNS00MzZkLWJlZjAtNmViYjFmZTdjMmJk%40thread.v2/0?context=%7b%22Tid%22%3a%22d21e59ec-c208-43eb-aaf1-cf06d9a196e0%22%2c%22Oid%22%3a%22f1bbce9c-2eb2-4c80-b35f-94c94cf35b93%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_ZDVkYjk3N2ItM2IxNS00MzZkLWJlZjAtNmViYjFmZTdjMmJk%40thread.v2/0?context=%7b%22Tid%22%3a%22d21e59ec-c208-43eb-aaf1-cf06d9a196e0%22%2c%22Oid%22%3a%22f1bbce9c-2eb2-4c80-b35f-94c94cf35b93%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_ZDVkYjk3N2ItM2IxNS00MzZkLWJlZjAtNmViYjFmZTdjMmJk%40thread.v2/0?context=%7b%22Tid%22%3a%22d21e59ec-c208-43eb-aaf1-cf06d9a196e0%22%2c%22Oid%22%3a%22f1bbce9c-2eb2-4c80-b35f-94c94cf35b93%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_ZDVkYjk3N2ItM2IxNS00MzZkLWJlZjAtNmViYjFmZTdjMmJk%40thread.v2/0?context=%7b%22Tid%22%3a%22d21e59ec-c208-43eb-aaf1-cf06d9a196e0%22%2c%22Oid%22%3a%22f1bbce9c-2eb2-4c80-b35f-94c94cf35b93%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_ZDVkYjk3N2ItM2IxNS00MzZkLWJlZjAtNmViYjFmZTdjMmJk%40thread.v2/0?context=%7b%22Tid%22%3a%22d21e59ec-c208-43eb-aaf1-cf06d9a196e0%22%2c%22Oid%22%3a%22f1bbce9c-2eb2-4c80-b35f-94c94cf35b93%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_ZDVkYjk3N2ItM2IxNS00MzZkLWJlZjAtNmViYjFmZTdjMmJk%40thread.v2/0?context=%7b%22Tid%22%3a%22d21e59ec-c208-43eb-aaf1-cf06d9a196e0%22%2c%22Oid%22%3a%22f1bbce9c-2eb2-4c80-b35f-94c94cf35b93%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_ZDVkYjk3N2ItM2IxNS00MzZkLWJlZjAtNmViYjFmZTdjMmJk%40thread.v2/0?context=%7b%22Tid%22%3a%22d21e59ec-c208-43eb-aaf1-cf06d9a196e0%22%2c%22Oid%22%3a%22f1bbce9c-2eb2-4c80-b35f-94c94cf35b93%22%7d

BUSINESS SERVICES DEPARTMENT Page 6 of 45

C. SCOPE OF WORK

C.1. GENERAL REQUIREMENTS

1. DELIVERY

• The delivery shall be made to the locations contained herein no longer than 60 calendar days after receipt of an order. The shipping address is TFD Logistics at 720 E. Ajo Tucson, AZ 85713. The ordering department may grant extensions on delivery time, for specific small orders to the Contractor until a larger order is needed.

2. PRODUCT RECALL NOTICES

• In the event of any recall notice, technical service bulletin, or other important notification affecting products purchased from this contract, a notice shall be sent to the Contract Representative. It shall be the responsibility of the contractors to assure that all recall notices are sent directly to the TFD Contract Representative.

3. USAGE REPORT

• The Contractor shall provide an electronic copy of a usage report upon request to the Department of Procurement. The report shall show date, items purchased, quantity, size, cost, and TFD staff member making the purchase

4. MEASUREMENTS/SIZES

• The successful Offeror shall be responsible for measuring all Tucson Fire personnel for whom these turnouts will be purchased. Measuring will be conducted at various fire stations throughout the city. The Fire Department will provide the successful Offeror with a list of locations and dates in order to coordinate required measuring as well. Turnouts shall be available in a full range of both men’s and women’s sizes. After initial delivery of the turnouts, the contractor shall help insure proper fit of the garment. If any alterations are needed the garments will not be accepted until alterations are satisfactorily completed as deemed by the TFD Contract Representative.

5. DEFECTIVE PRODUCT

• All defective products shall be replaced and exchanged by the Contractor. The cost of transportation, unpacking, inspection, re-packing, re-shipping or other like expenses shall be paid by the Contractor. All replacement products must be received by the City within seven (7) days of initial notification.

6. TESTING:

• Tucson Fire Department is an all hazards fire department and will be putting the sample gear through evolutions similar to Tucson Fire's Response to real world scenarios.

C.2. SPECIFICATIONS -ALL Specifications requiring NFPA Requirements shall be current edition.

1. GENERAL PROVISIONS:

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• It is the intent of these specifications to provide criteria for the purchase of Structural Firefighting Turnout Clothing, for the Tucson Fire Department. The Department intends to purchase an integrated garment ensemble (coat, pants, and suspenders) that offers the highest level of protection against the traditional hazards of structural firefighting, yet provides for reduced overall weight and increased heat protection efficiency. Workmanship shall be of the highest standard and material of the finest quality throughout. In the absence of specifications regarding detail, the best general manufacturing practice shall prevail.

