ST0194_1.PDF
PDF 175 KB Posted
- Attached to
- Master Agreement AZ|CTR057594
- Contract number
- CTR057594
- Issued by
- Arizona
About this file
This document is an email exchange between Elizabeth Burgard, Procurement Supervisor for the Arizona Game and Fish Department, and Rudolf Ing from DOWL HKM, regarding price negotiations for Solicitation BPM003384 for Hydrological Engineering Services. The communication involves contract rate sheet revisions and involves the State of Arizona as the contracting entity and DOWL as the service provider.
The negotiation centers on adjusting fee schedules to align with industry standards, with the state seeking fair compensation rates. The discussion involves specific labor categories and their corresponding rates, including potential removal of certain positions like Principal Hydrologist and Hydro Tech from the rate sheet. The state requires DOWL to submit a revised fee schedule by August 18th, with explicit instructions about in-house service fees and subcontractor markup. The procurement process includes provisions that if satisfactory contract terms cannot be negotiated, the state reserves the right to terminate discussions and move to the next qualified firm on their list.
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8/16/2021 State of Arizona Mail - RE: [EXT] Re: Dowl HKM Rate Sheet Revision 01: Solicitation BPM003384 Hydrological Engineering Services -Pri… https://mail.google.com/mail/u/0?ik=0fa87e1f2a&view=pt&search=all&permthid=thread-f%3A1708039404035652042%7Cmsg-f%3A170827172084588… 1/3
Elizabeth Burgard <eburgard@azgfd.gov>
RE: [EXT] Re: Dowl HKM Rate Sheet Revision 01: Solicitation BPM003384 Hydrological Engineering Services -Price Negotiations
1 message
Rudolf Ing <RIng@dowl.com> Mon, Aug 16, 2021 at 10:27 AM To: Elizabeth Burgard <EBURGARD@azgfd.gov>
Elizabeth, My apologies. The Landscape Designer and Mark-up for subs was to remain. The Principal Hydrologist and Hydro Tech were not on our bill rate sheet on our last contract, and the internal numbers presented after review were not competitive – so yes I would like these taken off.
Do you need this latest spreadsheet signed?
Thanks
Rudy
Rudolf Ing, PE, LEED AP
Senior Civil Engineer
DOWL
(480) 753-0800 | office
(206) 946-8123 | direct
(206) 920-2182 | cell dowl.com
From: Elizabeth Burgard <EBURGARD@azgfd.gov>
Sent: Monday, August 16, 2021 10:13 AM
To: Rudolf Ing <RIng@dowl.com>
Subject: [EXT] Re: Dowl HKM Rate Sheet Revision 01: Solicitation BPM003384 Hydrological Engineering Services -Price Negotiations
WARNING:
External Sender - use caution when clicking links and opening attachments.
Dear Mr. Ing;
Was it intentional to leave off Landscape Designer, Principal Hydrologist, Hydro Tech, and the Mark Up for Sub- Consultants and to increase the Senior Construction Technician from $126.65 to $145
Sincerely;
ELIZABETH BURGARD I PROCUREMENT SUPERVISOR
ARIZONA GAME AND FISH DEPARTMENT
OFFICE: 623.236.7459, FAX: 623.236.7327, CELL: 480.617.3962
EMAIL: eburgard@azgfd.gov
5000 West Carefree Highway, Phoenix, AZ 85086
Join our new Conservation Membership program and ensure a wildlife legacy for the future.
http://www.dowl.com/ mailto:EBURGARD@azgfd.gov mailto:RIng@dowl.com mailto:eburgard@azgfd.gov https://www.google.com/maps/search/5000+West+Carefree+Highway,+Phoenix,+AZ+85086?entry=gmail&source=g https://www.azwildlifehero.com/support-us/become-a-member
8/16/2021 State of Arizona Mail - RE: [EXT] Re: Dowl HKM Rate Sheet Revision 01: Solicitation BPM003384 Hydrological Engineering Services -Pri… https://mail.google.com/mail/u/0?ik=0fa87e1f2a&view=pt&search=all&permthid=thread-f%3A1708039404035652042%7Cmsg-f%3A170827172084588… 2/3
Senior Construction Technician
On Fri, Aug 13, 2021 at 8:55 PM Rudolf Ing <RIng@dowl.com> wrote:
Elizabeth
Attached is the updated proposed DOWL Rate Sheet for the BPM003384 contract. The email notes that the document should be “signed”.
