Streetlight_Maintenance_and_Repair_Services.pdf

RFQ- 26 - 131

STREETLIGHT MAINTENANCE AND REPAIR SERVICES

City of St. Petersburg

P.O. Box 2842

St. Petersburg, FL 33731

RELEASE DATE: March 23, 2026

DEADLINE FOR QUESTIONS: April 21, 2026

RESPONSE DEADLINE: May 7, 2026, 3:00 pm

RESPONSES MUST BE SUBMITTED ELECTRONICALLY TO:

https://procurement.opengov.com/portal/stpete

City of St. Petersburg

Streetlight Maintenance and Repair Services

I. Introduction

II. Instructions & General Conditions for Submittals

III. Vendor Questionnaire

IV. Scope of Work

V. Evaluation Criteria

Attachments:

A - Base Agreement

B - Statement of Qualifications Requirements

C - Subcontractor Utilization Plan

#RFQ- 26 - 131

Title: Streetlight Maintenance and Repair Services

1. Introduction

SUBMITTALS ARE ACCEPTED VIA OPENGOV

ALL QUESTIONS MUST BE SUBMITTED IN OPENGOV WITHIN THE QUESTION AND

ANSWER SECTION

The City of St. Petersburg’s Procurement & Supply Management Department utilizes OpenGov

Procurement to post, submit, and receive submittals for all active solicitations. Vendors must be registered within the OpenGov Procurement system in order to participate in City solicitations.

To remain informed of upcoming and active opportunities, vendors are encouraged to subscribe to the

City’s procurement page for notifications and updates.

For technical assistance, please contact OpenGov.

For information or questions about this solicitation, please contact:

Victoria Amerson, Senior Procurement Analyst

(727) 551-3387 victoria.amerson@stpete.org

2. Instructions & General Conditions for Submittals

2.1. PREPARATION OF SUBMITTAL

Submittal will be prepared in accordance with the following:

A. Submittals must be uploaded on forms furnished, utilizing the OpenGov Procurement website.

Failure to comply could result in the submission being rejected.

B. If price is a factor, unit prices must be shown and where there is an error in extension of price, the unit price will govern.

C. Alternate submittals will not be considered unless authorized by the solicitation.

D. Proposed delivery time must be shown and any date calculations must include weekends and holidays.

E. Vendor is advised that exceptions to any agreement terms contained or referenced in this solicitation must be stated with specificity in its response to the solicitation. Vendor is deemed to have accepted and to be bound by the solicitation and referenced agreement terms that vendor does not take exception to its response. The City reserves the right to modify or add terms and conditions based upon exceptions stated by the Vendor, or to declare any terms and conditions non-negotiable, as determined by the City in its sole discretion.

F. Vendors will thoroughly review the drawings, specifications, schedule, instructions and/or all other solicitation documents.

G. Vendors will make all investigations necessary to thoroughly inform themselves regarding facilities for delivery of material and equipment as required by the solicitation. Plea of ignorance by the Vendor of conditions that exist or that may hereafter exist as a result of failure or omission on the part of the Vendor to make necessary examinations and investigations, or failure to fulfill in every detail the requirements of the solicitation documents, will not be accepted as a basis for varying the requirements of the City or the compensation to the Vendor.

H. Vendors are advised that all City solicitations are subject to all legal requirements provided for in the Procurement Code and/or State and Federal Statutes.

2.2. SOLICITATION REVIEW

Vendors are required to carefully review this solicitation for defects and questionable or objectionable material. Comments concerning defects and questionable or objectionable material must be made in writing to the Procurement Analyst of record for this solicitation and received by the City at least 10 days before the solicitation submission deadline. This will allow issuance of any necessary addendum. A protest based on omission or error, or on the content of the solicitation, will be disallowed if these faults have not been brought to the attention of the City, in writing, at least 10 days before the time set for submission deadline.

2.3. SUBMITTAL METHOD AND FORMAT

A. Submittals must be uploaded utilizing the OpenGov Procurement website. Submittals sent via email or delivered in-person will not be considered.

B. The preferred format for submittals is PDF conversion from your source file.

C. Submittals must follow the page maximum stated in the solicitation requirements. Failure to comply could result in the submittal being rejected.

2.4. SUBMITTALS FROM RELATED PARTIES OR MULTIPLE SUBMITTALS

RECEIVED FROM ONE VENDOR

Where two (2) or more related parties each upload a submittal, or multiple submittals are received from one (1) vendor, for any solicitation, such submittals will be judged non-responsive. Related parties mean vendors or the principles thereof, which have a direct or indirect ownership interest in another vendor for the same solicitation or in which a parent company or the principles thereof of one (1) contractor have a direct or indirect ownership interest in another vendor for the same solicitation.

2.5. INTEGRITY OF SOLICITATION DOCUMENTS

Vendors will use the original solicitation form(s) provided by the Procurement and Supply Management

Department and enter information only in the spaces where a response is requested. Vendors may use an attachment as an addendum to the solicitation form(s) if sufficient space is not available on the original form for the vendor to enter a complete response. Any modifications or alterations to the original solicitation documents by the vendor, whether intentional or otherwise, will constitute grounds for rejection of a solicitation. Any such modifications or alterations a vendor wishes to propose must be clearly stated in the vendor's submittal response and presented in the form of an addendum to the original solicitation documents.

