Statement_of_Work_WTP_BLDG_82_SCADA.pdf

Supervisory Control and Data Acquisition (SCADA)

U.S. DEPARTMENT OF INTERIOR

BURUEA OF INDIAN AFFAIRS

Crow Agency

DIVISION 1 – GENERAL REQUIREMENTS SECTION 1A – GENERAL

REQUIREMENTS

1A.1 Summary of Work. The Contractor is required to furnish all labor, materials, services, equipment, tools and insurance to perform installation, and programming of a Supervisory Control and Data Acquisition (SCADA) system into the current operating program of BIA Water Treatment Plant located at 82 Hotska Street Crow Agency, MT 59022.

Scope of Work. These specifications cover the requirements for all work associated with Supervisory Control and Data Acquisition (SCADA) programming and reporting directives to meet Montana Department of Environmental Quality (DEQ) water quality standards and regulations, and the Safe Drinking Water Act (SDWA) for Bureau of Indian Affairs (BIA) Water Treatment Plant building 82.

Note: Contractor is responsible for identifying the current operating systems in order to implement the proper SCADA program. Contractor is liable for any damages to any program currently in operation.

SECTION 1B – SUPERVISORY CONTROL AND DATA ACQUISITION (SCADA)

SCADA System Requirements:

1. Parameter Monitoring

a. Raw water quality (turbidity, alkalinity, etc.)

b. Treated water quality (chlorine residual, pH, turbidity)

c. Chemical feed rates

d. Flow rates at different stages of treatment

e. Tank levels

f. Pressure levels

2. Alarm Generation

a. Real-time alerts for critical parameter deviations from set points

b. Notification systems for operators and relevant personnel

1. Secure network program (cyber security)

2. Ensure essential personnel are identified and programmed into the SCADA system in order to receive alerts for emergency situations

3. Data Logging and Trend Analysis

a. Continuous recording of data for historical analysis

b. Graphical representation of trends to identify patterns and potential issues

4. Report Generation

a. Daily, weekly, and monthly reports summarizing key operational metrics

b. Compliance reports for regulatory agencies

c. Customizable reports for specific needs

5. Regulatory Compliance

a. Adherence to EPA's Safe Drinking Water Act (SDWA) standards

b. Reporting requirements for NPDES permits

6. Operator Training

a. Provide proper training to operators in order to effectively interpret and respond to SCADA alerts and reports.

b. Contractor will ensure the operators have all required operating manuals and any passwords for access to the program.

7. Contractor Program Support

a. Contractor will provide capability for remote support should the system have any malfunctions for no less than 1 year at no charge to the government.

b. Contractor will provide any required program operation updates for no less than 1 year at no charge to the government.

c. Contractor will not hold proprietary rights to the program should the government wish to seek other options.

Note: Contractor will follow local codes and ensure the SCADA is programmed to meet Montana Department of Environmental Quality (DEQ) water quality standards and regulations.

SECTION 1C – SPECIAL REQUIREMENTS

1C.1 Coordination. All contracts between the contractor and BIA shall be coordinated through the Contracting Officer Reprehensive (COR) and his/her designated representative.

1C.2 Pre-Work Conference. As soon as practical after the award of the contract, the Contracting Officer will set a date for a pre-work conference between the representatives of the Government (ATO, NATCA and PASS will be invited to attend) and the contractor at a location agreed upon by the Contracting Officer and the contractor. The contractor shall attend the conference and shall abide by all agreements reached at the conference regarding:

• Detailed procedures for administration of the project.

• Identity of the COR, authorized representatives of the Government/Contracting

Officer, and the contractor’s superintendent(s).

• Contractor’s telephone number.

• Detailed procedures for submittals.

• Available storage areas for contractor’s materials and equipment.

• Compliance with BIA safety practices, general operating procedures and security regulations.

• Availability of on-site power for use by the contractor as determined by the COR.

• The BIA Pre-Construction and Maintenance Project Safety and Health Checklist, form 3900-8 will be reviewed and filled out during the meeting.

• Contractor shall provide copies of all MSDS for any products and restoration materials to be used.

• In addition to the foregoing, other subjects pertinent to the contract may be discussed.

1C.3 Communication. Contractor will communicate with the COR or his/her designated representative on a daily or weekly basis agreed upon between both parties. Contractor will inform the COR or his/her designated representative on status of contract and any issues related to delays and costs.

1C.4 Working Hours. 8:00am-5:00pm Monday thru Friday. Any other hours need to be discussed and agreed upon 48 hours prior between BIA, the COR or his/her designated representative.

1C.5 Ingress and Egress to Work Area. The COR shall direct all ingress and egress to the work area. Security precautions against unauthorized entrance will be maintained.

