Statement of Work - UPS Battery Replacement.pdf

CONTRACT PROJECT AND PRODUCT SPECIFICATIONS:

Statement of Work

CLIN 001

Labor and Materials to remove, recycle and replace 120 (one hundred twenty) batteries in a Chloride Model MEPEM50D4X4, Serial # B263489 located in USDA Lab Facility Building 20, Room BM43A and 90 (ninety) batteries “each”in two separate UPS’s in the same room of Building 9, both are Eaton Powerware Model 9170’s Serial # EX215 T0026 and EX244T0006. All three UPS’s are located at 1920 Dayton Avenue, Ames, IA 50010.

The USDA Building 20 Combined Lab Facility and Building 9 located in Ames IA, at 1920 Dayton Avenue requires the replacement of all 120 (one hundred twenty) batteries inside a Chloride 50KVA UPS in room BM43A and 90 batteries in “each” of two 18 KVA Powerware 9170 UPS’s. Current conditions: The batteries are at the end of their life following inspection in October 2021 and need to be replaced. The contractor will be responsible for determining a safe method for removal of batteries without creating an acid spill or damaging the UPS.

The work shall be completed by contractors with proof of UPS service and repair training for at least 5 years.

Building 20 Room BM43A - Contractor shall provide batteries that are equal or pre-approved equivalent to the Power-sonic PS-121000 U 12 Volt 100 AH Battery, sealed lead acid rechargeable batteries with a top post through-bolt connection that has 5/16” diameter holes. Dimension – Length = 12.01” x Wide = 6.61” x Height = 8.15” (Height with terminal post = 8.98”). Approximate weight is 68 pounds. Manufacturer date code on all batteries shall be less than or equal to 3 months from time of delivery to USDA site.

Building 9 Room 2011- Contractor shall provide batteries that are equal or pre-approved equivalent to Power Patrol SLA1079 12 V – 7.2 AH batteries, sealed lead acid rechargeable batteries with a 1/4” (F2) terminal connection. Dimension - Length = 5.95” X Width = 2.75” X Height = 3.86”. Approximate weight is 5.85 pounds each.

Contractor shall replace 180 (on hundred and eighty) 12 V - 7.2 AH batteries inside a two separate Powerware 9170 18 KVA UPS’s (90 batteries each. UPS-1 is Model #9170, Serial # EX215T0026 and UPS-2 is Model # 9170, Serial # EX244T0006 both UPS’s are located in Building 9 Room 2011. Each UPS has nine strings of batteries in “hot swappable” boxes of 10 batteries each. Manufacturer date code on all batteries shall be less than or equal to 3 months from time of delivery to USDA site.

Contractor shall provide the following:

o Equipment and labor to unload and transport the 120 new batteries from the

USDA loading dock of the attached Service Building #24, down a freight elevator one story, to the Basement Interstitial Electric Room BM43A where the UPS is located. (Map-Drawing attached) o Equipment and Labor to unload and transport the 180 (one hundred and eighty) new batteries from the loading dock of on-site Service Building 24 and up a freight elevator 1 story to the 2nd floor Room 2011 with the two UPS’s.

o Contractor shall provide labor, tools and equipment to remove the existing batteries and replace with the new batteries.

o Contractor shall provide labor and equipment to load and haul away all of the old batteries to recycle appropriately and provide a manifest/document with the weight of the batteries recycled.

o Contractor shall perform a load test with the existing building load and recertify the UPS function following replacement of the batteries. Contractor shall allow the new batteries to charge for a minimum of 24 hours and perform a load transfer to the UPS with the existing building load for 15 minutes and verify the UPS functions properly. For each UPS.

o Contractor shall provide documentation to the USDA to support the completion of the work and manufacturer’s battery warranty. Contractor shall complete FORM A (ATTACHMENT for each UPS and summit to the USDA to document the completion of the work and provide manufacturer’s battery warranty within 5 days after completion of the work by emailing to COR at email address michael.kuennen@usda.gov in pdf format.

General Requirements:

All work shall be scheduled and completed during normal business hours excluding Government Holidays from 7am to 4:00 pm with the assistance of USDA site Staff for access and proper precautionary measures.

Building 20 requires an approved on-site escort due to the nature of the work in the building. The Contractor will be provided an approved on-site escort to all locations.

USDA shall be notified at least (3) three business days in advance prior to commencing work.

1. Work Restrictions & Conditions:

A. Work shall be confined to Buildings and Rooms described in this scope of work. Unless accompanied by a NCAH/USDA employee, the Contractor, subcontractors, and their employees shall not enter buildings or facilities not specifically part of this project. Reasons included, but are not limited to, disease control and health requirements.

B. No food or drink allowed in the work area.

C. Keep driveways, entrances, walkways, and doorways serving premises clear and available to the Government, employees, visitors and emergency vehicles always. Do not use these areas for parking or storage of materials.