2.6. LATE SUBMISSION OR MODIFICATION

Submittals and modifications received after the time set for the submission will not be considered.

2.7. WITHDRAWAL OF SUBMITTAL

The submittal may be withdrawn prior to the solicitation opening date.

2.8. WRITTEN REQUESTS FOR INTERPRETATIONS/CLARIFICATIONS

No oral interpretations will be made to any firms as to the meaning of specifications or any other documents. All questions pertaining to the terms and conditions or scope of work of this solicitation must be in writing to the Procurement and Supply Management Department and received by the date specified in the solicitation. Responses to questions may be handled as an addendum if the response would provide clarification to requirements of the solicitation. All such addenda will become part of the agreement documents. The City will not be responsible for any other explanation or interpretation of the proposed solicitation made or given prior to the award of the agreement. The Procurement and Supply Management

Department will be unable to respond to questions received after the specified time frame.

2.9. REJECTION OF SUBMISSION

The City may reject a submittal if:

A. The vendor incorrectly states or conceals any material fact in the solicitation.

B. The solicitation does not strictly conform to the law or requirements of the solicitation, including insurance requirements.

C. The solicitation is conditional, except that the vendor may qualify its submittal for acceptance by the

City on an "all or none" basis, or a "low item" basis. An "all or none" basis submittal must include all items upon which the vendor was invited.

D. The Procurement and Supply Management Director determines it is in the best interest of the City to reject all submittals or parts of submittals at any stage of the procurement process through the award of an agreement.

E. The City reserves the right to waive minor informalities or irregularities in any submittal.

2.10. PUBLIC REVIEW OF SUBMITTALS

Pursuant to Florida Statute, Section 119.071(1)(b)2, all submittals will be subject to review as a public record after 30 days from opening, or earlier if an intended decision is reached before the thirty-day period expires. Unless a specific exemption exists, all documents submitted will be released pursuant to a valid public records request. All trade secret claims must be dispositively determined by a court of law prior to trase secret protection being granted.

2.11. ADA REQUIREMENT FOR PUBLIC NOTICES

Persons with disabilities requiring reasonable accommodations to participate in this proceeding, should contact 727-893-7229.

2.12. CONE OF SILENCE

Vendors and their employees, agents, contractors, and representatives are prohibited from communicating

(whether oral, written, or electronic) with any member of City Council, the Mayor, City staff, any member of the selection committee, or any City project consultants related to the competitive solicitation beginning upon the date on which a competitive solicitation is first advertised and continuing until the later of (1) the final award of the competitive solicitation, (2) the date of rejection of all bids or responses to the competitive solicitation, or (3) the date of final disposition of any protest of the competitive solicitation.

2.13. AWARD

The City reserves the right to accept and award on a split-order, lump-sum, or individual item basis, or such combination as shall best serve the interest of the City.

2.14. PROTEST PROCEDURE

Protest procedures are governed by City of St. Petersburg Procurement Code Section 2-208 and can be viewed at the following link: Protest Procedure

2.15. NON-NEGOTIABLE CONTRACT TERMS

The City has deemed the following contract terms to be non-negotiable. Vendor is advised that if it wishes to take exception to any of the terms contained or referenced in the contract, it must explicitly identify the term and the exception in its response to the solicitation. Vendor's stated exception to a non-negotiable contract term may disqualify it from consideration:

1. Indemnification.

https://library.municode.com/fl/st._petersburg/codes/code_of_ordinances?nodeId=PTIISTPECO_CH2AD_ARTVPUCOET_DIV1PRCO_S2-208PRSOAW

2. Insurance coverage.

3. Governing Law and Venue.

4. The City will not agree to the addition of any provision requiring a dispute resolution process or method, including but not limited to binding arbitration.

5. The City will not agree to the addition of any provision waiving any remedy available to the City in law or equity (including but limited to the right to a jury trial)

6. The City will not agree to the addition of any provision providing for the award of attorney’s fees to the prevailing party.

7. The City will not agree to the addition of any provision limiting the liability of Vendor to a maximum dollar amount.

2.16. CONTRACT CAPABILITY/REFERENCES

Prior to award, any Vendor may be required to show that the company has the necessary facilities, equipment, ability and financial resources to perform the work specified in a satisfactory manner and within the time specified. In addition, the vendor must have experience in work of the same or similar nature, and can provide references, which will satisfy the City. Vendors must furnish a reference list of at least three (3) customers for whom they have performed similar services.

2.17. CONTRACTOR LICENSE REQUIREMENT

All Contractors performing construction and related work in Pinellas County must comply with all regulatory legislation, Chapter 75-489, Laws of Florida, as amended. Failure to have a competency license in a regulated trade will be cause for rejection of any submittal and/or award.

2.18. CORPORATE REGISTRATION

An award may not be issued without proof that your firm is registered with the Florida Division of

Corporations, as per Florida Statute §607.1501.

A foreign corporation (foreign to the State of Florida) may not transact business in this state until it obtains a certificate of authority from the Department of State. Please visit Division of Corporations for information on how to become registered.

2.19. INSURANCE

The Vendor must provide a certificate of insurance and endorsement in accordance with the insurance requirements listed in the insurance section of the agreement. Failure to provide the required insurance within a ten (10) day period following the determination of award may result in the City to vacate the original determination and proceed with another Vendor.