1C.6 Security Requirements. The contractor shall coordinate this with the Contracting Officer through the COR. The contractor shall examine the premises and satisfy himself/herself as to the existing conditions under which he/she will be obligated to perform the work included in this contract.

The contractor will provide a list of all personnel, which will be entering the Water Treatment Plant to perform work, to the COR or his/her designated representative.

The contractor shall maintain a logbook documenting entry into and out of the regulated work area. The contractor shall not allow unauthorized personnel access to the site. Authorized personnel include the assigned BIA employees, contractor and his/her workers, Contracting Officer and his/her representatives, the Environmental Monitoring contractor (if needed), representatives of regulatory agencies having jurisdiction over the project (if needed), and fire or medical response personnel in the event of emergency.

1C.7 Property Damage. The contractor shall take all precautions to avoid damage to Government property or equipment. Any damage to Government property or equipment by the contractor shall be repaired by the contractor to its original state or better condition at no additional expense to the Government.

1C.8 Parking of Contractor Vehicles. All personnel will park their vehicles away from the building and all access doors or as authorized by the COR. Materials and tools may be off-loaded at the work site by arrangements with the COR.

1C.9 Storage of Materials. The contractor shall store all materials in a manner to protect them from all elements of the weather. Storage of reasonable quantities of material, supplies and tools on site is permissible providing the COR authorizes the location. The BIA is not responsible for the security of the materials, supplies and tools owned by the contractor.

1C.10 Site Visit. The contractor shall take steps necessary to ascertain the nature of the work and satisfy themselves to the conditions that can affect the work. No subsequent extras will be allowed due to any claim of lack of knowledge for conditions that can be determined by examining the site. Site visits can be arranged by contacting the Facility Manager (Michael Schafer 406-679-0131), at least 24 hours prior to the planned visit.

1C.11 Compliance with Local Codes and Other Codes. The contractor shall comply with local and other codes of standard trade practices adopted by these contract documents. Where the requirements of the specifications and drawings exceed those of the local and adapted codes, the contractor shall comply with the requirements of the specifications and drawings.

1C.12 Fire Protection. The contractor shall have an equivalent of two 20 lb. Class A, B and D fire extinguishers in the work area through the progress of the job.

1C.13 Cleaning. The contractor shall keep the working area in a clean and proper condition.

All rubbish and waste resulting from the execution of the work shall be removed at the end of each day or as directed by the COR. Immediately after unpacking, all packing materials shall be removed from the building and the premises. Upon completion of work and before final inspection, the contractor shall remove his/her working tools, equipment, debris, rubbish and unused materials from the building site. Disposal of rubbish and debris will be offsite and at no additional cost to the BIA or as directed by the COR.

1C.14 Non-interference with Existing Facility Operations. The access to the Water Treatment Plant shall be always kept unobstructed. If any interference with the existing daily operations or access seems to be unavoidable, the contractor shall advise the contracting officer through the COR twenty-four hours before such interference. BIA reserves the right to stop work at any time if the operation of the Water Treatment Plant is jeopardized by the contractor’s work.

1C.15 Other Contracts. The Government may undertake other contracts for additional work at or near the site of the work under this contract. The contractor shall fully cooperate with other contractors and with the Government employees and shall adapt scheduling and performing the work under this contract to accommodate the other work. The contractor shall not commit or permit any act that will interfere with performance of work by any other contractor or by Government employees.

1C.16 Contractor’s Liability. Damage to the existing structure or equipment caused by the contractor shall be immediately reported to the BIA COR without delay. The contractor shall be responsible for repairing or having repaired all damaged areas of the structure or equipment directly caused by contractor related work. All repairs shall be accomplished, without delay, at the contractor’s expense to the satisfaction of the COR.

1C.17 Permits. The contractor shall be responsible for obtaining all city, county, etc. permits, if required, to complete the project, at no additional cost to the Government.

1C.18 Material. All equipment, material, and articles incorporated into the work covered by this contract shall be new and of the most suitable grade for the purpose intended, unless otherwise specifically provided in this contract. References in the specifications to material, articles, or patented processes by trade name, make, or catalog number, shall be regarded as establishing a standard of quality and shall not be construed as limiting competition. The contractor may, at his option, use any equipment, material, article or process that, in the judgment of the COR, is equal to that named in the specifications, unless otherwise specifically provided in this contract.

1C.19 Workmanship. The contract shall be accomplished by workers experienced in each trade in accordance with the highest standards of the various trades involved. The BIA COR must approve all details to assure the professional and complete project, whether stated in the specifications or not. The COR may require, in writing, that the contractor will remove from the work site any employee the COR deems incompetent, careless or otherwise objectionable.

