Contractor and Visitor Safety In briefing Revised 06162022 Final.pdf

Rees Training Center Oregon

Contractor and Visitor Briefing on

Security, Safety, Fire Prevention Awareness and Environmental Programs

1. INTRODUCTION: The following identifies security, safety, fire prevention and environmental issues for Rees Training Center Oregon for visitors and contract personnel. It is recommended that this information be incorporated into contractors’ Site Safety Plan as appropriate.

2. RESPONSIBILITIES

A. Security:

(1) Non-Department of Defense (DoD) personnel need to be on the Security Visitor’s list or have a DoD escort.

(2) For purposes of this policy, DoD personnel include soldiers assigned to the post, soldiers attending training on post, civilian (federal and state) personnel employed and assigned to this post. Federal and State employees will be badged to verify ID.

(3) All visitors/contractors to the post will have an Oregon Military Department

(OMD) employee point of contact (POC). Visitors who will be onsite daily for longer than a 30 day period will need to request a visitor I.D. badge coordinated with the

AGI billeting and lodging office.

(4) All visitors/contractors will provide a roster of all contractor personnel working on Rees Training Center Oregon (RTC) to the Adjutant General Installations (AGI)

Training Site Manager for the purpose of accountability and access. This roster will contain

a. Last name

b. First Name

c. Company/organization

d. Project

e. Driver license # and state of issue

f. Expected dates of access.

(see Appendix B)

(5) RTC traffic regulations are enforced and will be followed at all times. Repeat violations may be cause for being prohibited to drive on post, or removal from post.

RTC Safety, Environmental, and Fire Prevention Awareness Program – 15 June 2022

a. Speed limit in administrative area is 20 mph unless otherwise posted

b. Speed limit outside of administrative area is 40 mph unless otherwise posted

c. Pedestrians have the right of way.

d. When passing troops in formation or during physical fitness training, the speed limit is 10 mph, regardless of posting. Pass only when safe to do so.

(6) At no time will talking or texting with a cell phone be allowed while driving on post.

(7) All projects or contracts involving renovation, construction, or demolition are to be coordinated through the RTCAGI Training Site Manager prior to the commencement of the contract or project. This includes a review of the scope of work and the contract.

(8) Driving around or sightseeing is not authorized. Contractors shall drive the most direct route to and from the worksite. All manually opened gates must be closed after opening.

(9) Driving off-road (except as required to perform work) is prohibited.

(10) All vehicles, tools, etc., will be secured and have the keys removed when not in use. The Government will not be held liable for these articles.

(11) Vehicles will not be left running and unattended.

(12) Any thefts will be immediately reported to the AGI Training Site Manager or

AGI Facility Operations Manager in Training Site Manager’s absence.

(13) All activities that require entrance into the parts of the property designated for

Training areas or Weapons Ranges (all access West of E-28 gate) require prior coordination and notification with RTC Range control office.

B. Safety:

(1) Job layout and procedures will be in agreement with Department of Defense

(DoD), Department of the Army, local and State of Oregon regulations, and the U.S.

Army Corps of Engineers (USACE) Safety Manual; American National Standards

Institute (ANSI) Standards, and all provisions in 29 Code of Federal Regulations

(CFR) 1926 (Construction Standards); whichever is most restrictive.

(2) Equipment will be in safe working condition, adequately guarded, and will not be used beyond its rated capacity.

(3) Scaffolding, ladders, etc., will meet the standards of the USACE Safety Manual or

Occupational Safety & Health Administration (OSHA) standards, whichever is most restrictive.

(4) Excavations will be accomplished in accordance with (IAW) the USACE Safety

Manual and OSHA standards; whichever is most restrictive.

(5) Unexploded Ordinance (UXO) is present in the NW section of the property or

ADA area. All entrance and digging in this area has to be coordinated with all regulatory agencies. See AGI Training Site Manager. Discarded Military munitions

(DMM) have been found throughout the property. If you find an object that you do not positively identify or identify as suspected DMM or UXO, STOP. Do not handle object, retreat and keep people from entering into close proximity, and notify immediately to Range Control Officer and AGI Training Site Manager the particulars of situation.

(6) All construction, which creates hazards to vehicle or pedestrian traffic, will be adequately barricaded during daylight hours and marked by lanterns during hours of poor visibility or hours of darkness. The AGI Facility Operations Manager (541-

701-5690) will be notified in advance of any roads to be barricaded.

(7) An excavation permit will be obtained from AGI Facility Operations Manager prior to any digging operations, i.e., foundations, trenches, etc.

(8) Personal Protective Equipment (PPE) will be used at all times IAW 29 CFR 1926

Standards.

(9) Signs delineating special hazards; i.e., hardhat areas, eye protection areas, and hearing protection areas will be conspicuously posted at the expense of the Contractor.

