Statement of Work (SOW) Repair Bathrooms at STA Portsmouth and SEC Logistics at Base Portsmouth.docx

STATEMENT OF WORK (SOW)

FOR

Bathroom renovations at USCG Station Portsmouth and USCG Sector Viginia Logistics Building

1.0 GENERAL

1.1 BACKGROUND

This scope of work serves as a comprehensive guide for restoring the floor and wall tiles and grout in two separate bathrooms in two separate buildings to include deep cleaning, repair, and re-sealing to enhance durability and appearance. In the men's restroom in the Sector Virginia Logistics Building, the existing shower will need to be split into two separate showers, effectively doubling the available facilities.

1.2 SCOPE

1.3 OBJECTIVE

A. The work will consist of providing all labor, equipment and material for the restoration of wall and floor tile and grout surfaces in four bathrooms equaling 890 square feet at USCG Station Portsmouth and USCG Sector Virginia Logistics Building. Restore the appearance of tile and grout surfaces, remove stains, dirt, and contaminants, repair any damaged grout or tiles and apply a high-quality sealant to protect surfaces and extend longevity.

B. The project also entails a complete renovation of the men's bathroom shower area at the USCG Sector Virginia Logistics Building. This work includes providing all necessary labor, equipment, and materials to divide the existing single shower into two separate shower stalls. Furthermore, the scope of work includes the construction of a dedicated changing area immediately preceding the shower entrances, providing users with a private space for preparation.

2.1 TASK ONE. Bathroom tile and Grout Restoration and Re-Sealing at Sector Virgina Logistics Building and Station Portsmouth

2.1.1 Conduct a thorough inspection of the tile and grout surfaces to identify areas of damage, staining, and wear.

2.1.2 Clear the work area of furniture, equipment, and other obstacles.

2.1.3 Protect adjacent surfaces and fixtures to prevent damage during the cleaning and restoration process. Tape off electrical outlets and base metals to avoid steam exposure.

2.1.4 Utilize appropriate cleaning solutions and equipment, such as steam cleaners or high-pressure washers, to remove dirt, stains, and contaminants from wall and floor tile and grout surfaces. Clean a total of 890 square feet.

2.1.5 Assess and repair damaged grout, including re-grouting where necessary. Use color match filler for cracked or broken tiles as needed, ensuring a seamless finish.

2.1.6 Select and apply a suitable sealant for the specific type of tile and grout. Ensure even application and proper curing time as per manufacturer recommendations.

2.1.7 Contractors shall dispose of all waste materials in accordance with local, state, and federal regulations.

2.2 TASK TWO. Demolish the existing shower ---USCG Sector Virginia Logistics Building

2.2.1 Turn off the main water supply to the bathroom before beginning any demolition.

2.2.2 Detach the shower head, faucet, and any other fixtures from the wall.

2.2.3 Carefully remove all tiles from the wall and existing shower pan and floor tile. Remove backer board from walls.

2.2.3 Demo hot and cold-water lines. Water lines will be re-routed for new shower heads. Four of the water lines will need to be capped.

2.2.4 Demo shower entrance wall to create two shower entrances into separate stalls.

2.2.5 Remove light in center of shower and exhaust vent .

2.2.5 Remove all demolished materials and debris from the site, ensuring proper disposal according to local regulations.

2.2 TASK THREE. Construct two Showers/ Dressing Stalls---USCG Sector Virginia Logistics Building

2.3.1 The contractor shall furnish all materials, tiles and new fixtures for the two shower stalls.

2.3.2 The contractor will need to submit color choices for tile and grout for new shower stalls.

2.3.1 The Contractor shall carefully plan and lay out the new water line routing, ensuring that it complies with all applicable plumbing codes and provides adequate water pressure to the new showerheads. Contractor will furnish new mixing valve and shower head for both stalls.

2.3.2 The contractor shall plan and lay out the new route for the new shower drains for the two separate shower stalls. Following all applicable plumbing codes. Contractor will need to furnish all material to move the drains to new locations.

2.3.3 A new wall will need to be built to separate the two showers into even spaces. The separation wall is required to be built using waterproof material that provides an acceptable substrate for the installation of new tile, ensuring long-term water resistance and tile adhesion.

2.3.4 Contractor will need to patch hole in ceiling where center light and vent ducting was removed.

2.3.5 The contractor will provide and install two new exhaust vents with lights and tie the exhaust ducting into the existing ducting. The contractor will also be responsible for the electrical wiring of the new exhaust vent and light fixtures.

2.3.6 Contractor will need to install new wall material using waterproof material that provides an acceptable substrate for the installation of new tile, ensuring long-term water resistance and tile adhesion.

2.3.7 The contractor will furnish and install the shower pan according to manufacturer specifications, ensuring it is level and properly anchored. The contractor will also install new floor tile and grout according to the manufacturer’s instructions. A shower curb will be installed to separate the dressing stall from the shower, using waterproof materials that provide an acceptable substrate for the installation of new tile.

2.3.8 Contractor will furnish and install new wall and floor tile and grout for both showers and dressing stalls according to manufacturers instructions.