I am not sure how to do that in Excel, or if you wanted a printed copy with wet signature. I am attaching a PDF copy with digital signature.
Let me know if this needs correction.
I am hopeful the revised rates are satisfactory. We have enjoyed our work with AZGFD and look forward to continued success on future projects.
Thanks
Rudy
Rudolf Ing, PE, LEED AP
Senior Civil Engineer
DOWL
(480) 753-0800 | office
(206) 946-8123 | direct
(206) 920-2182 | cell dowl.com
From: Elizabeth Burgard <EBURGARD@azgfd.gov>
Sent: Tuesday, August 10, 2021 4:19 PM
To: Rudolf Ing <RIng@dowl.com>
Subject: [EXT] Dowl HKM: Solicitation BPM003384 Hydrological Engineering Services -Price Negotiations
WARNING:
External Sender - use caution when clicking links and opening attachments.
Dear Mr. Rudolph;
The Department wishes to obtain fee schedules close to industry standards to have a contract that is both fair to the State and your organization. We ask that you consider the competitive nature of this process and recalculate both the self-performed and subcontracted work.
Some of your organization’s submitted fee schedules were over the benchmarks set. The positions of concern are highlighted on the attached spreadsheet.
Please look at your submitted fee schedules and see what you can do to make this a good deal for both the State and your organization.
Please be advised that the Department is not able to negotiate a satisfactory contract with your firm, on compensation and on other contract terms the Department determines to be fair and reasonable to the state, the negotiations shall be formally terminated. The Department shall then undertake negotiations with the next most qualified person or firm on the list in sequence until a determination is reached. Once negotiations are formally terminated and negotiations commence with another person or firm on the list, the Department is not allowed to recommence negotiations with your firm.
Attached is an Excel spreadsheet with Department descriptions for services normally provided by engineering firms. Note these descriptions may not match those you provided in your original fee schedule submitted in June. Please review them carefully and provide a firm fixed fee for the services described. There were a few categories added that may not have been on your original fee schedule. If you perform these services in-house please provide a fee rate for these added categories.
mailto:RIng@dowl.com http://www.dowl.com/ mailto:EBURGARD@azgfd.gov mailto:RIng@dowl.com
8/16/2021 State of Arizona Mail - RE: [EXT] Re: Dowl HKM Rate Sheet Revision 01: Solicitation BPM003384 Hydrological Engineering Services -Pri… https://mail.google.com/mail/u/0?ik=0fa87e1f2a&view=pt&search=all&permthid=thread-f%3A1708039404035652042%7Cmsg-f%3A170827172084588… 3/3
If you listed specific subcontractor fees then you will not be allowed to charge a markup. All submitted fees should be for in-house services and for set subcontractor fees. You may choose at this time to remove subcontractor pricing from your submission and subcontractor fees would then be charged at their rates plus the listed markup.
Please email the fee schedule completed and signed to Elizabeth Burgard at:
eburgard@azgfd.gov
Please include the solicitation number BPM003384 and your organization’s name on the subject line of your email. The revised fee schedule is due to me by 4:30 p.m. Wednesday August 18th.
If you are not changing any fees please submit the new spreadsheet with your previously proposed fees.
Please contact me if you have any questions.
Sincerely;
ELIZABETH BURGARD I PROCUREMENT SUPERVISOR
ARIZONA GAME AND FISH DEPARTMENT
OFFICE: 623.236.7459, FAX: 623.236.7327, CELL: 480.617.3962
EMAIL: eburgard@azgfd.gov
5000 West Carefree Highway, Phoenix, AZ 85086
Join our new Conservation Membership program and ensure a wildlife legacy for the future.
DOWL Negotiations Sheet DOWL Response 8-16-21.xlsx
20K mailto:eburgard@azgfd.gov mailto:eburgard@azgfd.gov https://www.google.com/maps/search/5000+West+Carefree+Highway,+Phoenix,+AZ+85086?entry=gmail&source=g https://www.azwildlifehero.com/support-us/become-a-member https://mail.google.com/mail/u/0?ui=2&ik=0fa87e1f2a&view=att&th=17b500144cdd48f4&attid=0.1&disp=attd&safe=1&zw
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