1C.20 Superintendence by the Contractor. At all times during the performance of this contract and until the work is completed and accepted, the contractor shall directly superintend the work on site or assign and have on site a competent superintendent who is satisfactory to the COR and has the authority to act for the contractor.

1C.21 Warranties. The contractor shall guarantee that all work performed under this contract to be free from defects in all materials and workmanship for a period of 12 months from the date of final acceptance by the Government.

1C.22 Material Warranties. Contractor shall provide manufacturer’s warranty on materials and the process for submitting a deficiency claim.

1C.23 Responsibilities. If within the warranty period, such parts or work performed under this contract is found to be defective in materials or workmanship, that portion of work shall be replaced by the contractor immediately without any additional cost to the Government.

SECTION 1D – SUBMITTALS

1D.1 Introduction. Each product required for use in the contract drawings and specifications must meet the actual minimum needs of the Government as demonstrated in the salient characteristics for that product. If a brand name product is used in the drawings or specifications, it should be regarded as a “known acceptable source.” The product used can be identical or equal to the brand name product or known acceptable source in meeting the salient characteristics, but it need not exceed the actual minimum requirements. Any brand name product or known acceptable source mentioned will, however, not be required for use to comply with the specification or drawing unless those documents make it clear that the brand name product is required, and substitution is prohibited.

1D.2 Requirements. Each product that a Contractor wishes to use that is not a known acceptable source must be approved before use, by the Contracting Officer or his/her designee.

To gain approval, the Contractor must submit documents and/or samples that will demonstrate the product clearly will meet the Governments minimum needs and demonstrates appropriate salient characteristics. All submittals must be in writing. The Contracting Officer shall have the right to require submittals from the Contractor where the Contractor makes an unsolicited change proposal.

1D.3 Submittal Review. When submitting before the Notice to Proceed date, the Contractor shall send the submittal package directly to the Contracting Officer. When submitting after contract work has begun, the Contractor shall give submittal packages to the COR, who will forward them promptly to the Contracting Officer. In either case, the submittal will return directly from the Contracting Officer to the contractor, with the Contracting Officer’s approval, approval with comments, or disapproval.

1D.4 Submittal Time Frame. To provide adequate time for document transmission and submittal review, the BIA reserves the right to take [ten days] to complete a review, transmission date to transmission date.

1D.5 Submittals. The contractor shall submit all the following (as required):

1. Detailed Work Plan

2. Emergency Response Plan

3. Safety Program

4. Respiratory Protection Program

5. Certificate of training, accreditation, qualification

6. List of Employees

7. Proof of Insurance

8. MSDS for all chemical products

9. Medical surveillance records

10. Copies of all notifications to federal, state or local regulatory agencies

1D.6 Work Plan. The contractor shall prepare a detailed work plan for SCADA programming and installation. This work plan shall cover all the procedures that the contractor will use to complete the project. This document shall be provided to the BIA before work begins and must include a specification of:

1. The rooms or area designation where work will be performed.

2. Quantities of materials to be removed.

3. Listing of equipment proposed for installation.

4. Personal protective equipment use.

5. Any other standard operating procedures required by law.

All required submittals shall be provided to the COR or his/her designated representative at the following address:

Bureau of Indian Affairs 183 Forestry Lane Crow Agency, Mt. 59022

SECTION 1E – SPECIAL INSTRUCTIONS

1E.1 Contractor Mobilization Requirements. The contractor shall provide all the services, equipment, supplies, materials, and labor required to provide proper SCADA integration into the current program, installation and programming at facility building 82 Water Treatment Plant.

1. All work shall be done under the direct supervision of a licensed contractor with the technical knowledge to properly plan, lay out, and supervise the requested services of providing SCADA integration into the current operating program, installation and programming at building 82.

2. All work shall be conducted by trained individuals following the requirements of Section 1F.2.

3. The contractor shall coordinate and prepare a schedule to be approved by the COR for conducting SCADA integration into the current operating program, installation, and programming operations at the site.

4. The contractor shall hold a pre-work briefing with [bargaining unit]. The briefing will include a description of work to be done. The contractor will schedule and coordinate the meeting through the Facility Manager.

SECTION 1F – WORKERS

1F.1 Worker Safety. All workers will ensure they are equipped with proper PPE. PPE will be determined by the work being conducted. PPE includes use of safety straps while on the roof, safety glasses, face shields, hard hats, and steel toe safety boots. Work zone will be marked and identified to all parties to include Contractor, BIA representatives, and COR or his/her designated representative.

1F.2 Worker Training. Workers shall be familiar with all relevant federal, state and local standards.

1F.3 Work Plan. The contractor shall prepare a detailed work plan for SCADA integration operations as described in Section 1E.3.

1F.4 Waste Disposal. The contractor is responsible for proper packaging, temporary storage, transport, and disposal of all waste generated as the result of this project.