STAZ_Mail_-_BPM003384_-_Evaluation_Committee_ENGSERVICES-_HYDRO.pdf
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- Attached to
- Master Agreement AZ|CTR057594
- Contract number
- CTR057594
- Issued by
- Arizona
About this file
The document is an email from Elizabeth Burgard, Procurement Supervisor at the Arizona Game and Fish Department, to committee members Danny Rodriguez, Gordon Bleyl, and Nara Sin regarding Request for Proposal (RFP) #BPM003384 for Engineering Services, Hydrology. The email initiates the evaluation process for selecting a contractor to provide hydrology engineering services, with the committee tasked with recommending which offeror(s) should receive the contract award.
The RFP involves evaluating nine proposals using five key criteria: Project Experience (40 points), Overall Experience (20 points), Design Philosophy (15 points), Common Problems (15 points), and Overall Quality of Proposal (10 points). The evaluation team is scheduled to meet via teleconference on May 19th or 20th to review and score the proposals, with each proposal to be assessed against the requirements rather than compared to one another. The solicitation includes a Scope of Work document, and committee members are required to complete a Procurement Disclosure Statement (PDS) form to ensure no conflicts of interest before accessing the proposal documents.
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10/12/21, 11:45 AM State of Arizona Mail - BPM003384 - Evaluation Committee ENGINEERING SERVICES, HYDROLOGY https://mail.google.com/mail/u/0?ik=0fa87e1f2a&view=pt&search=all&permthid=thread-a%3Ar7713987221454853534%7Cmsg-a%3Ar-114501283034… 1/2
Elizabeth Burgard <eburgard@azgfd.gov>
BPM003384 - Evaluation Committee ENGINEERING SERVICES, HYDROLOGY
1 message
Elizabeth Burgard <EBURGARD@azgfd.gov> Mon, May 10, 2021 at 4:40 PM To: Gordon Bleyl <gbleyl@azgfd.gov>, Nara Sin <nsin@azgfd.gov>, Danny Rodriguez <jrodriguez@azgfd.gov>
Dear Danny, Gordon & Nara:
Thank you for agreeing to serve on the evaluation committee for Request For Proposal (RFP) # BPM003384 for Engineering Services, Hydrology.
The purpose of the committee will be to provide a recommendation as to which Offeror(s) should receive a contract award for this particular solicitation.
I have enclosed a document entitled “Guidelines for Evaluation” which is intended to help you prepare for the upcoming committee meeting. This document gives you an idea of the evaluation process we will follow, and also describes the short report that will be used to develop consensus from all committee members to determine who will be awarded the contract. The evaluation worksheet will facilitate the completion of this report.
Committee members in the past have found it helpful to write down their thoughts about each submitted proposal prior to attending the first evaluation committee meeting. Please note that the evaluation criteria we will utilize to evaluate will be:
1.
Project Experience (Maximum 40 Points) 2.
Overall experience. (Maximum 20 Points) 3.
Design Philosophy (Maximum 15 Points) 4.
Common Problems (Maximum 15 Points) 5.
Overall Quality of Proposal (Maximum 10 Points)
Proposals are to be scored against the requirements, not one another. I have attached the solicitation Scope of Work so you can read what was asked to be in the proposals.
Also enclosed you will find a document entitled “BPM003384 - Evaluation SPO Form 120 - Procurement Disclosure Statement” also known as an PDS form. Please read this document carefully, as its contents are of the utmost importance.
If you feel you may have a conflict with its contents, please notify me immediately. Otherwise, please complete the bottom portion, and return the document to me as soon as possible. I will share the Google Drive containing the nine proposals once I have your signed PDS form.
The evaluation team meeting to discuss the proposals will need to be scheduled May 19th or 20th if everyone is available. This meeting will be held via teleconference and likely take 2-3 hours. Please send me your availability on those dates or alternates if neither works with your schedule.
Thank you again for your participation in this process. If I can answer any questions, or provide any additional information, please contact me at
(623) 236-7459xx.
Sincerely;
ELIZABETH
BURGARD I PROCUREMENT SUPERVISOR
ARIZONA GAME AND FISH DEPARTMENT
OFFICE: 623.236.7459, FAX: 623.236.7327
EMAIL: eburgard@azgfd.gov
5000 West Carefree Highway, Phoenix, AZ 85086
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4 attachments
BPM003384 - Evaluation SPO Form 120 - Procurement Disclosure Statement.doc
80K
RFP BPM003384 Hydro Engineering Services Scope of Work.pdf
1074K
Guidelines for Evaluation for Committee Members.pdf
178K
Proposal Score Sheet BPM003384.xlsx mailto:eburgard@azgfd.gov https://www.azwildlifehero.com/support-us/become-a-member https://mail.google.com/mail/u/0?ui=2&ik=0fa87e1f2a&view=att&th=17958a79cd155ed1&attid=0.1&disp=attd&realattid=f_koj8clb01&safe=1&zw https://mail.google.com/mail/u/0?ui=2&ik=0fa87e1f2a&view=att&th=17958a79cd155ed1&attid=0.2&disp=attd&realattid=f_koj8lkgs2&safe=1&zw https://mail.google.com/mail/u/0?ui=2&ik=0fa87e1f2a&view=att&th=17958a79cd155ed1&attid=0.3&disp=attd&realattid=f_koj8ppts3&safe=1&zw https://mail.google.com/mail/u/0?ui=2&ik=0fa87e1f2a&view=att&th=17958a79cd155ed1&attid=0.4&disp=attd&realattid=f_koj8xar63&safe=1&zw
10/12/21, 11:45 AM State of Arizona Mail - BPM003384 - Evaluation Committee ENGINEERING SERVICES, HYDROLOGY https://mail.google.com/mail/u/0?ik=0fa87e1f2a&view=pt&search=all&permthid=thread-a%3Ar7713987221454853534%7Cmsg-a%3Ar-114501283034… 2/2
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