2.20. PUBLIC EMERGENCIES

It is hereby made part of this solicitation that before, during, and after a public emergency, disaster, hurricane, tornado, flood, or other acts of God that the City of St. Petersburg will require a first priority for goods and services. It is vital and imperative that the citizens are protected from any emergency situation that threatens public health and safety, as determined by the City. Vendor agrees to https://dos.myflorida.com/sunbiz/ rent/sell/lease all goods and service to the City on a first priority basis. The City expects to pay a fair and reasonable price for all goods and services rendered or contracted in the event of a disaster, emergency, hurricane, tornado, or other acts of God.

2.21. EVALUATION CRITERIA

The evaluation criteria define the factors that will be used by the Evaluation Committee to evaluate and score responsive, responsible and qualified submittals. Vendor shall include sufficient information to allow the Evaluation Committee to thoroughly evaluate and score their submittal. Each submission shall be evaluated and ranked by an Evaluation Committee. The contract will be awarded to the most qualified

Vendor, per the evaluation criteria listed in the solicitation.

2.22. RIGHTS OF CITY OF ST. PETERSBURG SOLICITATION PROCESS

In addition to all other rights of the City under Florida law, the City specifically reserves the following:

A. the right to rank firms and negotiate with the most qualified firm.

B. the right to select the proposal that it believes will serve the best interest of the City.

C. the right to reject any and all responses, or parts thereof, to disqualify any and all responses, and/or determine any response to be non-responsive.

D. the right to cancel the entire solicitation.

E. the right to remedy or waive technical or immaterial errors in the solicitation or in the proposals submitted.

F. the right to request any necessary clarifications or proposal data without changing the terms of the solicitation.

G. the right to require the Proposer to perform the services required on the basis of the original submittal without negotiation.

2.23. BONDS

Performance and Payment Bond: If applicable, the annual bond amount will be equal to the one-year amount of a multi-year agreement.

Bid Bonds: Must be uploaded with offeror's submittal prior to the solicitation close date.

3. Vendor Questionnaire

3.1. Is the Vendor registered with the Florida Department of State, Division of Corporations

(Sunbiz) in accordance with Florida Statute §607.1501?*

☐ Yes

☐ No

*Response required

3.2. Is the Vendor a City of St. Petersburg certified SBE? *

If you have submitted an application and it is pending, please send an email to osd@stpete.org. In the subject line- provide the solicitation number and due date.

☐ Yes

☐ No

*Response required

3.3. Is the Vendor a City of St. Petersburg certified MWBE? * If you have submitted an application and it is pending, please send an email to osd@stpete.org. In the subject line- provide the solicitation number and due date.

☐ Yes

☐ No

*Response required

3.4. Address for Headquarters location.*

*Response required

3.5. Address of office providing service, if different than above.

3.6. Signature Authority *

Please provide a letter certifying who is authorized to execute the agreement on behalf of Company.

*Response required

3.7. Describe the nature of company’s business.*

*Response required

3.8. Year the Company was Founded.*

*Response required

3.9. Number of years company has operated under the current name. (Note: if the company has modified its corporate structure since its founding (e.g., from a corporation to an LLC), you may list the number of years the company was founded under the original corporate structure).* *Response required

3.10. Company’s bank of record.*

*Response required mailto:osd@spete.org mailto:osd@spete.org

3.11. Describe any litigation that the vendor has been a party to in the last five years where it was alleged that the offeror breached a contract for similar services with a client/customer and describe any contracts for similar services that the vendor failed to complete for similar services. Describe the facts and status of any such litigation or contract. * Type N/A if not applicable.

*Response required

3.12. Identify any government entity that has debarred or otherwise prohibited the vendor from responding to its competitive solicitations within the last five years. Describe the circumstances surrounding such debarment or other prohibition. * Type N/A if not applicable.

*Response required

3.13. The vendor acknowledges that it has read, understands and will comply with Florida

Statute §448.095 pertaining to required use of the U.S. Department of Homeland Security E-

Verify system. Should the City terminate the contract with the vendor for violation of

§448.095, vendor may not be awarded a contract with the City for at least one year.*

☐ Please confirm

*Response required

3.14. The vendor acknowledges that its quote response is subject to Public Records laws

(Chapter 119, Florida Statutes).*

☐ Please confirm

*Response required

3.15. Will vendor allow other agencies to piggyback the contract if awarded?*

☐ Yes

☐ No

*Response required

3.16. The vendor hereby makes all certifications required by Florida Statute §287.135 related to scrutinized companies.*

☐ Yes

☐ No

*Response required

3.17. Is vendor required to provide any disclosures to the City regarding a foreign country of concern pursuant to Florida Statutes §286.101 (3)(a)? *

☐ Yes

☐ No

*Response required

3.18. If YES, please provide the disclosure(s) in accordance with the requirements of Florida

Statute §286.101 (3)(a).

3.19. The vendor certifies that it takes no exceptions to the agreement attached. * The City has deemed the following contract terms to be non-negotiable. Vendor is advised that if it wishes to take exception to any of the terms contained or referenced in the contract, it must explicitly identify the term and the exception in its response to the solicitation. Vendor's stated exception to a non-negotiable contract term may disqualify it from consideration:

1. Indemnification.

2. Insurance coverage.

3. Governing Law and Venue.

4. The City will not agree to the addition of any provision requiring a dispute resolution process or method, including but not limited to binding arbitration.

