Statement of Work Trailer 2026.docx

Statement of Work Department Corrections Bureau of Emergency Equipment The Department of Corrections, Bureau of Emergency Equipment, is requesting pricing for three enclosed trailers. The required trailer features and performance requirements are detailed under the specifications section below. Bidders must review and comply with all specifications and provide pricing for all required items included in the solicitation.

Agency Contact Any questions concerning this solicitation should be directed to, Leslie Cherry email address: lcherry@pa.gov.

General Requirements The trailers shall be built for durability, ease of loading, and a premium-quality finish. All components and material shall be designed and constructed for reliable, long-term service under normal operating conditions.

Specifications Below is a detailed breakdown of its key specifications.

Dimensions & Capacity Length: 24 ft (8.5 ft wide models may be 8.5' wide) Width: 8 ft (8.5 ft wide models) Interior Height: 7 ft (up to 7 ft 6 in with certain upgrades) GVWR: ~7,000 lbs (varies by axle configuration) Tongue Weight: 60" tongue with adjustable coupler (25/16" or 5/16" depending on model) Construction & Materials Body: 102" wide body, .080 PolyCor exterior siding Flooring: 3/4" exterior-grade plywood Walls: 3/8" plywood wall liner, 16" O.C. floor crossmembers and wall posts Frame: 2×6 tube steel main rail, outriggers for strength Trim: All-aluminum trim on floor and ceiling Ceiling: White PolyCor ceiling liner Doors & Access Side Door: 32" curbside door with steel stepwell Ramp Door: 48" bonded side door or beavertail ramp door with spring cable assist Escape Door: 48" bonded escape door Windows: 24" x 20" main window to bonded door Axles & Suspension Axle Type: Dexter Rubber TorFlex torsion axles (5,200 lb EZ Lube or 7,000 lb rated) Tires: Trailer-rated radial tires Brakes: 2×7,000 lb Dexter brake axles with torsion spread Wheels: Aluminum wheel upgrade Walls: 3/8" plywood wall liner, 16" O.C. floor crossmembers and wall posts Frame: 2×6 tube steel main rail, outriggers for strength Trim: All-aluminum trim on floor and ceiling Electrical & Lighting Plug: 7-way molded light plug Lights: Complete LED lighting, 2 interior lights Air Conditioning: Roof air with 15,000 BTU heat strip for A/C Clearance Lights: 6 LED clearance lights Special Features Blackout Trim Package (optional) Ramp Door/Beaver Tail Package Aluminum treadplate stoneguard Breakaway kit with battery & charger Chrome hub covers D.O.T. compliant conspicuity tape Color: No specific color required.

Delivery The contractor shall abide by Department of Corrections rules and regulations while on state property. Purchase of three (3) mobile trailers with set ups for the Bureaus Emergency Equipment.

1. Trailer one (1) – Delivered to SCI Greene – 169 Progress Drive, Waynesburg PA 15370

2. Trailer two (2) – Delivered to SCI – Mahanoy.301 Grey Line Drive, Frackville PA 17931

3. Trailer three (3) – Delivered to SCI-Houtzdale. – 209 Institution Drive, Houtzdale PA 16698 Bid Award It shall be understood and agreed that any quantities listed in the solicitation are estimated only and may be increased or decreased in accordance with the actual requirements of the Department of Corrections.

Unless otherwise indicated, the unit price must include all labor, materials, equipment, tools, insurance, delivery fees and all items necessary for the completion of the project. In cases of discrepancies in prices, the unit price will be binding unless the unit price is obviously in error and the extended price is obviously correct, in which case the erroneous unit price will be corrected. All items will be delivered Award will be made based on the lowest grand total price. Please include all costs within the costs of the line items supplied. No additional costs will be allowed.

F.O.B Destination. The awarded supplier is responsible for any shipping or delivery costs.

Bid Results Bids will be opened on the date and time specified in the invitation for bid. Bid tabulations will be posted on the Department of General Services’ eMarketplace, website http://www.emarketplace.state.pa.us/. Tabulations are for information only and do NOT constitute actual award/execution of a contract. The results of the apparent bidders and all bids are under review until final award of the purchase order.

Invoicing Contractors must follow the following invoicing requirements:

· Accurately bill the Commonwealth for actual services rendered on all invoices.

· Submit invoice to appropriate resource account within 10 business days of completed service.

· Comply with Commonwealth / Department of Correction’s practices for supplier payments.

The awarded supplier should submit all invoices, as outlined by the Pennsylvania Office of the Budget, as a PDF file to 69180@pa.gov. The following link will provide more information regarding the Office of the Budget’s invoicing requirements and resources: https://www.budget.pa.gov/Services/ForVendors/Pages/default.aspx Estimated Quantities

a. The quantities contained in the IFB section are estimated only and may increase or decrease depending upon the needs of Department of Corrections (DOC). Ancillary items may be added to this acquisition (purchase order) at the discretion of both parties at a mutually agreed upon price.

b. Payment to the contractor shall be made within approximately 30 business days after invoice receipt at the unit bid price for the quantities supplied.

Requirements All Bids must be submitted electronically through the Department of General Services (DGS) eMarketplace website. The eMarketplace website is located at http://www.emarketplace.state.pa.us. Department of General Services is not responsible for the maintenance of the eMarketplace website.

For questions regarding registration help, send an email to RA-PSC_Supplier_Requests@pa.gov or call (877) 435-7363, choose option 1. For questions regarding bidding help, send an email to srmhelp@pa.gov Award

a. Award will be made to the responsible responsive bidder based on the lowest grand total price.

b. Bidders are required to complete and return the “Reciprocal Limitations Form”, and “Worker Protection Form” electronically attached to the IFB file. Reference see Title 62 Pa C.S. Section 107.