• BRAND OR TRADE NAMES: Any manufacturer's names, trade names, brand names or catalog numbers used in the solicitation are for the purpose of describing and/or establishing the quality, design and performance required. Any such reference is not intended to limit or restrict any bid/offer by any vendor, but is only listed in order to advise potential bidders/offerors of the requirements of the City. Any bid/offer which proposes like quality, design or performance will be considered.

• EQUALS: Proposals submitted as alternates, "equals" or on the basis of exceptions to specific conditions of purchases and/or required specifications, must be submitted with an attachment referencing the specific paragraph numbers and adequately defining the exception submitted.

Detailed product or service literature, suitable for evaluation, must be submitted with the Proposal. If no exceptions are taken, the City will expect and require complete compliance with the specifications and conditions of purchase.

• The annual usage during the first year of the contract shall be approximately 100 sets, with up to 200 sets being possible, based on budget conditions.

• For each Item/Minimum Requirement described in these Specifications, Offeror shall indicate whether or not their proposed clothing complies with the Item/Minimum Requirement. If Offeror does not meet the Item/Minimum Requirement, an explanation as to how the Offeror does meet the requirement shall be provided as an Exception as stated in the RFP. Any equals or exceptions that are not fully stated on the Specification pages themselves must be submitted in an attached letter and clearly reference the Paragraph/Specification number. If no exceptions are taken, the City of Tucson will expect and require complete compliance with the specifications.

• AAs technology changes occur we reserve the right to adjust the specifications with the contractors partnership.

• USE OF PVC FOAM OR SIMILAR FOAM PRODUCTS: Firefighter safety is the motivating factor when determining the material used in PPE. The use of PVC foam, other foam products and non-breathable neoprene foam may contribute to a loss of protection overtime and/or after exposure to heat. This specification requires any use of these materials, in any component of this garment, be specifically called out and details about the product specifications provided with the bid.

2. CERTIFICATION

• All garments shall meet or exceed all requirements of NFPA 1971, Standard on Protective Ensemble for Structural Firefighting, current edition.

• All garments shall meet or exceed requirements of NFPA 1500, Standard on Fire Department Occupational Safety and Health, current edition.

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• Manufacturer shall provide evidence of Third Party Certification as prescribed by NFPA 1971, current edition.

• Manufacturer shall be registered to ISO 9001, Quality Systems – Model for Quality Assurance in Design, Development, Production, Installation and Servicing. Quality assurance program information and documentation shall be provided upon request.

3. LABELING

• All garments shall be labeled in accordance with the requirements of NFPA 1971, current edition. Labeling should fully identify the material content of all garment layers including outer shell, moisture barrier, and thermal liner. A second label shall be provided for each garment (coat/pant), and include the name of the manufacturer, date of manufacture, and garment and/or production control number. Label material shall be flame resistant and secured to a protected location inside the liner and outer shell. Exact location to be determined by the Offeror but should not compromise the safety of the garment.

4. PERFORMANCE AND TEST RESULTS

• All performance and test results, and patent information, if any, shall be provided upon request.

5. USER INFORMATION AND INSTRUCTIONS

• Each garment shall include an attached User Information Guide and user care instruction packet. A summary sheet shall be included in the packet describing garment specifications, sizing, production details, and cleaning instructions.

6. WARRANTY

• All garments shall include a written NFPA Standard (10 years or as standard changes) guarantee against defects in materials and workmanship. Moisture Barrier shall have a minimum of three (3) year warranty.

7. SUPPORT SERVICE

• Offeror shall provide on-call consultation during normal working hours for any maintenance, or repair question, at no charge to Tucson Fire Department. Turnaround period for garment repairs returned to the vendor should not exceed fourteen days. Offeror shall provide loaner turnouts if repair period exceeds fourteen days, for any reason.

8. TRACKING PROGRAM

• Offeror shall provide the ability to trace individual garments through an inventory control mechanism. The program shall be able to track all fabric stock used in all layers of the garment construction. A production control number should be included on all garment labels.

9. SPECIAL CONSIDERATIONS

• Elevated cancer rates amongst firefighters have been recognized in recent studies. Please provide information regarding any special design and construction elements to your gear that helps to minimize exposure to carcinogenic products of combustion.

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C.3. DESIGN AND CONSTRUCTION REQUIREMENTS

1. SIZING

• Turnout ensemble shall be available in a full range of men’s and women’s (based on women’s patterns) sizes. Garments shall be available in custom and/or odd sizing, i.e. coat length, chest, sleeve length, pant length, pant inseam, collar, back yoke depth, and gusset as may be necessary for individual fit, at no additional charge. Custom sizing may also include bicep, hip/seat, and thigh circumference. Small, medium, large, and extra large sizing will not be considered acceptable.

• Turnouts ensemble shall provide the following characteristics:

• a. High degree of mobility in arm, elbow, shoulder, crotch, knee, and calf areas.

• b. Minimum potential body exposure in awkward positions such as bending, crawling, and reaching overhead.

• c. Tailoring style that reduces turnout weight, while retaining all design and safety requirements.