2.3.9 Seal all wall and floor grout in both showers and dressing stall according to manufacturer’s instructions.

2.3.10 Contractor will need to install shower rod and curtain for the entrance into the dressing stall and into the shower form the dressing stall.

2.3.11 Contractor will need to furnish and install a bench and clothes and towel hooks in the dressing stall.

2.3.12 Remove all materials and debris from the site, ensuring proper disposal according to local regulations.

2.0 KEY PERSONNE

Project Manager

2.1 PROJECT MANAGER

2.1.1 The Project Manager must be available to the QAE via telephone between the hours of 0700 and 1530 EST, Monday through Friday, and must respond to a request for discussion or resolution of technical problems within 24 hours of notification.

3.0 EMPLOYEE IDENTIFICATION

3.0.1 The contractor shall provide a detailed list of all employees to the QAE Representative five (5) days prior to commencing work. The employee list shall contain the employee’s full name, date and place of birth, current address and last four (4) of SSN. The USCG Base Portsmouth Security Office will be given a copy of the employee list, and a pass will be issued for entry. Each contractor provided vehicle, or towed trailer shall show the contractor’s name so that it is clearly visible on the vehicle. A valid state license plate and safety inspection sticker is required. All vehicles operated on government property shall be maintained in a good state of repair.

3.0.2 Contractor employees working on-site at Government facilities must wear a Government issued identification badge. All Contractor employees must identify themselves as Contractors when their status is not readily apparent (in meetings, when answering Government telephones, in e-mail messages, etc.) and display the Government issued badge in plain view above the waist at all times.

3.1 EMPLOYEE CONDUCT

Contractor’s employees must comply with all applicable Government regulations, policies and procedures (e.g., fire, safety, sanitation, environmental protection, security, “off limits” areas, wearing of parts of DHS uniforms, and possession of weapons) when visiting or working at Government facilities. The Contractor must ensure Contractor employees present a professional appearance at all times and that their conduct must not reflect discredit on the United States or the Department of Homeland Security. The Project Manager must ensure Contractor employees understand and abide by Department of Homeland Security established rules, regulations and policies concerning safety and security.

3.2REMOVING EMPLOYEES FOR MISCONDUCT OR SECURITY REASONS

The Government may, at its sole discretion (via the Contracting Officer), direct the Contractor to remove any Contractor employee from DHS facilities for misconduct or security reasons. Removal does not relieve the Contractor of the responsibility to continue providing the services required under the contract. The Contracting Officer will provide the Contractor with a written explanation to support any request to remove an employee.

3.3 SITE VISIT

A site visit is recommended to conduct field verification of any/all quantities and measurements before submitting bids. Interested parties shall make arrangements for a site visit with the QAE.

3.3.1 DESIGNATED CONTRACTING OFFICER’S QA EVALUATOR (QAE) REPRESENTATIVE

Nathan Chappell. 757-483-8792 Nathan.C.Chappell@uscg.mil.

3.3.2 All site visits are to be pre-arranged a minimum of three (03) days in advance. To arrange a site visit, the following information shall be provided to the QAE: Full name, date of birth, and last four of SSN of each person.

3.3.3 CONDITIONS AFFECTING THE WORK

The Offeror should visit the site and take such other steps as may be reasonably necessary to ascertain the nature and location of the work, the general and local conditions which can affect the cost of the work thereof. Failure to do so will not relieve bidders from responsibility for estimating properly the difficulty or cost of successfully performing the work. The government will assume no responsibility for any understanding or misrepresentations concerning conditions made by any of its officers or agents prior to the execution of the contract, unless included in the request for quotes, the specification or related documents. All contractors that require Base access will have to be pre-vetted for entry prior to commencement of work. All work that exceeds a completion time greater than 10 days, may be subject presenting RapidGate as a method of Base entry.

3.4 SECURITY

Coordinate with the CSO Office upon arrival for your scheduled site visit.

Contractor access to classified information is not currently required under this SOW. However, the Government at a later date may require all Contractor personnel to have Secret clearances. Accordingly, all Contractor employees provided for this requirement must be eligible for a Secret Clearance.

Each contractor that does not have Real ID on their Driver licenses will need to present one of the following credentials:

. U.S. Department of Defense ID, including IDs issued to Active Duty, Reserve, National Guard, retirees and dependents.

. RAPIDGate Credential . HSPD-12 PIV card . State-issued Enhanced Driver's License . U.S. passport . U.S. passport card . DHS trusted traveler cards (Global Entry, NEXUS, SENTRI, FAST) . Permanent resident card . Border crossing card . Federally recognized Tribal Nation/Indian Tribe, including Enhanced Tribal Cards (ETCs) . Foreign government-issued passport . Canadian provincial driver's license or Indian and Northern Affairs Canada card . Transportation worker identification credential . U.S. Citizenship and Immigration Services Employment Authorization Card (I-766) . U.S. Merchant Mariner Credential . Veteran Health Identification Card (VHIC)

5.0 AWARD OF THE CONTRACT: The contractor must immediately notify the contracting officer’s QAE representative of his intended start date. The Contractor must present color options for the LVP flooring and Cove Base before install. The work shall be done in accordance with the specification.

