STD-CM-006_Cartographic Standard Requirements for GIS Products_20060401.pdf

AUTOMATED INFORMATION SYSTEM

CARTOGRAPHIC STANDARD REQUIREMENTS

FOR

GEOGRAPHIC INFORMATION SYSTEM (GIS)

PRODUCTS

ARMY NATIONAL GUARD

INFORMATION SYSTEMS DIVISION

(NGB-AIS)

1 April 2006

Version 1.0

Document Control Number (DCN): STD-CM-006 v1.0

Prepared by:

National Guard Bureau

ATTN: NGB-AIS-CM

111 South George Mason Drive

Arlington, VA 22204-1382

APPROVAL

Document Name: Automated Information System Cartographic Standard Requirements for Geographic Information System (GIS) Products

Effective Date: 1 April 2006

Version: 1.0

This document is approved for release and implementation:

RICKY D. FREESE

Configuration Manger

DOCUMENT CHANGE HISTORY

DCR# Date Version

# Change Description 1 Apr 06 1.0 Initial Release

CONTENTS

1 INTRODUCTION

1.1 Purpose

1.2 Applicability

1.3 Objectives

2 REQUIREMENTS

2.1 GIS Product Categories

2.2 Map Elements

2.3 Cartographic Standard Requirements

APPENDIX A: Category 1 - Draft products for use by GIS users APPENDIX B: Category 2 - Draft products for customer review APPENDIX C: Category 3 - Products for internal use only APPENDIX D: Category 4 - Products for public display and distribution APPENDIX E: Category 5 - Products for official documents and PowerPoint slideshows 7 APPENDIX F: Category 4 and 5 cartographic example

FIGURE E-1: Mapping Categories and Standard Map Elements Reference Table

STD-CM-006 v1.0 ●1 April 2006 i

1 INTRODUCTION

1.1 Purpose

This standard provides the cartographic requirements for map products produced using Geographic Information System (GIS) technology. This standard will improve the development of environmental documents such as Integrated Natural Resource Program Management Plans, National Environmental Act documents, Integrated Cultural Resource Management Plans, Environmental Assessments, Environmental Impact Statements and Integrated Pest Management Plans.

1.2 Applicability

This standard applies to all GIS users and will be implemented at all GIS Program Offices. For the purposes of this standard, a GIS user is anyone who produces map products using GIS technology.

1.3 Objectives

The objective of this standard is to ensure:

a. Consistent map products

b. Common look and feel

c. Reduced data misinterpretation

d. Ability for maps to "Stand Alone"

e. Enhanced Army National Guard credibility

STD-CM-006 v1.0 ●1 April 2006 1

2 REQUIREMENTS

2.1 GIS Product Categories

GIS users create a variety of products that fall within five general categories:

a. Category 1 - Draft products for GIS users

b. Category 2 - Draft products of customer review

c. Category 3 - Products for internal use only

d. Category 4 - Products for public display

e. Category 5 - Products for official documents and Microsoft PowerPoint slideshows

2.2 Map Elements

Each product category requires different map elements which are dependent upon the intended use or purpose of the map product. The number and complexity of map elements increase depending on its intended use. Draft products created by GIS users for quality control purposes require fewer map elements than products for public display and distribution.

2.3 Cartographic Standard Requirements

Appendixes A through E list the cartographic standard requirements for GIS products in the above mentioned categories. The second page of Appendix E includes a quick reference table. Appendix F includes a Cartographic Example.

STD-CM-006 v1.0 ●1 April 2006 2

APPENDIX A

Category 1 - Draft Products for Use by GIS Users

Draft or Quality Control (QC) products are working documents created by GIS users to review for errors and inconsistencies in their work. Products of this type are used to determine accuracy, quality, and the completeness of a work in progress, and are not intended for final use or public display, distribution or inclusion in official documents.

a. Cartographic Design Requirements: Each map must contain a title, author, date, map document location, map document name, and disclaimer, as well as any additional information necessary to check the accuracy, quality, or completeness of the product.

b. Data Administration Requirements: Draft products developed for QC purposes will be reviewed to determine their accuracy, quality, and completeness.

c. Records Administration Requirements:

(1) Documentation: FGDC compliant metadata is required for all data.