• d. Creating a “fuller cut” in order to improve mobility will not be acceptable if the result is an increase in overall garment weight.

2. CONSTRUCTION

• Coat and trousers shall be constructed in a minimum three (3) part configuration consisting of an outer shell, moisture barrier, and thermal lining.

• Provide your solution for non PFAS turnout gear.

3. OUTER SHELL MATERIAL

• The outer shell fabric is preferred to be PBI Max. PBI Max fabric, to be 6.0 oz or 7.0 oz per square yard. The color shall be yellow/gold/tan.

4. MOISTURE BARRIER MATERIAL

• The moisture barrier is preferred be two layer Crosstech® Black – Type 2F, which is comprised of a Crosstech® membrane laminated to a Nomex® pajama check substrate;

weighing a total of 5 oz. /sq. yd. This material shall meet all requirements of NFPA 1971, current edition for liquid integrity

• All edges shall be finished so no raw edges are exposed.

• Seam sealing process and quality assurance must be explained by the vendor.

• Alternatives accepted- provide details with bid.

5. THERMAL LINER MATERIAL

• The thermal liner is preferred to be Spun 3.6oz face cloth: (40% NOMEX®/ 60% Dupont KEVLAR® filament)

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• The thermal liner and face cloth should be high performance materials. The complete composite shall have a pre-wash Thermal Protective Performance (TPP) of not less than 39, while exceeding a Total Heat Loss (THL) of 270.

• Reduced friction to enhance ease of movement is also desirable.

• Alternatives accepted – provide details with bid.

6. COMPATIBILITY

• The combination thermal liner/moisture barrier shall be compatible with the outer shell and not buckle, pull, obstruct, or restrict body motion, even with arms raised. Liner and barrier shall be stitched together, turned and top stitched to create a self-binding seam.

7. THREAD

• All thread shall be NOMEX of minimum TEX 70 and match the color of the turnout clothing.

8. STITCHING

• All Major A and B Seams (as defined by NFPA 1971) shall be defined by ASTM D 6193-97 throughout all three (3) garment layers.

• All Minor seams, pockets, trim, warning labels, single layer hemming and finishing shall be lock-stitched.

• All moisture barrier seams shall be tape sealed with Gore-Seam tape using a Series GHA 6100B Gore-Seam sealing machine.

• Provide the number of stitches per inch used for all “A” and “B” seams

9. POINTS OF STRESS

• All points of stress requiring reinforcement shall utilize bartacks. Rivets will not be acceptable.

10. REFLECTIVE TRIM

• Reflective trim on coat and pants shall be sewn in three (3)- inch (triple trim) Lime Yellow/silver with vented/segmented preferred. Trim pattern is also the same as NFPA 1971, Figure (6.2.3) Front and Back view Option One. Alternatives accepted – provide details in bid.

11. DEPARTMENT IDENTIFICATION

• Each coat shall have the words “TUCSON FIRE” sewn in individual letters on a separate panel of Kevlar and Nomex material to match shell in color and style. Letters shall be three (3) inches high and block style. Letters shall be lime/yellow color SCOTCHLITE material, non-flammable and reflective. “TUCSON” shall be positioned with the C and S in the center of the coat back, approximately 3-1/2 inches below the base of the collar seam. (See Attachment G Department Identification).

12. BREATHABILITY REQUIREMENT

• Excluding where required, necessary or specifically called out for, all materials used in the construction of the garments shall be breathable and all moisture barrier used must be as specified in the following materials section.

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• The breathability requirement includes but is not limited to: Collar; chinstrap; stormshield; fly;

waterwells; front coat facings; labels; reinforcements and reinforcement cushioning where applicable.

• Areas where non-breathability is allowed: trim; Velcro; hardware or hardware backing; and external pocket linings.

13. CONDUCTIVE AND COMPRESSIVE HEAT RESISTANCE (CCHR)

• Using breathable material as outlined in the section titled Breathability Requirement, there shall be a minimum area of 4” x 4” at the shoulders that provide a minimum of 25 CCHR at 2 psi unless otherwise specified within this document, and a minimum 6” x 6” area at the knees that provide 25 CCHR at 8 psi unless otherwise specified within this document. All three-compression areas shall be constructed of high temperature fiber based materials and sewn to the thermal liner on the inside of the liner towards the moisture barrier.

14. MISSING LINER INDICATOR

• The garment shall incorporate an integrated system that readily indicates a missing combination liner to both the wearer and observers. Materials shall be consistent with that specified and approved for use throughout the garment ensemble.

C.4. COAT REQUIREMENTS

1. PATTERN

• Coat styling may be approximately 6” longer at the rear hem than at the front. Coat composite shall not gap when the firefighter is bending, crawling or climbing. Gapping shall be determined as defined in NFPA with both arms fully overhead and wearer bending to rear, sides and front.

The sleeve shall allow a full 360 degrees freedom of movement. The coat hem rise with overhead reach of both arms shall not exceed 4-inches on properly fitting garment. Shell and liner retraction at the cuff shall not exceed 1-inch with both arms raised. The actual length of coats (shorter or longer) will be determined by each individual’s torso length. Coat must interface properly with the pants.