PPE will be provided by the Contractor and worn in all posted areas.

(10)Your operations on the Installation may be inspected by any Safety official from

RTC. If the Safety official notes any safety or health standard violations during their inspection, they will contract the Contract Officer Representative (COR). The COR will notify you of the violations and the corrective action requirements.

(11)Your operations may also be inspected by OSHA. They may issue citations for violations of OSHA regulations.

(12)The Safety Officer at RTC has the authority to stop Contract operations or practices, which could reasonably be expected to result in death or serious physical harm to personnel.

(13)Any job related injury or illness to any Contractor employee must be annotated on your company’s OSHA Form No. 300 (Log of Federal Occupational Injuries and

Illnesses), or equivalent document. Forward a copy to the AGI Facility Operations

Manager monthly, ATTN: Safety Bldg. 5026.

(14)Any property damage you might do to the Installation’s facilities, vehicles, or equipment must be reported immediately by calling the Main gate at (541) 564-5225 or AGI Facility Operations Manager.

(15)Accidents involving Government vehicles. The driver of the vehicle or the first person on scene, if the driver is injured, will take the following actions:

a. Render assistance to any injured personnel.

b. Report the accident immediately by calling the Main Gate/Security at (541) 564-

5225.

c. Report the injury and any assistance required.

d. No attempt shall be made to move any Government vehicle unless representatives from Security and Safety grant authorization.

(16)Accidents involving privately owned vehicles. The driver of the vehicle or the first person on the scene, if the driver is injured, will take the following actions:

a. Render assistance to any injured personnel.

b. Report the accident immediately by calling the Main Gate/Security at (541)564-

5225.

(17)Hot work or Digging Permits: You must check with AGI Facility Operations

Manager, who will contact the Forrest Officer for information on flame permits. Hot

Work Permits are required if you are bringing flame or heat producing devices into controlled areas, or field areas. Digging permits are required prior to any digging operation that will disturb ground at least six inches in depth and can be obtained through the AGI Facility Operations Manager.

(18)Contractors must comply with Federal, State, and OSHA regulations for working in “CONFINED SPACES” RTC no longer has a rescue team and as such will no longer issue permits for such spaces. Entry into Confined Spaces, or Permit Required

Confined Spaces with or without Alternate Entry Methods is entirely the responsibility of the Contractor.

(19)Personnel will only chew tobacco, smoke, eat, drink, etc. in designated areas.

(20)In the event of tornado or severe weather, Building 5020 (formerly Building 2) is a designated and available shelter.

EMERGENCY PROCEDURES

(1) THERE ARE NO MEDICAL FACILTIES ON POST. For any situation requiring Emergency response personnel aid, call the MAIN GATE (541-564-

5225) and notify of your location, provide the nature of the emergency, type of assistance required, any particulars that assist with coordination and direct emergency response personnel.

(2) For self-evacuation, non-immediate life threatening injuries, and all accidents, report to the AGI Facility Operations Manager or COR as soon as practical.

(3) Any accident, near-miss, or incident will be reported to the COR and/or AGI

Facility Operations Manager.

(4) If there is an emergency on post, Security will notify the supervisor (name and number provided to them) of action you need to take (i.e. evacuate, shelter in place, etc.). Contractors should maintain a map of RTC in the event they need to exit through a different route than normal. The supervisors are responsible for accounting for their employees and notifying the Main Gate that all personnel are accounted for.

(5)The local radio stations for the Emergency Alert System (EAS) are listed below.

KOHU-AM (1360-AM) Hermiston KQFM-FM (93.7-FM) Hermiston

KTIX AM (1240-AM) Pendleton KWHT-FM (103.5 FM) Pendleton

C. Fire Prevention:

(1) Stoves, forced air heaters, and other warming devices will not be installed or placed in operation until such units have been approved by the Forest Officer. Hot

Work Permits, available from the AGI Wildland Fire Department (Building 5020) are required for these devices.

(2) Welding and cutting operations will require a Hot Work Permit. The permits will be initiated by the COR well in advance of any planned welding or cutting operations.

Any flame producing device requires a Hot Work Permit. A fire extinguisher will be readily available during any operation. The Hot Work Permit Standard Operating procedure (SOP) requires daily Hot Work Permits be submitted, unless otherwise arranged through the COR.

(3) Smoking is restricted to authorized smoking areas on post. For remote areas, a designated area may be utilized providing measures are taken to reduce fire danger.

(4) “Strike Any Where” matches are prohibited on RTC.

(5) All paints, rags, thinners, etc. that are used on the job will be stored IAW 29 CFR

1910.1200. Empty aerosol paint cans are declared hazardous waste and will be disposed of properly at Contractors’ expense.