(2) Security: Products generated for QC purposes, or that contains sensitive or proprietary information, are not to be displayed in prominent locations or left out on work spaces except while being used during the QC process.

(3) Labeling: All Category 1 products sample disclaimer language:

"DRAFT The information on this map is for planning purposes only. This information is not adequate for legal boundary definition, regulatory interpretation, or parcel-level analysis. The exact boundaries depicted on this map are based on the best available information existing at this time. This map is a “living document”, in that it is intended to change as new data become available and is incorporated into the Enterprise GIS database.”

STD-CM-006 v1.0 ●1 April 2006 3

Appendix B

Category 2, Draft Products for Customer Review

Draft products for customer review are working documents created by GIS users to provide their customers an opportunity to review progress made, and check for errors and inconsistencies. Products of this type are used by the customer to ensure that their needs and expectations are met, and are not intended for public review or distribution at this time.

a. Cartographic Design Requirements: Each map must contain a title, author, date, map document location, map document name, and disclaimer, as well as any additional information necessary to check the accuracy, completeness, or quality of the product, and satisfy the customer’s needs.

b. Data Administration Requirements: Products developed for QC purposes will be reviewed to determine the accuracy, quality, and completeness.

c. Records Administration Requirements:

(1) Documentation: FGDC compliant metadata is required for all data.

(2) Security: Products generated for QC purposes, or that contain sensitive or proprietary information, are not to be displayed in prominent locations or left out on work spaces except while being used during the QC process.

(3) Labeling: All Category 2 products sample disclaimer language:

"DRAFT The information on this map is for planning purposes only. This information is not adequate for legal boundary definition, regulatory interpretation, or parcel-level analysis. The exact boundaries depicted on this map are based on the best available information existing at this time. This map is a “living document”, in that it is intended to change as new data become available and is incorporated into the Enterprise GIS database. No warranty is made by the State/Territory/National Guard Bureau as to the accuracy, reliability, or completeness of these data for individual use or aggregate use with other data.”

STD-CM-006 v1.0 ●1 April 2006 4

APPENDIX C

Category 3, Products for Internal Use Only

Internal use only products are created by GIS users for use by National Guard employees. While these products are not intended for use outside of the National Guard, it is possible that they will be used for purposes other than that for which they were intended. Adhering to this standard will help to guard against the misuse or misinterpretation of GIS products created for internal use only.

a. Cartographic Design Requirements: Each map must contain the following information: title, author, date, map document location, map document name, disclaimer, scale, legend, north arrow, and geographic reference (projection, coordinate information UTM Zone, datum). Other elements that may be necessary to ensure the quality of the final product, and satisfy the customer’s needs, include: a neat line;

standard agency logo; office identification; locator map; data source acknowledgments;

and purpose.

b. Data Administration Requirements: Products developed for QC purposes will be reviewed to determine the accuracy, quality, and completeness.

c. Records Administration Requirements:

(1) Documentation: FGDC compliant metadata is required for all data.

(2) Security: Products generated for In-House use, or that contains sensitive or proprietary information, are not to be displayed in prominent locations or left out on work spaces except while being used in connection with official business.

(3) Labeling: All Category 3 products sample disclaimer language:

"DRAFT The information on this map is for internal Guard planning purposes only. This map is a “living document”, in that it is intended to change as new data become available and is incorporated into the Enterprise GIS database.”

STD-CM-006 v1.0 ●1 April 2006 5

APPENDIX D

Category 4, Products for Public Display and Distribution

Products for public display, distribution, or inclusion into official documents are created by GIS users for uses external to the National Guard and may be published, used within a public document, at public or interagency meetings, professional conferences, etc.