2. LINER/MOISTURE BARRIER ASSEMBLY

• Liner assembly shall be designed to fit within the outer shell without bunching or pulling. Liner shall extend within one (1) inch of both the outer shell hem at the coat bottom, and outer shell sleeve cuffs. All edges of front, cuffs, and hem shall be bound with a FR binding. Liner assembly shall be attached to the outer shell along the front edges with a minimum of four (4) snap fasteners or zipper on each side, and to each sleeve cuff with two (2) snap fasteners.

Snaps or zipper shall be placed uniformly so that all liners of any one size may be interchangeable. An eight (8) by nine (9) inch thermal protection pad shall be attached to the combination liner of each elbow. Moisture barrier seams shall be taped with GORE-SEAM waterproofing strapping. The liner assembly shall incorporate a Velcro or alternative sealing port to allow access for field inspection of the condition of the moisture barrier membrane and the thermal liner system. The liner/moisture barrier must be designed and constructed to reduce wear and abrasion from the outer shell and DRD. Include details with bid.

3. COLLAR

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• The collar shall be designed and constructed for maximum protection and comfort when in use. Collar design and construction must interface with SCBA masks and Nomex hoods to provide maximum protection and coverage to the user.

4. THROAT STRAP

• If a throat strap is designed into the collar assembly there must be the ability to store and secure it when not in use. Throat strap shall be made of matching outer shell material. Throat Strap shall be designed and constructed to provide maximum protection and comfort.

5. HANG-UP LOOPS

• Two (2) hanger loops of triple layer PBI MAX material shall be provided on the outside of the coat and attached at the collar seam. The loops shall be designed to provide extended service and shall not tear or separate from the coat when the coat is weighted to eighty (80) pounds and hung for one (1) minute.

• Alternatives accepted – provide details with bid.

6. THERMAL ENHANCEMENT

• The coats shall include a thermal enhancement system to offer extra protection in the high heat load areas of the upper back, shoulders and chest. The Thermal Protective Performance rating (TPP) of this system shall be provided with bids.

7. SLEEVES

• Sleeves shall be full length and graded proportionate to chest size. The sleeve Major A seam shall follow the underside of arm and not cross over the outside of the elbow joint.

• Sleeve pattern shall limit coat rise to four (4) inches or less at maximum overhead arm extension.

• Sleeve attachment shall minimize shoulder lift and allow a full 360 degrees freedom of movement.

• Sleeve retraction shall not exceed 1” when both arms are raised overhead to help eliminate wrist exposure.

• Cuffs shall be reinforced with one (1) inch trim and set with additional rows of stitching.

• The elbow of each sleeve shall be reinforced for durability and designed for maximum mobility.

8. WRISTLET

• Coat must incorporate water resistant and full thermal protection to the wrist area. The system must prevent water or debris contact with skin and eliminate any gap between the wristlet and liner sleeve.

• The coat wristlet shall extend a minimum of 2" past the crease of the wrist and eliminate gaps while using a gauntlet style (non wristlet) glove.

• The preferred wristlet construction is nomex/kevlar.

• Liner shall be detachable from outer shell, secure enough to withstand repeated reattachments due to garment laundering, and prevent inadvertent detachment during donning/doffing.

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9. CLOSURE

• The closure shall consist of an inner and outer closure system in a storm flap design. The inner closure shall be designed with zipper for quick donning and doffing and constructed of the highest quality material. The closure must also be designed and constructed to provide maximum protection and comfort.

• The outer closure shall be designed for quick donning and doffing and constructed of the highest quality material. The closure must also be designed and constructed to provide maximum protection and comfort. If a hook and loop material is used it shall be attached in a manner that is durable and designed for repeated use.

• Provide your solution for a positive closure. Acceptable methods of closure would be Zipper, Velcro, or Magnet. Provide any other alternatives for positive closure.

10. POCKETS

• Waist: The coat shall have two (2) bellows, or pouch type pockets, located at each of the left and right front waist area. Each pocket shall be reinforced and lined with KEVLAR twill material, leaving no raw edges or equivalent material. The pocket shall have a full flap that overlaps the opening by at least two (2) inches when the pouch is full. The pocket shall utilize hook tape inside the flap (2” wide), pile tape on the pouch (2” x 2”), and two (2) eyelets for water drainage. The interior design of the pocket shall enhance the ability for the user to store multiple different tools and safety items. Provide various enclosure styles and flap construction for ease of use with one gloved hand. Details on design required with bid.

• Radio pockets: 4x10x2” fully lined on 3 sides inside pocket with antenna notch on both side of the flap. The pockets should also have a mesh opening just below the flap closure.

• Location of above: Option for Left or Right Chest

• Additional mic tabs- (3) .5x3.5” 3 layer self-fabric.

• Location of above – Left Chest above radio pocket, Right Chest above radio pocket on stormflap.

• Glove Strap – 2x13” self fabric glove strap positioned on right chest centered below the radio pocket.

11. DRAG RESCUE DEVICE (DRD)

• The manufacture shall supply an NFPA required and certified DRD with each coat. The device shall be designed to fit each individual chest size. Each strap will be properly labeled with DANGER labels that include what chest size the strap is designed to fit, as well as instructions for care and installation and removal of the device.