5. The City will not agree to the addition of any provision waiving any remedy available to the City in law or equity (including but limited to the right to a jury trial)

6. The City will not agree to the addition of any provision providing for the award of attorney’s fees to the prevailing party.

7. The City will not agree to the addition of any provision limiting the liability of Vendor to a maximum dollar amount.

☐ Yes

☐ No

*Response required

3.20. If exceptions are taken to the attached agreement, please provide.

3.21. Has the vendor identified any trade secrets or confidential information in its response?*

☐ Yes

☐ No

*Response required

3.22. If yes to the above question, please upload your redacted proposal here.

3.23. I currently have the required insurance coverage as specified in the solicitation and will be able to provide a Certificate of Insurance if awarded. *

☐ Please confirm

*Response required

3.24. References *

Please download the below document, complete, and upload.

• Vendor_Reference_Form.pdf https://procure-now.s3.us-west-2.amazonaws.com/shared-sections/production/7730/af5e02f7-9845-4718-a389-83b49aa49254_Vendor_Reference_Form.pdf?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=ASIA47RIURE4IPDYU7WT%2F20260323%2Fus-west-2%2Fs3%2Faws4_request&X-Amz-Date=20260323T124936Z&X-Amz-Expires=72000&X-Amz-Security-Token=IQoJb3JpZ2luX2VjELP%2F%2F%2F%2F%2F%2F%2F%2F%2F%2FwEaCXVzLXdlc3QtMiJIMEYCIQC%2BDZWnoQbRkY42YhqKiethubDmypvhAPbkUQSMneFMGAIhAJlQDsBc9j1aXlwRapJhePUnvT1oZKBNDoNfkL8WrJh0KowFCHwQAhoMODkyMzY0Njg3NjcyIgzolU9xlqPbO2DqPx4q6QRLTmuRYTI8j56%2BpiyPVsP9Oz2RQbu9BFmkgXyXfxmE8hpnFKUSlzk6%2Fh%2B7cccdjuKylNae2QwVWQshI%2BAxzNwzOplKDFJFeGcmZgnG6Y86F47%2BhwUMRqduB0W3%2BTA4loctCfi99qGqcfLfCktnYQxrMxcXmE%2Bzg%2BY%2Bu5IJ7Vfv9dD8GKHW70YDntcs2UeRexM9eCSrMfsA381iJ%2FPUVMrxOtyzmCHUnk0o%2BwkwnJpguARaIltU956ootzUvcyVxYsqz9CcnTAkvHXoqv8vplFp9l93FZUHejKClxRt%2FTWVJwnzsFX0ycEjsgA2LAVcNpMvRbSTJmVy6P1G9Dnne2VaEXv09KBMzXPyPv%2FiUozMg0Pp8Os0MAcIn5miZaWV8AJaCA1FpRi8Y2aK4ciBEh3S5y0GaFpDR8TJL55PdgYOxwt%2BSenaUFz69InEwPUEJfjEEbI11Z34DiBzjQgenRoakQecbmID4B89zxZ9JHTlUaqhH2hjcwbgmm1bZj%2BVV5v%2FFSFWaPO4ySQy%2BgrgZhIeEHE2pl9ZnqKfTZr6f6IzfGvy9LcmKXxSgc1Wyo3ZgpPvCN6CcendLidC7JQUgCxL9fuj0glng4pljVUmgebfEeY5u0Vpm%2Bq2dy1scb6oRZNFr8iXOWLGgQBCgpqLZZuCbH4R6wfFhBK7jL62SZqRDVVTnY56SgTvrbT9g7mhytRop%2Bdc%2BGQGuYLNRdSPb%2BH9qW19Onvbx3Jq4f8S8%2BABdmfd3vrnnMKWkP9AhH8axkQ%2FkGa44Ibmmyp4wD3bpyPSol6a%2BNxyrkZBUJwZKJYqMDFrRVhn11iMLjDQuYTOBjqYAZCYGSxhT0Y%2FU7kYWe5ZvRGX1aKAkRLj1SDDOdvVhi%2BkQlKYtMZVhQ67IjnoeRa%2Ba8sCF9KfoYa%2BQPRJcFv9AtzKs6ZdFxkdsdiDlrhcCnQM0h6wfeDeDwi%2FgMai7wDjDKUfgpNU%2BddSiQjinw%2BZk5jjwPLJp04GhzUEjZY2qwbfGfW5YCtT3deC3TgVbxCGlbguKsh90esl&X-Amz-Signature=2ab5afa16f66d98e5c19cc064a20edb15919a3b3fe8e36bdc7de760751048368&X-Amz-SignedHeaders=host&response-content-disposition=attachment%3B%20filename%3D%22Vendor_Reference_Form.pdf%22&x-id=GetObject

3.25. Submittal Documents*

Upload all other documents relating to this solicitation. Including but not limited to proposals/statements of qualifications, applicable bonds, warranty information, etc.

*Response required

3.26. Living Wage Questions *

Please download the below documents, complete, and upload.