This category must be used for all products designed for public review or dissemination, and copies must be retained for official records. An example of the map template is the last page of this enclosure.

a. Cartographic Design Requirements: Each map must contain the following information: title, author, date, map document location, map document name, disclaimer, scale, legend, north arrow, neat line, standard agency logo, office identification, and geographic reference. Other elements that may be necessary to ensure the quality of the final product, and satisfy the map requirements, include: a locator map; data source acknowledgments; and descriptive text.

b. Data Administration Requirements: Map products that contain sensitive information i.e., Ammo Storage locations, power grids, critical infrastructure, etc. will obtain Installation Commanders Signatures for release.

c. Records Administration Requirements

(1) Documentation: FGDC compliant metadata is required for all data released for public review or distribution. Metadata documentation will be collected and made available for all data displayed on map products released for public review.

(2) Security: Category 4 documents will be made available to the public and will be releasable under the Freedom of Information Act (FOIA).

(3) Labeling: All Category 4 products sample disclaimer language:

“No warranty is made by the State/Territory/National Guard Bureau as to the accuracy, reliability, or completeness of these data for individual use or aggregate use with other data. This map is a “living document”, in that it is intended to change as new data become available and is incorporated into the Enterprise GIS database.”

STD-CM-006 v1.0 ●1 April 2006 6

APPENDIX E

Category 5, Products for Official Documents and PowerPoint Slideshows

Slideshows are becoming the primary way GIS products are distributed to the public, and within the Department of Defense community. These GIS slideshows are often included in conference proceedings or handed out via CD or other digital means. The cartographic requirements for slides are slightly different from those of a hardcopy map.

The space allowed for electronic display and viewing are often more limited than in a hardcopy version. The additional map information that does not fit on to the slide will be inserted into the notes for that slide, at the author’s discretion. This category must be used for all products used for public review or dissemination, and copies must be retained for official records.

a. Cartographic Design Requirements: Each slide that contains a map must contain the following information either in the notes for the slide or on the slide for display: title, author, date, map document location, map document name, disclaimer, scale, legend, north arrow, neat line, standard agency logo, office identification, and geographic reference. Other elements that may be necessary to ensure the quality of the final product, and satisfy the map requirements, include: a locator map; data source acknowledgments; and descriptive text. See Cartographic Example Encl 6.

b. Data Administration Requirements: Slide map products that contain sensitive information i.e., Ammo Storage locations, power grids, critical infrastructure, etc. will obtain Installation Commanders Signatures for release.

c. Records Administration Requirements

(1) Documentation: FGDC compliant metadata is required for all data released for public review or distribution. Metadata documentation will be collected and made available for all data displayed on map products released for public review.

(2) Security: Category 5 documents will be made available to the public and will be releasable under the Freedom of Information Act (FOIA).

(3) Labeling: All Category 5 products sample disclaimer language:

“No warranty is made by the State/Territory/National Guard Bureau as to the accuracy, reliability, or completeness of these data for individual use or aggregate use with other data. This map is a “living document”, in that it is intended to change as new data become available and is incorporated into the Enterprise GIS database.”

STD-CM-006 v1.0 ●1 April 2006 7

FIGURE E-1

Mapping Categories and Standard Map Elements Reference Table

Category 1 Draft Products for Use by GIS Users Category 2 Draft Products for Customer Review Category 3 Products for Internal Use Only Category 4 Products for Public Display and Distribution Category 5 Products for PowerPoint Slide Shows and Distribution

Internal to GIS External to GIS Cat1 Cat 2 Cat 3 Cat 4 Cat 5 Title x x x x x Author X X X X X Date x x x x x Map Document Location X X X X X Map Document Name X X X X X Disclaimer X X X X X Scale X X X Legend X X X North Arrow X X X Neat Line X X Agency Logo X X Office Identification X X

Locator Map * X Data Source X Purpose X

* Locator Map on slides may not be required

STD-CM-006 v1.0 ●1 April 2006 8

APPENDIX F

Cartographic Example for Category 4 and 5

STD-CM-006 v1.0 ●1 April 2006 9