STAZ_Mail-Dowl_BPM3384_Hydro_EngSrvcs_-Negs_clarification.pdf
PDF 227 KB Posted
- Attached to
- Master Agreement AZ|CTR057594
- Contract number
- CTR057594
- Issued by
- Arizona
About this file
This document is an email chain between Elizabeth Burgard from the Arizona Game and Fish Department and Rudolf Ing from DOWL, a professional engineering firm, regarding price negotiations for Solicitation BPM003384 for Hydrological Engineering Services. The correspondence involves detailed discussions about rate sheet revisions and contract pricing for various professional service roles.
The negotiation centers on adjusting hourly rates for different professional positions, with the Arizona Game and Fish Department seeking rates that align with industry benchmarks. Key points include DOWL's proposed rate of $145/hour for a Senior Construction Technician (up from $126.65), which the procurement supervisor noted was still above the benchmark. The department requested DOWL reconsider their fee schedules to ensure fairness, with the potential to terminate negotiations if satisfactory terms cannot be reached. The final deadline for submitting a revised rate sheet was set for 4:30 p.m. on Wednesday, August 18th, with the goal of establishing a contract that is equitable for both the state and the engineering firm.
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8/16/2021 State of Arizona Mail - RE: [EXT] Re: Dowl HKM Rate Sheet Revision 01: Solicitation BPM003384 Hydrological Engineering Services -Pri… https://mail.google.com/mail/u/0?ik=0fa87e1f2a&view=pt&search=all&permthid=thread-f%3A1708039404035652042%7Cmsg-f%3A170828302548145… 1/5
Elizabeth Burgard <eburgard@azgfd.gov>
RE: [EXT] Re: Dowl HKM Rate Sheet Revision 01: Solicitation BPM003384 Hydrological Engineering Services -Price Negotiations
1 message
Rudolf Ing <RIng@dowl.com> Mon, Aug 16, 2021 at 1:27 PM To: Elizabeth Burgard <EBURGARD@azgfd.gov>
OK! Sorry for wasting your time on that!
Attached is the updated excel spreadsheet and signed PDF.
Thanks Elizabeth.
Rudy
Rudolf Ing, PE, LEED AP
Senior Civil Engineer
DOWL
(480) 753-0800 | office
(206) 946-8123 | direct
(206) 920-2182 | cell dowl.com
From: Elizabeth Burgard <EBURGARD@azgfd.gov>
Sent: Monday, August 16, 2021 12:58 PM
To: Rudolf Ing <RIng@dowl.com>
Subject: Re: [EXT] Re: Dowl HKM Rate Sheet Revision 01: Solicitation BPM003384 Hydrological Engineering Services -Price Negotiations
Dear Mr. Ing;
The original offer your firm submitted on 06/21/2021 of $126.65 was considered to be above the benchmark so the $145/hour rate would also be considered above the benchmark.
Sincerely;
ELIZABETH BURGARD I PROCUREMENT SUPERVISOR
ARIZONA GAME AND FISH DEPARTMENT
OFFICE: 623.236.7459, FAX: 623.236.7327, CELL: 480.617.3962
EMAIL: eburgard@azgfd.gov
5000 West Carefree Highway, Phoenix, AZ 85086
Join our new Conservation Membership program and ensure a wildlife legacy for the future.
http://www.dowl.com/ mailto:EBURGARD@azgfd.gov mailto:RIng@dowl.com mailto:eburgard@azgfd.gov https://www.google.com/maps/search/5000+West+Carefree+Highway,+Phoenix,+AZ+85086?entry=gmail&source=g https://www.azwildlifehero.com/support-us/become-a-member
8/16/2021 State of Arizona Mail - RE: [EXT] Re: Dowl HKM Rate Sheet Revision 01: Solicitation BPM003384 Hydrological Engineering Services -Pri… https://mail.google.com/mail/u/0?ik=0fa87e1f2a&view=pt&search=all&permthid=thread-f%3A1708039404035652042%7Cmsg-f%3A170828302548145… 2/5
On Mon, Aug 16, 2021 at 12:53 PM Rudolf Ing <RIng@dowl.com> wrote:
Elizabeth, The $145/hour rate is the recommendation from the practice area leader I had review the rates. Since you previously indicated above benchmark on the rates – are you able to tell me on this change if it is “above benchmark” or “within band”?