• The DRD shall be designed in a manner that reduces excessive material from hanging down the back when installed between the liner and the outer shell.

• The DRD shall be constructed of two components: a grab handle loop of Kevlar to go around the wearer’s arms/shoulders. All materials used in the construction of the handle and loops must be made of Kevlar and of a durable reinforced design.

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• The DRD shall be designed in such a manner that the rescuer can quickly access the DRD in limited to no visibility while reducing the chance of snagging the handle or loops by accident.

The DRD shall also be designed in such a manner that the handle can be stowed and secured by a layer of outer shell material closed with Velcro while still providing quick access to the handle by a grab device. The handle shall be constructed of a soft and pliable Kevlar webbing that promotes comfort and safety when being worn and when used. The DRD shall be designed in such a manner that at no time will the handle or grab device slip within the coat and not be accessible from the outside of the garment.

• The DRD loops shall be constructed of a soft and pliable Kevlar webbing that promotes comfort and safety when being worn and when used.

• The DRD shall be designed in such a manner that promotes single or dual rescuer positions and single rescuer positions from either side of the victim.

• The DRD must be designed and installed so that it will not interfere with, or be interfered by the use Scott SCBA with a 60 minute cylinder.

• The DRD access port/grab handle shall have a RED/ORANGE reflective material on the outside to promote visibility during low light and adverse conditions.

12. COAT COMPRESSION AREAS

• The coat shall provide a thermal enhancement system in the area of the upper back, chest, and shoulder. The system shall provide a minimum CCHR of 32 wet and 38 dry, it shall not inhibit the Moisture Vapor Transmission Rates and provide maximum flexibility.

C.5. TROUSER REQUIREMENTS

1. PATTERN

• Trousers shall feature tailored multi-piece construction throughout all three (3) garment layers.

The trouser shall be a waist high only design to allow for full torso ventilation. Design should result in minimum garment weight and maximum user mobility, including a stepping reach and an action stride. High backed, bibbed, or semi-bibbed trousers are not acceptable. Trousers design shall include angled cuffs or a “boot cut” design.

2. LINER/MOISTURE BARRIER ASSEMBLY

• Liner assembly shall be designed to fit within the outer shell without bunching or pulling. The liner shall extend within two (2) inches of the outer shell length. Cuffs shall be bound with one

(1) inch black PBI MAX outer shell material or equivalent material. The combination liner shall be attached to the outer shell with uniformly placed snaps fasteners or zipper around the waist, so that all liners of the same size are interchangeable. The liner shall be attached to the outer shell at each cuff by means of two snap fasteners, located at the inseam and outseam. The liner assembly shall incorporate a Velcro port to allow access for field inspection of the condition of the moisture barrier membrane and the thermal liner system.

3. WAISTBAND

• The waistband shall consist of a layer of PBI MAX material, uniformly placed snaps or zipper, for attachment of the combination liner. Snaps shall face inward and attach to the outer shell in

BUSINESS SERVICES DEPARTMENT Page 15 of 45 such a way to prevent detachment of liner during donning. An adjustment or “take-up” strap of PBI MAX material shall be attached to each side of the waistband and allow for two (2) inches of adjustment on each side. Provide “take-up” strap system and closure options with specs in bid. Non-ferrous suspender attachment points shall be provided for attachment of suspenders.

Suspender shall be attached to the outer shell liner at the waistline and reinforced with KEVLAR twill backing or equivalent material.

4. FLY FRONT

• A storm flap shall be attached to the left fly opening, comprised of an uninterrupted moisture barrier layer between two (2) layers of outer shell material. The fly front, outer shell, and liner shall provide complete thermal and moisture barrier protection without gaps for all work situations. The design and construction of the storm flap shall be of the highest quality for repetitive use and ease for donning and doffing.

5. THERMAL ENHANCED SEAT

• The design and construction of the seat area shall be enhanced for increased protection. This design shall not reduce the users mobility or comfort. Details on this design required with bid.

6. KNEE DESIGN

• The knee area shall provide increased thermal protection and padding. The knee shall be design with freedom of movement in all layers. This design shall allow for maximum flexibility within the knee, comfort when kneeling, increased padding, and increased protection to the user. The outer knee material shall be of the highest quality and designed for repeated heavy use. Provide knee padding options with bid.

7. POCKETS

• Thigh: The pants shall have two (2) bellows, or pouch type pockets, located one each over the front thigh area of each leg. Each pocket shall be constructed of outer shell material completely lined with Kevlar twill material or equivalent (including the pant facing), with no raw edges showing. The pocket flap should overlap the opening by at least four (4) inches when the pouch is full. The pocket shall utilize at least three (2 x 2) inch hook and pile tape on the pouch and three (2” wide by 4” long) inside the flap, respectively, and two (2) eyelets for water drainage.

8. SURVIVAL TOOL POCKET

• TFD uses Klein Cable Cutter Model 63050 and requires (1) 3x9x1” tool storage pocket with poly/cotton fully lined on 4 sides inside pocket & 2x3” flap and reinforced pocket bottom to prevent tool puncture. Item location will be the right leg set vertically above the reflective hem trim on the users calf.