• Living_Wage_Questions.pdf https://procure-now.s3.us-west-2.amazonaws.com/shared-sections/production/7730/1d8d4644-84bd-49c0-82b6-414e1050fe27_Living_Wage_Questions.pdf?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=ASIA47RIURE4IPDYU7WT%2F20260323%2Fus-west-2%2Fs3%2Faws4_request&X-Amz-Date=20260323T124936Z&X-Amz-Expires=72000&X-Amz-Security-Token=IQoJb3JpZ2luX2VjELP%2F%2F%2F%2F%2F%2F%2F%2F%2F%2FwEaCXVzLXdlc3QtMiJIMEYCIQC%2BDZWnoQbRkY42YhqKiethubDmypvhAPbkUQSMneFMGAIhAJlQDsBc9j1aXlwRapJhePUnvT1oZKBNDoNfkL8WrJh0KowFCHwQAhoMODkyMzY0Njg3NjcyIgzolU9xlqPbO2DqPx4q6QRLTmuRYTI8j56%2BpiyPVsP9Oz2RQbu9BFmkgXyXfxmE8hpnFKUSlzk6%2Fh%2B7cccdjuKylNae2QwVWQshI%2BAxzNwzOplKDFJFeGcmZgnG6Y86F47%2BhwUMRqduB0W3%2BTA4loctCfi99qGqcfLfCktnYQxrMxcXmE%2Bzg%2BY%2Bu5IJ7Vfv9dD8GKHW70YDntcs2UeRexM9eCSrMfsA381iJ%2FPUVMrxOtyzmCHUnk0o%2BwkwnJpguARaIltU956ootzUvcyVxYsqz9CcnTAkvHXoqv8vplFp9l93FZUHejKClxRt%2FTWVJwnzsFX0ycEjsgA2LAVcNpMvRbSTJmVy6P1G9Dnne2VaEXv09KBMzXPyPv%2FiUozMg0Pp8Os0MAcIn5miZaWV8AJaCA1FpRi8Y2aK4ciBEh3S5y0GaFpDR8TJL55PdgYOxwt%2BSenaUFz69InEwPUEJfjEEbI11Z34DiBzjQgenRoakQecbmID4B89zxZ9JHTlUaqhH2hjcwbgmm1bZj%2BVV5v%2FFSFWaPO4ySQy%2BgrgZhIeEHE2pl9ZnqKfTZr6f6IzfGvy9LcmKXxSgc1Wyo3ZgpPvCN6CcendLidC7JQUgCxL9fuj0glng4pljVUmgebfEeY5u0Vpm%2Bq2dy1scb6oRZNFr8iXOWLGgQBCgpqLZZuCbH4R6wfFhBK7jL62SZqRDVVTnY56SgTvrbT9g7mhytRop%2Bdc%2BGQGuYLNRdSPb%2BH9qW19Onvbx3Jq4f8S8%2BABdmfd3vrnnMKWkP9AhH8axkQ%2FkGa44Ibmmyp4wD3bpyPSol6a%2BNxyrkZBUJwZKJYqMDFrRVhn11iMLjDQuYTOBjqYAZCYGSxhT0Y%2FU7kYWe5ZvRGX1aKAkRLj1SDDOdvVhi%2BkQlKYtMZVhQ67IjnoeRa%2Ba8sCF9KfoYa%2BQPRJcFv9AtzKs6ZdFxkdsdiDlrhcCnQM0h6wfeDeDwi%2FgMai7wDjDKUfgpNU%2BddSiQjinw%2BZk5jjwPLJp04GhzUEjZY2qwbfGfW5YCtT3deC3TgVbxCGlbguKsh90esl&X-Amz-Signature=0962c56a664d1eaafb1282ecc160cd6e27d030a741a424bfc5ca0b149f83bcc7&X-Amz-SignedHeaders=host&response-content-disposition=attachment%3B%20filename%3D%22Living_Wage_Questions.pdf%22&x-id=GetObject

4. Scope of Work

4.1. Scope of Services

The City of St. Petersburg is accepting statement of qualifications for Streetlight Maintenance and Repair

Services. The City will award to multiple vendors.

4.2. Term

The term of the Agreement will be for a period of three (3) years from the date of award, with one (1), two (2) year renewal option by mutual written agreement of the parties.

4.3. Preferred Qualifications

Contractor shall:

A. Have a minimum of three years experience in providing streetlight maintenance and repair services.

B. Have the ability to obtain the minimum insurance requirements set forth in the agreement.

C. Be free from legal and regulatory matters that might prevent the Contractor from fulfilling the obligations of the agreement.

4.4. General Requirements

The Contractor shall provide all labor, materials, tools, equipment, documentation, and replacement parts necessary to perform the services set forth in the scope.

At a minimum, shall provide and meet the following:

A. Contractor shall provide all labor, supervision, materials including ballasts and wiring, tools, equipment, cleaning solutions, vehicles, facilities and services necessary for installation, maintenance and repair of damaged fixtures and electrical services of such on a project by project basis.

B. Contractor may be required to provide directional boring for the installation of poles at a minimum of 50 linear feet per bore.

C. Contractor must have the equipment to provide pole installation on the street/highway Right-or-

Way without blocking major arterial or collector streets, as approved by the city. Associated equipment must be able to install decorative concrete aggregate poles weighing 800lbs or more without damage to the clear coat finish.

D. Contractor shall be responsible for retrofitting existing City owned and FDOT owned overhead street lighting and pedestrian bollards to light etc. (LED) and/or induction lighting.

E. Contractor shall familiarize itself the points of service including FDOT’s 4th street corridor at no charge to the City.