Also – can you comment on the other rate reductions? Are they now “within band”?
Thanks
From: Elizabeth Burgard <EBURGARD@azgfd.gov>
Sent: Monday, August 16, 2021 12:38 PM
Subject: Re: [EXT] Re: Dowl HKM Rate Sheet Revision 01: Solicitation BPM003384 Hydrological Engineering Services -Price Negotiations
Yes it will need to be signed. However, it is still showing an increase for the Senior Construction Technician from $126.65 to $145 when compared to the prices your firm submitted on 06/21/2021. Is the increased rate of $145.00 for this position your firm's current offer?
ARIZONA GAME AND FISH DEPARTMENT
OFFICE: 623.236.7459, FAX: 623.236.7327, CELL: 480.617.3962
EMAIL: eburgard@azgfd.gov mailto:RIng@dowl.com mailto:EBURGARD@azgfd.gov mailto:RIng@dowl.com mailto:eburgard@azgfd.gov https://www.google.com/maps/search/5000+West+Carefree+Highway,+Phoenix,+AZ+85086?entry=gmail&source=g
8/16/2021 State of Arizona Mail - RE: [EXT] Re: Dowl HKM Rate Sheet Revision 01: Solicitation BPM003384 Hydrological Engineering Services -Pri… https://mail.google.com/mail/u/0?ik=0fa87e1f2a&view=pt&search=all&permthid=thread-f%3A1708039404035652042%7Cmsg-f%3A170828302548145… 3/5
On Mon, Aug 16, 2021 at 10:27 AM Rudolf Ing <RIng@dowl.com> wrote:
Elizabeth, My apologies. The Landscape Designer and Mark-up for subs was to remain. The Principal Hydrologist and Hydro Tech were not on our bill rate sheet on our last contract, and the internal numbers presented after review were not competitive – so yes I would like these taken off.
Do you need this latest spreadsheet signed?
Sent: Monday, August 16, 2021 10:13 AM
Subject: [EXT] Re: Dowl HKM Rate Sheet Revision 01: Solicitation BPM003384 Hydrological Engineering Services -Price Negotiations
WARNING:
External Sender - use caution when clicking links and opening attachments.
Was it intentional to leave off Landscape Designer, Principal Hydrologist, Hydro Tech, and the Mark Up for Sub- Consultants and to increase the Senior Construction Technician from $126.65 to $145
Sincerely;
ELIZABETH BURGARD I PROCUREMENT SUPERVISOR
ARIZONA GAME AND FISH DEPARTMENT
OFFICE: 623.236.7459, FAX: 623.236.7327, CELL: 480.617.3962
EMAIL: eburgard@azgfd.gov mailto:EBURGARD@azgfd.gov mailto:RIng@dowl.com mailto:eburgard@azgfd.gov https://www.google.com/maps/search/5000+West+Carefree+Highway,+Phoenix,+AZ+85086?entry=gmail&source=g
8/16/2021 State of Arizona Mail - RE: [EXT] Re: Dowl HKM Rate Sheet Revision 01: Solicitation BPM003384 Hydrological Engineering Services -Pri… https://mail.google.com/mail/u/0?ik=0fa87e1f2a&view=pt&search=all&permthid=thread-f%3A1708039404035652042%7Cmsg-f%3A170828302548145… 4/5
Senior Construction Technician
On Fri, Aug 13, 2021 at 8:55 PM Rudolf Ing <RIng@dowl.com> wrote:
Elizabeth
Attached is the updated proposed DOWL Rate Sheet for the BPM003384 contract. The email notes that the document should be “signed”. I am not sure how to do that in Excel, or if you wanted a printed copy with wet signature. I am attaching a PDF copy with digital signature. Let me know if this needs correction.