D. The Contractor shall adhere to all Site, APHIS and USDA security policies and procedures including Code of Federal Regulations Requirements, Standard Operating Procedures, Security Directives, Security Procedures, General Orders, Post Orders and any applicable Government Policies and Procedures. Failure to adhere to or violation of any above listed requirements, procedures, directives, orders and/or policies may result in criminal prosecution or contractor representative or contractor employee (violator) removal.

o Equipment and labor to unload and transport the 180 new batteries from the USDA loading dock of the attached Service Building #24, down a freight to the East ground level entrance of Building 9 (No loading dock available at Building 9.) use freight elevator in Building 9 to transport the 180 new batteries one story to the Room 2011 UPS Room.

2. Site Security Access:

A. Access to the facility is controlled by a security fence and visitor/contractor check-in/check-out system. All contractor/subcontractor employees shall sign-in and out at the entrance gate and wear a contractor/visitor identification badge at all times while on the site. The ID badges will be turned at the entrance gate when leaving facility. A current government-issued identification with a picture ID is required for entry.

B. The Contractor shall use only the service roads and access routes approved by the Contracting Officer’s Representative, Michael Kuennen or as designated USDA representative.

C. Additional security requirements may be imposed when the Federal Government raises the Homeland Security Alert Level. Additional directions will be provided if the situation occurs.

D. Failure to comply with access requirements shall be adequate grounds for removal of the contractor/subcontractor employees from the site and barring further site access to individuals.

E. No “tailgating” of USDA employees through secure entrances is allowed.

F. No animals/pets allowed to be brought on the site regardless of whether left in a vehicle in the parking lot or not.

G. Absolutely NO WEAPONS allowed on USDA Site.

3. Work Hours: Regular work hours for the site are 7:00am to 4:00pm, Monday through Friday, excluding Federal Holidays.

4. Work Outside Regular Work Hours: To facilitate completion of service work that would not require an additional full day of activities, extension of time before and after normal working hours will be considered upon a 2-week advance written request from the Contractor.

Quality Control Requirements:

1. COR shall inspect the completed work for approval with the contractor prior to considering the work to be complete.

2. Contractor shall complete and submit Form A final test checklist.

3. Contractor shall submit documents for proof of disposal or recycling with the weight of the batteries.

Temporary Facilities:

1. Utilities: The existing USDA utilities at the site may be used by the Contractor for completion of the contract work at no cost to the Contractor. The Contractor shall be responsible for making and removing any utility connections.

2. Telephones: The Contractor shall equip all his foremen and work leaders with cell phones as necessary to coordinate the work effort. The Government will not provide any phone service to the project.

3. Toilet Facilities: The Contractor can use Public Toilet Facilities within the Building

20. The USDA escort will determine which location is feasible for use.

4. Smoking is only allowed in the outdoor smoking building located at the northwest corner of Building 20. The contractor will need to check in and out at the South Guard Desk of Building 20 to use the smoking location, no propping of doors is allowed.

Regulatory Requirements:

1. The equipment materials, installation, workmanship, and operation shall conform to the most stringent applicable requirements of the most recent editions of the associated publications, in the below section and in the attached specifications unless otherwise noted:

A. National Fire Protection Association (NFPA)

i. NFPA 101 – Safety to Life from Fire in Buildings and

Structures.

ii. NFPA 1 – Uniform Fire Code

iii. NFPA 5000 – Building Construction and Safety Code B. Underwriters Laboratories, Inc. (UL)

i. Appropriate UL Standards C. State and Local Building Codes as adopted by the Authority Having

Jurisdiction (AHJ).

D. The Uniform Federal Accessibility Standards (UFAS) E. Occupational Safety and Health Administration (OSHA) F. Architectural Barriers Act (ABA) G. Equipment Manufacturer Printed Instructions

Lock-out/Tag-out Program:

1. The Contractor and/or subcontractor employees who will be working on the job will apply a lockout/tagout (LOTO) process to control dangerous energy sources. The Contractor/subcontractor shall have a LOTO program established and use Contractor LOTO locks, tags, and procedures.

2. The Contractor/subcontractor shall review their LOTO program with NCAH FEU personnel to coordinate LOTO programs before implementing LOTO.

Special Provisions:

1. The Contractor shall confine all operations to within the work limits of the project and exercise special care to maintain natural surroundings undamaged. All surfaces that have been altered for the installation of the concrete shall be refinished to match original condition by skilled personnel of the trades involved at no additional expense to the Government.

2. Finished surfaces of existing facilities that are affected, marred, scratched, or damaged by the contractor shall be refinished to match original condition.

A. Patching material shall be of the same type, style, and thickness, and shall be finished to match existing adjacent surface construction in color and texture.

B. Patching material, paint color, paint material and paint application methods shall be approved in advance by the Contracting Officer’s Representative.

3. No building structural members shall be cut or altered without prior approval of the Contracting Officer's Representative.

4. Any damage resulting from contractor's operation shall be brought to the attention of the Contracting Officer's Representative immediately.

5. The contractor shall take all necessary and reasonable measures to keep the work site clean of trash and debris. Work areas shall be cleaned immediately as work in that area is completed, and before moving to a new work site. Place all trash and debris in OSHA approved containers, remove, and dispose of trash off site daily.

6. The contractor shall move all materials, and equipment, including ladders and scaffolding from the site at the completion of each day's operation unless otherwise approved by the Contracting Officer's Representative.

END OF SECTION