Statment of Work Brush-Clearing FY26.pdf

Statement of Work

Brush Clearing – Base Camp Victory & GJAFRC

1. Overview

This Proposal is submitted by WV Army National Guard (“Client”)

Grounds maintenance projects consisting of cutting and clearing vegetation, and the sequential cleanup of vegetation.

2. Proposed Scope of Services

Labor, equipment, and materials needed to mow, string trim, and brush-hog area at Base Camp Victory located at the southern region of the Summit Bechtel Reserve in Fayette County, WV, Garden Ground RD, Gate G4. (37°53'25.2"N 81°06'40.2"W) and the Glen Jean Armed Forces Reserve Center East Lot located at 409 Wood Mountain Road, Glen Jean, WV 25846 (37°55'49.76"N 81° 9'51.25"W). Equipment will be needed to clear the wood line area in and around openings and roads of smaller brush and overgrowth. Other responsibilities will include the cutting of grass, the cutting and chipping of deadfalls and smaller brush. Gravel pad areas will need to be treated with chemical weed and grass killer to prevent the growth of new vegetation. The disposal of any trash that may be collected is also required. If the property is damaged while completing the work, the property will need to be repaired prior to completion.

3. Timeline for mowing and clearing project.

Estimated June 22, 2026 – June 26, 2026

4. Acreage to be covered (please see attached maps)

Approximately 30 acres at Base Camp Victory.

Approximately 1.5 acres at the GJAFRC East Lot.

5. Requirements

5.1. Clearing of vegetation will require mowers, rotary cutters, chain saws, and string trimmers. Due to the different terrain multiple modes of clearing/cutting will need to be utilized for the land this SOW is in reference to.

5.1.1. Grass cutting will be required on all gravel pads at Base Camp Victory. Grass and brush clearing will be required near roadway. Grass and Brush will need to be clear 8-10 feet away from roadways and gravel pads. Grass and brush clearing on the hillsides above the gravel pads will be required (depicted on map).

5.1.2. Approximately 1.5 acres of the gravel pads will need to be treated with chemical grass and weed killer (depicted on map).

5.1.2.1. Chemical make up of the chemical grass and weed killer will be Flumioxazin or an aquatic safe glyphosate.

5.1.2.2. Contractor will need a valid pesticide license for the state of West Virginia IAW §19-16A-7, Article 16A West Virginia Pesticide Control Act.

5.1.3. The GJAFRC East lot will require approximately 1.5 acres of grass cutting and brush clearing on the gravel pad and hillside extending to the tree line (depicted on map).

6. Specific Responsibilities of Parties

Contractor will be responsible for the following tasks:

Contractor is responsible for providing all labor, materials, and equipment needed for the above scope of services.

Contractor and all associated subcontractor employees shall provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204‐9, Personal Identity Verification of Contractor Personnel) as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

Contractor and all associated sub‐contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC‐III) and Terrorist Screening Database (Army Directive 2014‐05/AR 190‐13), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative); or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations.

7. Deliverables

Completion of cutting, clearing and applying chemical grass and weed killer as described in section 5 of this document.

Project completion must be conducted within 8 days of start.

8. Equipment and Materials

Contractor, at Contractor’s expense, will provide all equipment, tools, supplies, and materials necessary to perform the services outlined in this Proposal.

9. Expenses

Contractor will be responsible for all expenses and license required for the performance of the services outlined in this Proposal.

10. Limited Liability

Pricing reflects the allocation of risk and limitation of liability as follows:

Contractor’s total liability to Client for damages, costs, and expenses will not exceed the compensation received by Contractor for the services performed under this Proposal. However, Contractor will remain liable for any bodily injury or personal property damage resulting from grossly negligent or willful actions of Contractor, or Contractor’s employees or agents while on Client’s premises to the extent such actions or omissions were not caused by Client. Neither party to this agreement will be liable for the other’s lost profits or special incidental or consequential damages even if the party has been advised by the other party of the possibility of such damages.

11. Additional Comments

A site visit can be scheduled at Contractors request. Contractor can start work no earlier than TBD June 2026.