I am hopeful the revised rates are satisfactory. We have enjoyed our work with AZGFD and look forward to continued success on future projects.
Sent: Tuesday, August 10, 2021 4:19 PM
Subject: [EXT] Dowl HKM: Solicitation BPM003384 Hydrological Engineering Services -Price Negotiations
WARNING:
External Sender - use caution when clicking links and opening attachments.
Dear Mr. Rudolph;
The Department wishes to obtain fee schedules close to industry standards to have a contract that is both fair to the State and your organization. We ask that you consider the competitive nature of this process and recalculate both the self-performed and subcontracted work.
Some of your organization’s submitted fee schedules were over the benchmarks set. The positions of concern are highlighted on the attached spreadsheet.
Please look at your submitted fee schedules and see what you can do to make this a good deal for both the State and your organization.
Please be advised that the Department is not able to negotiate a satisfactory contract with your firm, on compensation and on other contract terms the Department determines to be fair and reasonable to the state, the negotiations shall be formally terminated. The Department shall then undertake negotiations with the next most qualified person or firm on the list in sequence until a determination is reached. Once negotiations are formally terminated and negotiations commence with another person or firm on the list, the Department is not allowed to recommence negotiations with your firm.
Attached is an Excel spreadsheet with Department descriptions for services normally provided by engineering firms. Note these descriptions may not match those you provided in your original fee schedule submitted in June. Please review them carefully and provide a firm fixed fee for the services described. There were a few categories added that may not have been on your original fee schedule. If you perform these services in-house please provide a fee rate for these added categories.
If you listed specific subcontractor fees then you will not be allowed to charge a markup. All submitted fees should be for in-house services and for set subcontractor fees. You may choose at this time to remove subcontractor pricing from your submission and subcontractor fees would then be charged at their rates plus the listed markup.
mailto:EBURGARD@azgfd.gov mailto:eburgard@azgfd.gov
8/16/2021 State of Arizona Mail - RE: [EXT] Re: Dowl HKM Rate Sheet Revision 01: Solicitation BPM003384 Hydrological Engineering Services -Pri… https://mail.google.com/mail/u/0?ik=0fa87e1f2a&view=pt&search=all&permthid=thread-f%3A1708039404035652042%7Cmsg-f%3A170828302548145… 5/5
Please email the fee schedule completed and signed to Elizabeth Burgard at:
eburgard@azgfd.gov
Please include the solicitation number BPM003384 and your organization’s name on the subject line of your email. The revised fee schedule is due to me by 4:30 p.m. Wednesday August 18th.
If you are not changing any fees please submit the new spreadsheet with your previously proposed fees.
Please contact me if you have any questions.
ARIZONA GAME AND FISH DEPARTMENT
OFFICE: 623.236.7459, FAX: 623.236.7327, CELL: 480.617.3962
EMAIL: eburgard@azgfd.gov
2 attachments
DOWL Negotiations Sheet DOWL Response 8-16-21 rev1.xlsx
22K
DOWL Negotiations Sheet DOWL Response 8-16-21 rev1.pdf
242K mailto:eburgard@azgfd.gov mailto:eburgard@azgfd.gov https://www.google.com/maps/search/5000+West+Carefree+Highway,+Phoenix,+AZ+85086?entry=gmail&source=g https://www.azwildlifehero.com/support-us/become-a-member https://mail.google.com/mail/u/0?ui=2&ik=0fa87e1f2a&view=att&th=17b50a5c5da6d8ee&attid=0.1&disp=attd&safe=1&zw https://mail.google.com/mail/u/0?ui=2&ik=0fa87e1f2a&view=att&th=17b50a5c5da6d8ee&attid=0.2&disp=attd&safe=1&zw
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