(6) Working supplies, machines, equipment, and vehicles will not be stored or parked within 20 feet of any buildings or structures.

(7) Equipment or temporary structures will not be placed in traffic lanes where they could obstruct fire exits, fire lanes, post indicator valves, vale hoses, or other firefighting equipment.

(8) A 15 foot clearance will be maintained around all fire hydrants and fire protection systems.

(9) Gasoline powered units will be refueled at least 50 feet from any structure and will be equipped with an appropriate fire extinguisher having a minimum rating of 10-BC.

All units will be shut off before refueling operations can commence.

(10) Safety containers will be used for the storage of gasoline and other flammable liquids. The maximum size safety container allowable is a five-gallon capacity.

Safety containers must have an automatic spring-loaded cover to minimize evaporation and the likelihood of accidental spillage. Prior to usage the containers will be vented.

REPORTING FIRES

(1) For all fires, call 541-564-5225 (Main Gate).

(2) The caller must identify himself/herself, give the guard the building number or the work site location, and give any other information that is pertinent to the fire.

Do not hang up the phone until the guard has all of this information. If safe to do so, remain near the area to direct fire personnel to the fire and to direct unauthorized personnel out of the area.

D. Environmental:

(1) Hunting or harming of wildlife is prohibited on post.

(2) Dangerous animals’ on post may include: cougars, coyotes, scorpions, rattle snakes, badgers, Black Widow spiders, and Deer mice.

(3) Hantavirus: Hantavirus infected mice were found in less than 7% of mice sampled at RTC in 2016. Follow Center for Disease Control and Oregon OSHA recommendations anytime mice (alive or dead), mice feces or urine is found. Notify

AGI Facility Operations Manager and do not disturb area, i.e. sweeping or vacuuming, causing contaminates to become air borne. Area must be decontaminated by approved methods prior to use or occupation. Use of proper PPE is required for any work or inspection that is done in areas that likely have mice contamination.

(4) Notify the Main Gate/Security (541-564-5225) if an injured or dead animal is found.

(5) Do not remove any object of archeological or paleontological nature. Immediately report such items to your escort, the BRAC Transition Coordinator, or the AGI

Facility Operations Manager. This includes such items as ancient ruins, sites, buildings, artifacts, fossils, or other items of antiquity, which may be classified and protected by law.

(6) Hazardous Chemicals. If you are bringing any hazardous chemicals or material on post as defined in 29 CFR 1910.1200 (Hazardous Communication Standard), you must have the Safety Data Sheets (SDS) for the material. A chemical inventory and accompany of the SDS must be provided to the Environmental Officer, Building 5026.

You must also be prepared to share your SDSs with adjacent work sites in accordance with the Community Right-to-Know. Your personnel must know how to utilize the chemicals safely and what to do in an emergency situation. You must also be prepared to clean up any hazardous chemical spills and dispose of any hazardous waste you create in accordance with State and Federal environmental policies. All hazardous waste generated from any circumstances being prepared for shipment off post must be coordinated with the RTC Environmental Officer (Building 5026) prior to shipment.

If you have an “SPILL” of hazardous chemicals you must notify the Environmental

Officer in Building 5026.

(7) Contractors must notify the AGI Facility Operations Manager and the

Environmental Officer prior to bringing any radioactive items or sources on the

Installation.

(8) All hazardous waste will be disposed of IAW 40 CFR. Waste created by the

Contractor is the Contractor’s responsibility for storage and disposal.

APPENDIX A

CONTACTS

MAIN GATE

RAMS SECURITY

541-564-5225

541-701-8411 (after hours/roving)

RTC TRAINING SITE MANAGER

Keith Ellis

Bldg. 5026

541-701-5573 Cell

971-355-7536 Office

RTC FACILITY OPERATIONS MANAGER

Jeffrey Loa

Bldg. 5026

541-701-5690

NATIONAL GUARD/RANGE ACCESS

1LT Donovan

Bldg. 5026

971-355-7542 or 971-355-7505

BRAC TRANSITION COORDINATOR

Michele Lanigan

Bldg. 5026

541-561-7092

FOREST OFFICER/FIRE SUPERVISOR

Joseph Winckler

Bldg. 5020

971-320-0545 Cell

971-355- 7554 Office

APPENDIX B

VISITOR/CONTRACTOR ROSTER EXAMPLE

Visitor's Name

ID Type ID Number Installation

POC

Company/

Org

Date of Visit

Last Name

First Name

From To Frequency

Doe John CAC see CAC M. Lanigan DEQ 8/8/16 8/11/16 Daily

Doe Jane OR 123456 A. Fruitt Jane's Janitorial 6/1/16 12/31/16 Occasion

Doe Jim Passport see passport K. Ellis Personal 8/4/16 12/31/16 Occasion