F. Contractor shall transport and carry in its inventory the materials to repair streetlights at no charge to the City.

G. Contractor shall perform installations and repairs in compliance with the requirements of the governmental agency electrical inspection department having jurisdiction over the project work site and in accordance with Duke Energy requirements for electrical service.

H. Contractor shall perform installations and repairs in compliance with applicable requirements including but not limited to The National Electrical Code NFPA 70, American National Standards

Institute (“ANSI”), National Electrical Manufacturers Association (“NEMA”), National Electric

Code (“NEC”), and Underwriter’s Laboratory (“U.L.”) standards, latest editions.

I. Contractor shall perform all work in accordance with the Technical Specifications.

J. Contractor shall protect all Fixtures and materials from water, dust, paint, concrete and plaster while services are being performed.

K. Contractor shall perform all work in a neat and workmanlike manner giving special attention to the appearance of the electrical installation exposed to view.

L. Contractor shall have sufficient inventory of original equipment manufacturers (OEM) repair parts and materials as well as City supplied materials to meet the requirements of the City on a consistent basis.

M. Contractor shall, where applicable, only utilize underwriters laboratories (U.L.) approved and labeled materials.

N. Contractor shall, at all times, be present at the work site or be represented at the work site by a responsible employee or employees who are fluent in English language, writing and reading and so identified by the Contractor in a written identification notice to the City prior to the beginning of the work. Such notification shall include pertinent data such as e-mail addresses, office, cell and emergency phone numbers where said employee or employees shall be clothed with full authority to act for the Contractor in all cases, and to carry out any instructions relative to the work given by the City.

O. Contractor shall, at its own expense, provide and maintain barricades, lights and protect life and property at work site; take necessary precaution to prevent work from being exposed to damage, elements and injury, until the City accepts work.

P. Contractor shall perform work, with little or no interference, to private businesses or public travel.

4.5. Technical Specifications

Contractor shall comply with applicable requirements of American National Standards Institute (ANSI), National Electrical Manufacturers Association (NEMA), National Electrical Code (NEC) and

Underwriters Laboratories (UL) pertaining to the items specified herein. The contractor shall provide products and components which have been UL approved and labeled as such.

A. Metallic and Non-Metallic Raceways and Fittings

1. All wiring shall be in raceways. Provide types as indicated below:

a. Contractor shall use rigid steel, cable in conduit (CIC) or intermediate metal conduit

(IMC) conduit in areas where conduit is exposed. Conduit shall be one-inch (1") minimum in size.

b. Contractor shall use liquid-tight flexible conduit where subjected to one or more of the following conditions:

i. Exterior Location

ii. Moist to humid atmosphere where condensation can be expected to accumulate

iii. Corrosive atmosphere

iv. Subjected to water spray or dipping oil, water or grease

c. Liquid-Tight Flexible Metal Conduit Fittings: Provide cadmium plated, malleable iron fittings with compression type steel ferrule and neoprene gasket sealing rings.

d. Fittings for electrical metal tubing (EMT) shall be set screw, die cast type. Use die cast compression type for weatherproof areas.

e. Fittings for rigid conduit and IMC shall be threaded type.

B. Wireways

1. Contractor shall provide electrical wire ways of types, grades, sizes and number of channels for each type of service where required.

2. Contractor shall provide complete assembly of raceway including, but not limited to, couplings, offsets, elbows, expansion joints, adaptors, hold down straps, end caps and other components and accessories as required for a complete system.

C. Installation of Conduits

1. Contractor shall perform excavating, trenching, back filling, compacting, saw cutting and patching in accordance with the city’s requirements.

2. Contractor shall protect inside of conduit from dirt and rubbish during construction by capping all openings with steel, plastic of heavy paper caps or pennies.

3. Contractor shall provide conduit bodies for exposed conduit runs at junctions, bends or offsets where required.

4. Contractor shall make conduit field cuts squire with saw and ream out to full size.

D. Wire and Cable

1. Contractor shall comply with applicable requirements of ANSI, NEMA, NEC and UL pertaining to the items specified herein. Where applicable, all materials provided by

Contractor shall be UL approved and labeled as such from the manufacturer.

2. Contractor shall comply with Insulated Cable Engineers Association (ICEA) and American

Society for Testing and Materials (ASTM) standards. Provide copper conductors with connectivity of not less than 98% at (68 degrees F).

E. Wiring

1. All wiring shall be copper with minimum temperature rating of 75 degrees C.

2. All conductors for power and lighting shall at a minimum #12 AWG, unless otherwise required in the project plans and specifications.

3. Wiring insulation shall be as follows:

a. #14 AWG - #8 ANG type THHN

b. #6 AWG and larger - type THHN

4. Contractor shall provide insulation types as required by NEC in special applications requiring higher temperature rating.

5. Contractor shall install cables, wires and wiring connectors as indicated in the project plans and specifications, in accordance with general industry installation practices.

F. Conductors for General Wiring

1. Contractor shall check for caps at conduit openings, making sure that inside of conduit is free of dirt and moisture.

2. Contractor shall check the conduit system for damage and loose connections, replacing any damaged sections.

3. Contractor shall color code conductor insulation as follows:

a. System Voltage: Conductor 120, Single PhasePowerBlackNeutralWhiteGroundGreen

4. Contractor shall tighten electrical connectors and terminals, including screws and bolts, in accordance with manufacturer’s published torque tightening requirements.

5. Splices in in-ground junction boxes shall be thoroughly coated with an approved waterproofing compound, Scotchkote or equal.