C.6. SUSPENDERS

1. DESIGN

• Suspenders shall be comprised of two (2) non-elastic shoulder straps with slide adjusters, approximately (2) two inches wide and 42-1/2 inches long, straps shall be attached to the back and two (2) to the front, approximately five (5) inches long. All metal parts should be chrome-

BUSINESS SERVICES DEPARTMENT Page 16 of 45 plated steel. The suspenders shall utilize NOMEX thread throughout. Two (2) inch SCOTCHLITE triple-trim shall be sewed to each shoulder strap. Alternatives accepted- provide details with bid.

2. FASTENERS

• The suspenders shall utilize an attachment system that is of the highest quality in design and construction.

C.7. OPTIONS (BUDGET PERMITTING, THE CITY MAY CHOOSE TO EXERCISE

THIS OPTION)

1. AMERICAN FLAG

• Add American Flag to the right sleeve. Flag should be a standard size, approximately 2 ½” high by 3” wide.

2. NAME PANEL ON COAT TAIL

• Provide an individual users name panel on the tail of the coat. The panel and name must meet specification outlined in DESIGN AND CONSTRUCTION REQUIREMENTS 11.

DEPARTMENT IDENTIFICATION.

3. NAME PANEL LOOSE

• Provide an individual users name panel loose to allow department to have panels attached to existing coats. The panel and name must meet specification outlined in DESIGN AND

CONSTRUCTION REQUIREMENTS 11. DEPARTMENT IDENTIFICATION.

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D. INSTRUCTIONS TO OFFERORS

D.1. DEFINITION OF KEY WORDS USED IN THE SOLICITATION

For purposes of this solicitation and any subsequent contract, the following terms have the meanings set forth below:

City: The City of Tucson, Arizona

Contract: The legal agreement(s) executed between City and the Successful Offeror(s). The Contract will be deemed to include all the conditions and requirements set forth in this solicitation and any Addenda to the solicitation, all the Special Terms and Conditions and Standard Terms and Conditions, and all the terms of the Offer submitted by Offeror as finally negotiated and accepted by the City.

Contractor/Consultant: A Successful Offeror that enters into a Contract with the City.

Contract Representative: The City employee or employees who have been designated to act as the City contact for this solicitation process and who are responsible for monitoring and overseeing the Contractor's performance under the Contract.

Business Services Director: The contracting authority for the City, authorized to sign contracts and addenda thereto on behalf of the City.

May: Indicates something that is not mandatory but permissible.

May not: The indicated party is prohibited from taking the action.

Must: The action or condition is required.

Offer: Any proposal, statement of qualifications, bid, or other submission provided by an Offeror in response to this Solicitation.

Offeror: Each individual or entity that submits an Offer in response to this solicitation.

Successful Offeror: An Offeror who received a Notice of Award or a Notice of Intent to Award from the City.

Will: The indicated party is promising to take the action or abide by the condition.

D.2. PRE-SUBMITTAL MEETING

A Pre-Submittal Meeting will be held at the date and time stated on the cover page of this solicitation, if such a date and time is provided. Attendance at this meeting is not mandatory, but written minutes and/or notes regarding the meeting will NOT be provided, so attendance is encouraged. The purpose of this meeting will be to clarify the contents of this solicitation in order to prevent any misunderstanding of the City's position.

D.3. INQUIRIES

Any questions about this solicitation or the proposed Contract must be presented at the Pre-Submittal Meeting, if there is one (see above), or submitted in writing, via email, or through the online bidding system, to the Contract Officer by the Question Submission Deadline. The email must refer to the solicitation number and the paragraph number of the provision that the question concerns. The Contract

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Officer may respond by email or may, if they deem it appropriate, address the question in a solicitation addendum or response through the question and answer portal in the online bidding system. Offeror may not rely on oral interpretations or clarifications about the solicitation; only questions answered in an email by the Contract Officer, posted through the online bidding system, or posted as a formal solicitation addendum will be binding.

D.4. ADDENDUM OF SOLICITATION

Solicitation Addenda will be posted on the City’s link to the online bidding website. Offeror is responsible for checking the webpage regularly for new solicitation addenda and must acknowledge each addendum to this solicitation in its submittal. Please note that vendors who have registered with the Business Services Department at https://procurement.opengov.com/portal/tucson-az and follow the City of Tucson will receive email notifications of solicitation addenda.

D.5. UNDERSTANDING SCOPE OF WORK

Before submitting an Offer to this solicitation, Offeror must familiarize itself with the Scope of Work, laws, regulations, physical conditions, and other factors affecting the obligations – including the expense and difficulty of fulfilling those obligations – that Offeror will have under the Contract if awarded to Offeror. No adjustment to the financial or other terms of the Contract will be justified by Offeror’s failure to fully understand or appreciate the Contract requirements or other factors affecting Contract performance.

D.6. PREPARATION OF OFFER

A. Form and Organization. If Offer forms are included in this Solicitation, Offeror’s Submittal must be on those forms. Supporting documentation must be arranged in a manner that follows and clearly refers to corresponding sections of the solicitation. Offeror may copy the submittal forms in order to complete them electronically but may not alter or rearrange them or change any paragraph designations.