4.0 PERIOD OF PERFORMANCE

The period of performance for this contract must not exceed 60 working days after contract award or as negotiated with Contracting Officer and Facilities Engineering.

4.1 PLACE OF PERFORMANCE

The primary place of performance will be at 4000 Coast Guard Blvd, Portsmouth, VA 23703. Custom manufacturing will be conducted at Contractor’s facility and installation will be conducted at the USCG Base Portsmouth.

4.2 HOURS OF OPERATION

Contractor employees must generally perform all work between the hours of 0700 and 1530 EST, Monday through Friday (except Federal holidays). However, there may be occasions when Contractor employees must be required to work other than normal business hours, including weekends and holidays, to fulfill requirements under this SOW. If the contractor desires to carry on work on Saturday, Sunday, holidays or outside the station’s regular hours, he may submit his request in writing to the Contracting Officer’s QAE Representative for approval consideration. The contractor shall allow ample time to enable satisfactory arrangements to be made by the government to inspect the work in progress.

4.3 TRAVEL

Travel shall not be included as an additional/separate line item. Travel is required for delivery and installation purposes and shall be included as part of the overall cost.

4.4 GENERAL REPORT REQUIREMENTS

The Contractor must provide all written reports in electronic format with read/write capability using applications that are compatible with DHS workstations (Microsoft Office Applications).

4.5 CONTRACTOR FURNISHED PROPERTY

The Contractor must furnish all facilities, materials, equipment and services necessary to fulfill the requirements of this contract.

4.6 GOVERNMENT ACCEPTANCE PERIOD

Upon completion of work, contact the Contracting Officer QAE Representative to arrange for inspection/acceptance of work.

4.6.1 The QAE will conduct an inspection of the work conducted by the Contractor and will have the right to reject or require correction of any deficiencies found that are contrary to the information contained in the Contractor’s accepted proposal. In the event of a rejected deliverable, the Contractor will be notified in writing by the QAE of the specific reasons for rejection. The Contractor may have an opportunity to correct the rejected deliverable and return it per delivery instructions.

5.0 OTHER APPLICABLE CONDITIONS

5.1 SECURITY/SAFETY

All contractors working on CG Base Portsmouth shall abide by all federal safety regulations as published by the Occupational Health and Safety Administration, 29 CFR 1910 (series) and 29 CFR 1926 (series). Contractor written safety programs shall be reviewed by the Base Safety Officer prior to starting work.

Written notification must be provided to the Base Safety Officer; in their capacity as Base Fire Marshal of any activity that could potentially cause fire or explosion or that changes or reduces the capability of fighting a fire or explosion. Some examples of qualifying activities are: a fire hydrant or fire suppression system that must be taken out of service for any reason, electrical work that affects fire alarm systems, introduction of hazardous or flammable material onto the Base, and blocking of any egress routes or emergency vehicle routes. Inclusion of this information in the contract constitutes written notification as long as the outsource review sheet is signed by Base Safety Officer.

Lock Out/Tag Out requires notification and coordination with facilities and will not be conducted by a contractor on Base Portsmouth. A Facilities Division representative is required for all contractors Lock Out/Tag Out needs.

Every employee working on Base Portsmouth has the right to a safe and healthy work place. The contractor has the responsibility and right to stop unsafe work. QAE’s and the Safety Officer may also institute a work stoppage relating to unsafe practices or immediate danger to life and health situations.

5.2 ENVIRONMENTAL PROTECTION REQUIREMENTS:

All contractors working on CG Base Portsmouth shall abide by all federal environmental regulations as published by the Environmental Protection Agency, 40 CFR (series). Contractors written environmental management and pollution prevention programs shall be reviewed by the Environmental Protection Specialist prior to starting work and must be in accordance with ICSPORTSVA INSTM5090.2, the Unit Environmental Guide.

Written notification must be provided to the Environmental Protection Specialist of any activity that could potentially cause a permit violation on Base Portsmouth. Some examples of qualifying activities are: any activity that could result in a spill or discharge into a waterway or introducing a hazardous material into the environment.

Copies of the following must be provided to the Environmental Protection Specialist prior to starting work in affected areas: Material Safety Data Sheets, permits, and notices of intent.

Hazardous materials used by a contractor are required to be disposed of by that contractor. Disposal must be in accordance with federal, state, and local guidelines.

5.3 PERMITS: The contractor shall, without additional expense to the government, obtain all appointments, licenses, and permits required for the prosecution of the work. The contractor shall comply with all applicable federal, state and local laws.

5.4 WORKMANSHIP: All work shall be accomplished with the best standard practices, and by workmen thoroughly experienced in the required trades. The work shall be supervised by experienced personnel and shall be satisfactory for the Contracting Officer.

5.5 ORAL MODIFICATION: No oral statement of any person other than the contracting officer shall in any manner or degree, modify or otherwise affect the terms of this contract.

LAST UPDATED: 01/21/2026 PAGE 8/17