G. Junction, Pull and Outlet Boxes

1. Outlet boxes, if applicable, shall be the standard product of reputable manufacturers, and shall be galvanized steel with pre-punched knockouts.

2. Sizes shall be in accordance with Article 370 of the NEC for the intended application. Boxes shall be minimum 4" square except for special noted applications.

3. Title rings sized for the applicable devices shall be used for boxes concealed in walls. In exposed construction, covers shall be used that are intended for the purpose.

4. For weatherproof installations use boxes with treaded entries and gasketed covers conforming to NEMA 3R construction.

5. Junction and pull boxes shall be fabricated from molded, high density polyethylene. Pencell series PE-14 or approved equal.

6. Boxes shall be fabricated with screw type covers and shall be arranged so that covers are accessible.

7. Contractor shall provide pull and junction boxes where needed or required by code. All boxes shall be mounted flush and level to surface area.

8. Contractor shall install electrical boxes in locations to ensure accessibility to enclosed electrical wiring.

H. Electrical Identification Materials

1. Except as otherwise indicated, Contractor shall provide manufacturer’s standard products of categories and types required for each application.

2. Contractor shall install an identification tag, provided by the City, on the decorative pole, ensuring that the tags are put in a non-obtrusive location determined by the Project Manager.

I. Disconnects and Safety Switches

1. Contractor shall have readily available for the project manager and make available to the project manager all manufacturer’s data on disconnect and safety switches which indicates intended usage.

2. Contractor shall provide surface-mounted, heavy-duty type, sheet-steel enclosed safety switches of types, sizes and electrical characteristics indicated. Switches shall be quick-make, quick-break type constructed so that switch blades are visible in OFF position with door open. The disconnect shall have an operating handle which is lockable in OFF position.

The contractor shall provide fusible units with rejection clips and use NEMA type 4 clips.

Contractor shall provide disconnects and safety switches from the following City approved manufacturers:

a. General-Electric

b. Cutler-Hammer

c. Siemens/ITE

d. Square D

3. Contractor shall install disconnect and safety switches as required, in accordance with manufacturer’s written instructions.

4. Contractor shall tighten connectors and terminals, including screws and bolts, in accordance with equipment manufacturer’s published torque tightening values for equipment connectors.

5. Contractor shall anchor disconnects firmly to structural surfaces, ensuring that they are permanently and mechanically secure.

6. All switches will be mounted plumb and level.

7. Contractor shall provide mounting channel and hardware as required for each device.

J. Grounding and Bonding

1. Contractor shall provide electrical grounding and bonding system indicated with all necessary materials, including; but not limited to cables, wires, connectors, clamps, lugs, grounding electrodes, bonding jumpers and additional accessories needed for a complete installation.

2. All grounding conductors shall be copper. Conductors shall be bare or have green insulation.

3. Ground rods shall be 3/4" x 10' copper.

4. Connectors shall be Weaver type clamps “Cadweld” exothermic welds of “U” type clamps

(pipe only).

5. All parts of the electrical system shall be positively grounded in accordance with the requirements of Article 250 of the NEC.

6. Contractor shall ground the electrical service system neutral at service entrance equipment to grounding electrodes.

7. Contractor shall provide a ground rod and electrode conductor at each light pole.

8. Contractor shall tighten grounding and bonding connectors and terminals, including screws and bolts, in accordance with manufacturer’s published torque tightening values for connectors and bolts.

9. Contractor shall route grounding connections and conductors to ground and protective devices in shortest and straightest paths as possible to minimize transient voltage rises.

10. Contractor shall install clamp-on connectors on clean metal contact surfaces, to ensure electrical conductivity and circuit integrity.

K. Testing

1. Upon completion of installation of electrical grounding and bonding systems, Contractor shall test ground resistance with ground resistance tester.

2. Where tests show resistance-to-ground is over 25 ohms, Contractor shall take appropriate action to reduce resistance to 25 ohms, or less, by driving additional ground rods; then retest to demonstration compliance.

L. Lighting Fixtures

1. Contractor shall install lighting fixtures at locations and at heights as indicated, in accordance with fixture manufacturer’s written instructions and the project plans and specifications.

2. Contractor shall clean lighting fixtures of dirt and debris upon completion of installation.

3. Contractor shall protect installed fixtures from damage during remainder of construction period.

M. Light Poles

1. Contractor shall set all poles plumb and level at the location specified in the project plans and specifications.

2. Contractor shall store poles in a manner to avoid damage to finish, and clean exterior surface thoroughly after installation.

N. Materials

1. All replacement materials and items furnished under this contract shall be the same as the existing or an equivalent as approved by the City and shall be new. Contractor shall provide a warranty of one year from date of completion of maintenance and repair services on all replacement materials installed.

2. Contractor’s material storage site or sites shall be outside the City or State right of way limits or any State maintained highway. Materials may be temporarily stored on the right of way for a period of time not to exceed 24 hours. Materials stored along the roadway shall be placed so as to cause no obstruction to the traveling public. Storage of materials will be Contractor’s responsibility.

O. Diagnostic Work

1. Contractor shall be on site and performing diagnostic work on all non-functioning streetlamps as identified by the City within two hours of City notification unless otherwise authorized by the project manager at the time of notification. If the problem is diagnosed as a routine maintenance item, Contractor shall immediately proceed with repairs and will be paid for services at the Routine Maintenance and Repairs rate.