B. Confidential Information. Any information in its submittal that Offeror wishes to be treated as confidential must be clearly marked “CONFIDENTIAL.”

C. Offer Contents. Offeror’s submittal must contain responses to all sections of this solicitation, any Offer forms provided must be completed and any requested supporting documentation must be attached.

D. Signatures. Offeror must include in their submittal signed copies of the Offer and Acceptance page. Any cover letter accompanying the proposal documents must be signed. Offeror must initial each erasure, interlineation or other modification in the submittal. The person signing and initialing on behalf of Offeror must be a person authorized to legally bind Offeror.

E. Prices. Where a unit price is provided it will govern over any erroneous extension of the price.

F. Time Periods. Periods of time, stated as a number of days, will be calendar days unless specifically stated otherwise.

G. Accuracy. Mistakes in preparation of its submittal confers on Offeror no right to modify or withdraw its submittal after the Submittal Deadline.

https://procurement.opengov.com/portal/tucson-az

BUSINESS SERVICES DEPARTMENT Page 19 of 45

H. Cost of Preparation. The City will not reimburse Offeror for the cost of developing, presenting, submitting or providing any response to this solicitation.

I. Subcontractors. Offeror must, in their submittal, list any subcontractors that it will utilize in the performance of the Contract if they are awarded the Contract and must describe their qualifications in detail.

J. Incomplete Information. Failure to include all requested information may have a negative impact on the evaluation of Offeror’s submittal.

D.7. PAYMENT DISCOUNTS

Payment discount periods shall be computed from the date of receipt of the material/service or correct invoice, whichever is later, to the date City’s payment warrant is mailed. Unless freight and other charges are itemized, any discount provided shall be taken on full amount of invoice. Payment discounts of twenty-one calendar days or more shall be deducted from the proposed price in determining the price points. However, the City shall be entitled to take advantage of any payment discount offered by a vendor provided payment is made within the discount period. The payment discount shall apply to all purchases and to all payment methods.

D.8. TAXES

The City is exempt from federal excise tax, including the federal transportation tax, but is not exempt from any other taxes, including state and local sales and excise taxes.

D.9. EXCEPTIONS TO CONTRACT PROVISIONS

By submitting an offer in response to this solicitation, Offeror is offering to enter into the Contract with the City. If Offeror wishes to modify any Contract terms and conditions, Offeror must, in its Offer, clearly identify the changes it is requesting. No requested modification will be deemed accepted by the City unless and until the City’s Business Services Director or their designee expressly accepts it in writing.

D.10. PUBLIC RECORD

Any documents submitted by Offeror in response to this solicitation will become the property of the City.

Except as set forth below with respect to Confidential Information, the Submittal will be deemed to be a public record available for review by the public after the award notification.

D.11. CONFIDENTIAL INFORMATION

The City is obligated to abide by the Arizona Public Records Law, A.R.S. §§ 39-101 through 39-161. If Offeror believes that any portion of its Offer, specification, protest or correspondence contains information that is confidential and subject to being withheld from disclosure in the event that the City receives a public records request to which the record is responsive, Offeror must, when the record is submitted, provide the Contract Officer written notification of that fact. The records or portions of records that Offeror wishes to be treated as confidential must also be clearly marked “CONFIDENTIAL” on their face. Pricing will not be treated as confidential.

BUSINESS SERVICES DEPARTMENT Page 20 of 45

If the City, after award notification, receives a public-records request the scope of which includes a document submitted by Offeror and marked "CONFIDENTIAL", the Contract Officer will make a written determination regarding whether the document will be provided to the requestor. If the Contract Officer determines that the document should be released, City will notify Offeror in writing. Unless Offeror, within 10 days after the date of that notice, obtains and provides to City an order from a court of competent jurisdiction prohibiting the City from releasing the documents, the City may release the documents without any liability to Offeror.

D.12. WHEN AND HOW TO SUBMIT OFFERS

In order to be considered, Offeror must, no later than the Offer Submittal Deadline, submit its Offer electronically through the City’s online bidding system:

https://procurement.opengov.com/portal/tucson-az.

NOTE: THE ENTIRE OFFER MUST BE IN "“SUBMITTED"” STATUS IN THE CITY’S ONLINE

BIDDING SYSTEM IN ORDER TO BE CONSIDERED. RESPONSES THAT HAVE BEEN CREATED

IN THE SYSTEM, BUT THAT ARE NOT IN "“SUBMITTED"” STATUS BY THE OFFER SUBMITTAL

DEADLINE WILL NOT BE CONSIDERED.

D.13. CERTIFICATION OF NONCOLLUSION; CONFLICTS OF INTEREST

Offeror will not communicate, orally or in writing, with any member of the Mayor and Council, or with any City staff outside the Procurement Division of the Business Services Department, regarding this Solicitation. By submitting an Offer, Offeror warrants that:

A. Preparation and submission of the submittal did not involve collusion or other anti-competitive practices.

B. Offeror has not given, offered to give, nor intends to give at any time hereafter, any economic opportunity, future employment, gift, loan, gratuity, special discount, trip, favor, meal or service to a public servant in connection with this solicitation.