2. Should the diagnosis determine the problem to be a major repair or detailed in scope, Contractor shall contact the City for authorization to proceed with services. Contractor shall begin work on major repairs within 24 hours of receiving authorization to proceed from the

City and will be paid for services at the Major Maintenance and Repairs rate. The City in its sole discretion shall make the determination of which services shall be classified as routine or major.

P. Routine Maintenance and Repairs

1. Routine maintenance and repairs shall be defined as repairs that can generally be completed with standard materials within an hour time period and include but is not limited to the items listed below. All routine maintenance work, not completed at the time of the diagnostic inspection, shall be completed within three business days from date of notification by the

City.

2. The work specified in this section is to be performed on all luminaire assemblies covered under this Agreement.

3. Routine maintenance work will include the replacement, resetting, cleaning and repairing of the following items:

a. Lamps

b. Ballasts

c. Condensers

d. Hardware such as hinges, latches, fasteners, snaps, cover plates and other components.

e. Photoelectric cells

f. Grounding wires and rods

g. All pole wiring up to eight feet outside the pole base

h. Reflectors

i. Starter boards

j. Gaskets and filters

k. Fuses, breakers, load centers, timers, relays, switches, sockets, and other related electrical components

l. Luminaire replacement (complete).

m. Electrical shorts or grounds not requiring replacement of buried cable.

n. Tree trimming to allow service of lights by qualified utility tree specialist

o. Surge protectors

p. Glassware

Q. Major Repair

1. Work identified under major repairs shall include replacement of damaged or missing light poles, foundations, transformer bases, mast arms, and buried cable between poles. Removal of damaged parts and debris, wiring or rewiring, and all hardware, covers, caps, splices and accessories necessary to make a complete replacement installation.

2. All salvage except light poles and masts shall become the property of Contractor and be removed from the work site at its own expense.

3. All replaced poles shall be installed as per originally constructed in accordance with the latest

City of St. Petersburg and Florida Department of Transportation Lighting Standards and at the approval of the Florida Department of Transportation.

4. Contractor shall not commence any major repair work without authorization from the City.

For all major repairs, Contractor shall submit a written work proposal specifying the full scope of work to be provided, material costs, the time requirements to complete the work, and the cost calculated using the hourly rate for Major Maintenance and Repairs. Upon approval by the City, Contractor shall complete the additional work within the time requirements quoted and approved.

4.6. Location of Services

Services will take place at various locations within the City.

4.7. Service Calls

A. Contractor shall provide services 24/7/365 days per year.

B. Contractor shall have 24/7/365 phone service to receive emergency calls and return calls within fifteen minutes by a service technician.

C. Emergency Services:

1. Contractor shall provide the City with evening, weekend, and holiday service, as necessary, to cope with any emergency situation which threatens public health and safety, as determined by the City. Contractor shall furnish a 24-hour contact telephone number in the event of such an emergency.

2. Contractor shall provide first-priority services to the City in the event of a hurricane, flood or other natural disaster, as defined by the City.

3. Contractor shall respond within fifteen (15) minutes via phone call or electronic mail to the requesting department for all emergency service requests.

4. Contractor shall be on-site to make repairs within one (1) hour from the initial receipt of

City’s call for emergency requests.

4.8. Unspecified Services

Unspecified work is defined as materials or services that may be required due to unexpected conditions or events similar to the scope of work. Unspecified work is not guaranteed as part of the contract and must be properly authorized in writing by the City before performed.

4.9. Account Management

Vendor must provide a single point of contact, a dedicated account manager who will be readily available during normal business hours to administer the agreement. Vendor is responsible for notifying the City of any changes in account manager or contact information. Account managers' responsibilities shall include, but are not limited to, overseeing all aspects of implementation, servicing, reporting, and issue resolution.

4.10. City’s Responsibilities

At a minimum, City shall provide and meet the following responsibilities:

A. City shall provide a point of contact (City Project Manager) to administer the Agreement.

B. City Project Manager shall assist with planning, strategy, and objectives prior to performance of the Work.

C. City Project Manager shall promptly respond to issues and inquiries so as not to hinder the progress, completion, or compensation for the Work.

5. Evaluation Criteria

No. Evaluation Criteria Scoring Method Weight (Points)

1. Qualifications and Experience of Firm and

Staff

This section evaluates the Proposer’s qualifications, relevant experience, and capacity to successfully perform the required services.

Scoring will be based on the firm’s history of similar projects, technical expertise, organizational structure, key personnel credentials, and demonstrated past performance.

0-10 Points 50 (50% of Total)

2. Project Approach

This section evaluates the Proposer’s proposed methodology for delivering the services, including processes used on similar projects and the approach envisioned for this engagement. Scoring will be based on the clarity and feasibility of the project plan, schedule, key activities, deliverables, and the proposed coordination process with the City’s

Project Manager.

0-10 Points 35 (35% of Total)

3. Business Enterprise Program Outreach and

Utilization

This section evaluates the Proposer’s status as an SBE, MBE, WBE, or combination, and the firm’s demonstrated commitment to outreach, inclusion, and utilization of small and minority-owned businesses in performance of the contract. Scoring will be based on documented outreach efforts, planned mentoring and capacity-building initiatives, and processes for inclusive subcontracting.

0-10 Points 15 (15% of Total)