C. No person has been employed or retained to solicit or secure a Contract under this solicitation upon a promise of a commission, percentage, brokerage, or contingent fee.

D. No employee of the City involved in this Solicitation process, or any family member of such an employee, has any substantial financial interest in Offeror’s firm. No member of the City of Tucson Mayor and Council who has, or whose family member has, any substantial financial interest in Offeror’s firm will participate in any action taken by the Mayor and Council with respect to this Contract. The terms “relative” and “substantial interest” have the meanings assigned in A.R.S. § 38-502

The City may disqualify Offeror from further participation in the solicitation process if the City determines that any City employee or official involved in this Solicitation process has an actual or apparent conflict of interest or if Offeror has engaged in any collusion or anti-competitive practices.

BUSINESS SERVICES DEPARTMENT Page 21 of 45

D.14. WITHDRAWAL OF OFFER; BINDING OFFER

By submitting an Offer in response to this Solicitation, Offeror is offering to enter into the Contract with the City. Offeror may withdraw a submitted Offer at any time prior to the Offer Submittal Deadline.

Telephonic or oral withdrawals are not effective.

Offeror cannot withdraw an Offer that is in “submitted” status as of the Offer Submittal Deadline unless the Director of the Business Services Department consents in writing to the withdrawal. The Offer will be irrevocable for 90 days after the Offer Submittal Deadline.

D.15. DISCUSSIONS

The City may, at its discretion, conduct discussions with Offeror for the purpose of eliminating minor irregularities, informalities, or apparent clerical mistakes in Offeror’s submittal in order to clarify the offer and assure full understanding of, and responsiveness to, solicitation requirements.

D.16. VENDOR REGISTRATION; BUSINESS LICENSE

In order to be eligible for award of a Contract, Offeror must:

A. Register with the City’s Business Services Department. Registration can be completed at https://procurement.opengov.com/portal/tucson-az.

B. Obtain a City of Tucson Business License or a written determination from the City's Business License Section that a license is not required. Application for a City Business License can be completed at http://www.tucsonaz.gov/etax. For questions contact the City's Business License Section at (520) 791- 4566 or email at tax-license@tucsonaz.gov

BUSINESS SERVICES DEPARTMENT Page 22 of 45

E. OFFER EVALUATION AND CONTRACT AWARD

E.1. PROPOSAL EVALUATION CRITERIA – (listed in relative order of importance)

A. Method of Approach

B. Price Proposal

C. Qualifications and Experience

E.2. INTERVIEWS

The City may interview some or all of the offerors at any point during the evaluation process. If interviews are conducted, information provided during the interview process will be taken into consideration in the evaluation process. The City will not reimburse the Offeror for any costs Offeror incurs during its participation in the interview process.

E.3. ADDITIONAL INVESTIGATIONS

The City may undertake any additional investigations it deems appropriate to evaluate the competence and financial stability of any offeror.

E.4. OTHER INFORMATION

Information that evaluation committee members have about an offeror beyond what is provided in the offeror’s Offer may be taken into consideration during the evaluation process.

E.5. PRICE

A. Tax Offset Policy. If applicable under Section 28-18(6) or Section 28-17(7)(d) of the Tucson Procurement Code, the City will include the amount of all business privilege taxes other than the City’s in evaluating the pricing component of each Offer.

B. Payment Discounts. Any discounts offered by Offeror for payments made within 21 calendar days or more will be deducted from the proposed price in evaluating an offeror’s pricing.

However, the City may take advantage of any early- or timely-payment discounts offered by a vendor. Any proposed payment discount will apply to all purchases and to all payment methods

E.6. CITY’S RIGHT TO WAIVE DEFECTS OR REJECT OFFERS

Notwithstanding any other provision of this solicitation, the City may:

A. Waive any immaterial defect or informality; or

B. Reject any or all submittals, or portions thereof; or

C. Reissue the solicitation.

BUSINESS SERVICES DEPARTMENT Page 23 of 45

E.7. CONTRACT NEGOTIATIONS

At the City’s discretion, it may negotiate with one or more responsible offerors to agree upon the final conditions, terms and price of the Contract. In doing so, the City will treat offerors fairly and will not disclose to any offeror information from responses submitted by other offerors. Exclusive or concurrent negotiations do not constitute a contract award and do not confer any rights to the offerors participating in such negotiations. In the event the City deems that negotiations are not progressing, the City may formally terminate these negotiations and may enter into concurrent or exclusive negotiations with the next most qualified firm(s).

E.8. AWARD OF CONTRACT

A Contract is created when, and only when, it is formally awarded, which occurs when the Business Services Director and the City Attorney sign the Offer and Acceptance page of the Successful Offeror’s submittal. When a Contract is awarded, the City will send the Contractor a Notice of Award.

The City may first issue a Notice of Intent to Award to the Successful Offeror(s). Offeror, if it receives a Notice of Intent to Award from the City, must sign and file with the City, within five (5) days after receipt of the Notice, all documents necessary for execution of the Contract.